RFP 26-813 Construction of SporTran's Autonomous Vehicle Maintenance Facility

City of Shreveport
REQUEST FOR PROPOSALS RFP 26-813
CONSTRUCTION OF SPORTRAN'S AUTONOMOUS VEHICLE
MAINTENANCE FACILITY
INDEX
Page
Numbers
Proposal Invitation 2
General Information - Part I 3-4
Introduction - Part II 5-8
Scope of Work - Part III 9
Evaluation Criteria - Part IV 10
Submission Requirements - Part V 11
NOTE: All items listed in Part V must be submitted with your proposal
Index of reference items not included herein that is incorporated by reference with the same force and effect as if set forth
in full text. Should any of these be in conflict with those listed herein, the more stringent will apply.
The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30)
will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the
City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at
www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the
public use computers that are available at the Shreve Memorial Library or at most library branches.
EXHIBITS
NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK A-12
OFFERORS EXPERIENCE B-13
*COST PROPOSAL C-14-15
BID BOND FORM D-16
FORMAT FOR THE RETURN ENVELOPE E-17
*Required for all RFPs
APPENDIX A (DO NOT SUBMIT WITH YOUR PROPOSAL)
#1- ADJUDICATED OR LIEN PROPERTY AFFIDAVIT 18
#2- INSURANCE 19-23
APPENDIX B (ITEMS LISTED BELOW MUST BE SUBMITTED WITH PROPOSAL)
#1 - FAIR SHARE FORMS 1-4 24-35
#2 - FELONY CONVICTION / E-VERIFY AFFIDAVIT 36
#3 - FEDERAL PROVISIONS 37-51
#4 - BUY AMERICAN PREFERENCE 52-54
#5 LOBBYING 55
ATTACHMENTS
SPECIFICATIONS 798 Pages
PLANS 110 Pages
The Felony Conviction/E-Verify (Appendix 3) must be submitted with your proposal. Revised 12-05-17
Page 1 of 55

CITY OF SHREVEPORT-PURCHASING DIVISION
P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042
Phone 318/673-5450 web site: www.shreveportla.gov Fax 318/673-5408
September 4, 2026
RFP 26-813
MUST BE RECEIVED NOT LATER THAN 3:00 P.M. (CST) ON: October 6, 2026
PROPOSAL TITLE: CONSTRUCTION OF SPORTRAN'S AUTONOMOUS VEHICLE MAINTENANCE FACILITY
STATE CONTRACTORS LICENSE CLASSIFICATION: Building Construction
You are invited to submit proposals in accordance with the requirements of this solicitation which are contained herein.
In order for your proposal to be considered, it must be received in the Purchasing office not later than the date and time
as listed above. Solicitation documents are posted on BidNetDirect. To view the general RFP information and receive
notices by email, register with BidNetDirect. Registration is free. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source of solicitation documents.
It shall be the responder's responsibility to make inquiry as to the addenda issued. All inquiries pertaining to this RFP shall
reference RFP number as shown above. Paper proposals received by the Purchasing Office after the time specified will be
documented and then returned to the Offeror unopened. Due to the possibility of negotiation with all Offerors, the identity
of any Offeror or the contents of any proposal will not be public information until after the contract award is made. Paper
proposals and modifications received in response to this Request for Proposals shall be time stamped upon receipt and
secured in the Purchasing Division until the established due date. Attendance by the submitter on the established due date
is unnecessary, because submittals will be opened at a later time in the presence of a procurement employee or selection
committee member.
The proposals must be signed in ink by an official authorized to bind the Offeror, and it shall contain a statement to the
effect that the proposal is firm for a period of at least 120 days from the closing date for submission of proposals. Paper
proposals must be submitted using the envelope format as provided in this solicitation document in a sealed
opaque envelope/container showing the above proposal title, number, opening date, time of opening and
appropriate license number(s) on the outside of the envelope or if a sealed container is used, then all this
information shall be shown on the top of the container. The City does not accept faxed or emailed responses for
formal solicitations.
