ODOC-Portable Radio Services

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000028563

3/28/2025 5:00:00 PM

ALL QUOTES NEED TO BE VALID UNTIL 7-31-2025 THIS MAINTENANCE AGREEMENT IS FOR 7/1/2025-6/30/2026

Specifics: These portable radios were purchased in 2020. This is for annual (preventive) maintenance request for those radios and the repeater. Service is to include, but not necessarily limited to, regular cleaning, checking battery health, inspecting the antenna and connectors, ensuring proper functionality of buttons and controls, check latest firmware (if applicable) and update if necessary, and performing a full system check to identify potential issues. Make certain to follow all manufacturer's guidelines and recommendations.

• DSFM has (1) Motorola Repeater that is in the South Tower of the main building that allows the radios to be used anywhere on our property that needs adjusted and serviced annually. o Motorola SLR5700 UHF with Duplexer

• There are 55 other Motorola portable UHF radios that need an annual service as well to ensure they stay in working order.
o 36 Motorola UHF XPR3300e
o 10 Motorola XPR3500e
o 6 XPR7550e UHF

DSFM prefers the preventive maintenance that occurs in December of the year of the agreement. This will allow better access to the radios when the academy is shut down between classes for the year.

• DSFM also requests an additional line of $1000 to make any on-the-spot repairs that are needed/recommended from these PM services. This money would not be used until a quote (verbal or written) is received and written notice to proceed (approval) is given to vendor to make necessary repairs.

Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.
Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.
Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.