All submittals (see Part V, Submission Requirements) received in response to this Request for Proposals will be rated by
the City's Selection Committee, based upon the Evaluation Criteria as listed in Part IV. If the best Offeror is clearly identified
from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a minimum of
two (the highest rated) firms shall be required. This solicitation does not commit the City to award a contract, to pay any
costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The City
reserves the right to accept or reject any or all proposals received as a result of this request, to waive informalities, to
negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal, if it is in the best interest of the City to
do so.
City of Shreveport
Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP
Purchasing Agent
Important- If you consider the specifications as restrictive or have a problem with this document please contact the Purchasing Agent at least
five days before the proposal opening at (318) 673-5457.
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PART I
GENERAL INFORMATION
1.0 Proposals will be considered as specified herein or attached hereto under the terms and conditions of this
proposal.
2.0 Proposals must be made in the official name of the firm or individual under which business is conducted (showing
an official business address) and must be signed in ink by a person duly authorized to legally bind the person,
partnership, company, or corporation submitting the proposal.
3.0 Offerors are to include all applicable requested information and are encouraged to include any additional
information they wish to be considered.
4.0 It is up to you to make sure that all the information requested is returned to us by using the envelope format shown
in this package.
1.0 Each Proposer shall submit one (1) signed original response. Five (5) additional copies of the proposal
and a searchable electronic copy on one (1) separate USB flash drive.
1.1 Proposals should be sent to:
1.1.1 City of Shreveport
1.1.2 Office of The Purchasing Agent
1.1.3 Government Plaza-Suite 610
1.1.4 505 Travis Street
1.1.5 Shreveport, LA 71101-3042
2.0 QUESTIONS
2.1 Offerors requiring additional information may email or fax their questions so that they will be received at least five
(5) working days prior to proposal opening to:
2.2 Email angela.mcnicoll@shreveportla.gov or fax Angela McNicoll at 318-673-5408.
2.3 Answers to questions received that should change and/or clarify this solicitation will be provided in writing to all
Offerors via an amendment.
3.0 EXPENDITURE
3.1 Estimated Expenditure: $4,800,000.
4.0 CONFIDENTIAL INFORMATION, TRADE SECRETS, AND PROPRIETARY INFORMATION
4.1 The designation of certain information as trade secrets and/or privileged or confidential proprietary information
shall only apply to the technical portion of the proposal. The financial proposal will not be considered
confidential under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in its
entirety may be rejected without further consideration or recourse.
4.2 For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et. seq.)
shall be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents relating to
this procurement shall be open to public inspection. Proposers are reminded that while trade secrets and other
proprietary information they submit in conjunction with this procurement may not be subject to public disclosure,
protections must be claimed by the Proposer at the time of submission of its Technical Proposal. Proposers
should refer to the Louisiana Public Records Act for further clarification.
4.3 The Proposer shall clearly designate the part of the proposal that contains a trade secret and/or privileged or
confidential proprietary information as "confidential" in order to claim protection, if any, from disclosure. The
Proposer shall mark the cover sheet of the proposal with the following legend, specifying the specific section(s)
of the proposal sought to be restricted in accordance with the conditions of the legend:
4.4 "The data contained in pages _____ of the proposal have been submitted in confidence and contain trade secrets
and/or privileged or confidential information and such data shall only be disclosed for evaluation purposes,
provided that if a contract is awarded to this Proposer as a result of or in connection with the submission of this
proposal, the City of Shreveport shall have the right to use or disclose the data therein to the extent provided in
the contract. This restriction does not limit the City of Shreveport's right to use or disclose data obtained from any
source, including the Proposer, without restrictions."
4.5 Further, to protect such data, each page containing such data shall be specifically identified and marked
"CONFIDENTIAL".
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4.6 If the Proposer's response contains confidential information, the Proposer should also submit a redacted copy of
their proposal along with their original proposal. When submitting the redacted copy, the Proposer should clearly
mark the cover as such - "REDACTED COPY" - to avoid having this copy reviewed by an evaluation committee
member. The redacted copy should also state which sections or information has been removed. The proposer
should also submit one (1) electronic redacted copy of its proposal on a USB flash drive. The redacted copy of
the proposal will be the copy produced by the City if a competing proposer or other person seeks review or copies
of the Proposer's confidential data.
4.7 If the Proposer does not submit the redacted copy, it will be assumed that any claim to keep information
confidential is waived.
4.8 Proposers must be prepared to defend the reasons why the material should be held confidential. By submitting a
proposal with data, information, or material designated as containing trade secrets and/or privileged or
confidential proprietary information, or otherwise designated as "confidential", the Proposer agrees to indemnify
and defend (including attorney's fees) the City and hold the City harmless against all actions or court proceedings
that may ensue which seek to order the City to disclose the information.
4.9 The City reserves the right to make any proposal, including proprietary information contained therein, available
to other agencies or organizations for the sole purpose of assisting the City in its evaluation of the proposal. The
City shall require said individuals to protect the confidentiality of any specifically identified proprietary information
or privileged business information obtained as a result of their participation in these evaluations.
5.0 Additionally, any proposal that fails to follow this section and/or La. R.S. 44:3.2.(D)(1) shall have failed to
properly assert the designation of trade secrets and/or privileged or confidential proprietary information and the
information may be considered public records.
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Part II
INTRODUCTION
1.0 INTENT
1.1 The City of Shreveport is seeking proposals from qualified firms for construction of the Autonomous Intelligent
Mobility (AIM) Campus.
1.2 The intent is to select a construction firm to develop a Driverless Vehicle Innovation Facility.
2.0 TERM OF CONTRACT
2.1 All work under this agreement shall be completed and submitted for final acceptance within 270 calendar days
from the time so fixed for the Contractor to begin.
3.0 AWARDS
3.1 An award resulting from this request shall be awarded to the responsive and responsible Offeror whose proposal
is determined to be most advantageous to the City, taking into consideration price and the evaluation factors set
forth in the RFP; however, the right is reserved to reject any and all proposals received, to waive any informalities,
and in all cases the City will be the sole judge as to whether an Offerors proposal has or has not satisfactorily met
the requirements of this RFP.
4.0 INSURANCE REQUIREMENTS
4.1 The Contractor shall provide evidence of adequate liability, Automobile and Worker's Compensation coverage to
protect himself and the City of Shreveport.
5.0 PROPOSAL BOND
5.1 An acceptable Bid Bond, Cashier's Check, or Certified Check payable to the City of Shreveport, in an amount not
less than five (5%) percent of the total bid including all additive alternates must accompany the bid.
5.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days
after the opening of the bids.
5.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.
5.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after the
award of Bid.
6.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND
6.1 An acceptable Performance/Payment/Maintenance Bond will be required of the successful bidder as follows:
6.1.1 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.
6.1.2 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.
6.1.3 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be
required.
7.0 BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS
7.1 The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding
requirements of nonresident contractors.
7.2 Beginning January 1, 1987, the Departments registration and bonding requirements must be met before the
nonresident contractor can obtain any building permit, license, or certificate necessary to lawfully commence any
construction project.
7.3 Any person failing to register any contract or execute the bond required by the statutes may be denied the right to
perform such contracts.
7.4 A temporary injunction may be issued to prevent any activities in the performance of such contracts until the
contractor complies with the necessary requirements.
7.5 The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction
contract, whichever is greater.
7.6 Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the
following conditions are considered resident contractors for purposes of taxation by the Department.
7.7 Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to bidding on work.
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Part II (cont'd)
7.8 Corporations which have operated permanent business facilities in Louisiana for at least one year prior to bidding
on work.
7.9 Corporations with at least 50% of outstanding and issued common stock owned by individuals who have maintained
their domiciles in Louisiana for at least one year prior to bidding on work.
7.10 Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a 50%
ownership interest shall be considered resident contractors.
7.11 A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject to
the contract registration and bonding requirements of the Department.
7.12 For questions or additional information, call the Sales Tax Section at 225-219-7656 Option 1.
7.13 Employers Required to File Form L-3.
7.14 Every employer must file an Employers Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on or
before January 31st of the current calendar year, accompanied by copies of the employees W-2 forms and Wage
and Tax Statement forms (Form L-2).
7.15 Preaddressed forms are included in the Employers Withholding Tax Returns and Reconciliation coupon booklets.
7.16 Any employer who fails to receive a preaddressed form should notify the Withholding Tax Unit of the Department.
8.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS
8.1 Successful bidder will be furnished with the original and one copy of the signed contract, with the original to be
forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the clerk of
Court. Each change order to a contract which adds an amount of ten percent or more of the original contract
amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to
an amount of twenty percent or more of the original contract amount and which additional amount is at
least $10,000 must be recorded at the Parish Court House.
9.0 BRAND NAMES (La. R.S. 38:2212 F-2)
9.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized,
they are used only to denote the quality standard of the product desired and that they do not restrict Offerors to the
specific brand, make, manufacturer, or specification named; that they are used only to set forth and convey to
prospective Offerors the general style, type, character, and quality of the product desired; and that equivalent
products will be acceptable.
9.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to
determine what is considered an equivalent product on any and all projects in which they have been legally
employed to perform professional services.
10.0 CHANGE ORDERS
10.1 All Public Works contracts shall contain provisions authorizing the issuance of Change Orders within the scope of
the project and any such Change Orders shall be in writing.
11.0 EXISTING CONDITIONS
11.1 Bidders are cautioned not to submit their bids until said plans specifications, and profiles have been carefully
examined by them.
11.2 Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution
of the work under the conditions of this bid.
11.3 The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve him of any
obligation with respect to this bid or to the contract.
12.0 LIQUIDATED DAMAGES
12.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time
specified for the completion of the work required by the contract, the sum specified below will be deducted from any
money due the Contractor not as a penalty but as liquidated damages.
12.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the
provisions.
12.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will in
no way operate as a waiver on the part of the City of any of its rights under the contract.
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Part II (cont'd)
12.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for safe
and convenient use by the traveling public.
12.5 Based on the amount of the original contract, the following charges per contract day will be made for each such day
after expiration of the contract time or extended contract time.
12.6 When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar days
shall be used. When the contract time is on a working day basis, the schedule for working days shall be used.
ORIGNAL CONTRACT AMOUNT DAILY CHARGE
From More Than To and Including Calendar or Fixed Day or Working Day
$0 $25,000 $80 $195
25,000 50,000 210 345
50,000 100,000 240 400
100,000 500,000 270 510
500,000 1,000,000 330 595
1,000,000 2,000,000 400 695
2,000,000 ---------------- 600 825
12.7 The amount of liquidated damages will be deducted from any money due the Contractor under this contract, and
the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the Contractor.
13.0 WORKMANSHIP
13.1 Workmanship shall be first quality in every respect. All measures necessary to ensure a first-class job shall be
taken.
14.0 CLEAN UP
14.1 The Contractor shall keep the construction site clean and free from an accumulation of debris or building materials
during the construction.
14.2 At the completion of the work, the entire facility and premises shall be left clean.
14.3 The Contractor shall remove from the premises all accumulations of trash and other materials which are not to be
used in the construction, on a daily basis.
15.0 ALTERNATES
15.1 If alternates are listed on the Bid Schedule it is the intent of the City, if the City accepts any Alternates, to accept
them in the order in which they are listed in the bid form.
15.2 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted
16.0 PURCHASE ORDER REQUIREMENT
16.1 The City of Shreveport shall not be responsible for invoices exceeding $1,000 that do not have a written purchase
order covering them.
17.0 PUBLIC ACCESS TO PROCUREMENT INFORMATION
17.1 Proposals will be available for public inspection at the time and date approved by the Purchasing Agent.
18.0 PAYMENTS DUE THE CITY
18.1 Section 26-211 of the City's Code of Ordinances requires the following:
18.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification
shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees,
and other charges which are outstanding and due to the City.
18.1.2 No contract to which the city is a party shall be awarded to any person who:
18.1.3 Has not paid all taxes, licenses, fees and other charges which are outstanding and due the city, or owns any
property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property
standards liens on it, or owns more than 25% of a legal entity that owns any property which is adjudicated to the
city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.
18.1.4 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
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Part II (cont'd)
18.1.5 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at
any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City
upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
19.0 ASSIGNMENT
19.1 This contract shall not be assigned without the prior written consent of the city through its Mayor.
20.0 UNSATISFACTORY WORK
20.1 The City shall not be obligated to pay for unsatisfactory work.
21.0 COMPLIANCE WITH CIVIL RIGHTS LAWS
21.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title
VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive
Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974,
Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements
of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and
will render services under any contract entered into as a result of this solicitation without regard to race, color,
religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination
committed by the bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for
termination of any contract entered into as a result of this solicitation.
22.0 JOINT VENTURE
22.1 If the Proposer is a joint venture, provide the following information:
22.1.1 Date of formation
22.1.2 Name and address of each venture partner
22.1.3 Principals of each venture partner
22.1.4 Venture partner holding the majority interest in the venture and its percentage of interest
22.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to proposal. Such attachment shall
not count in the page limit.
23.0 BID ENVELOPE
23.1 Outside of the bid envelopes to list the Bidders name, address, license number, bid number, project name, opening
date/time and the City's address.
24.0 RECEIPT OF BIDS
24.1 The City does not receive bids on holidays and weekends.
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PART III
SCOPE OF WORK
1.0 The selected construction team will be responsible for construction and development of the AIM Campus in
accordance with the project's architectural, engineering, technical, and performance requirements.
1.1 The anticipated work will include, as applicable:
1.1.1 Site Development
1.1.2 Building Construction
1.1.3 Structural
1.1.4 Mechanical
1.1.5 Electrical
1.1.6 Plumbing
1.1.7 Fire/Life-Safety Systems
1.1.8 Vehicle Circulation and Operational Areas
1.1.9 Fleet Charging Infrastructure
1.1.10 Communications and Technology Infrastructure
1.1.11 Security Systems; and
1.1.12 Associated Site and Facility Improvements
2.0 Particular attention will be given to the integration of the facility's electrical and charging infrastructure with the
operational requirements of an autonomous vehicle fleet.
2.1 The project must provide a reliable and maintainable charging environment capable of supporting current fleet
requirements while allowing for future expansion as SporTran's autonomous mobility program develops.
3.0 The facility will also require coordination among:
3.1 Building Systems
3.2 Vehicle Operations
3.3 Charging Equipment
3.4 Communications Infrastructure, and
3.5 Autonomous Vehicle Technology
3.6 The construction approach should therefore emphasize:
3.6.1 Quality Control
3.6.2 Systems Integration
3.6.3 Constructability
3.6.4 Safety
3.6.5 Maintainability
3.6.6 Coordination with SporTran's ongoing autonomous mobility initiatives.
Page 9 of 55

PART IV- EVALUATION CRITERIA
RFP#: 26-813 Title of RFP: Construction of SporTran's Autonomous Vehicle Maintenance Facility
Evaluator: Phone #:
Date: Company Name:
POINT POINTS
RANGE ASSIGNED
1 Experience and capacity of Offeror, including recent and related experience. 0-30
Qualifications of project personnel and Offerors ability to commit a capable
2 staff and support for a project of this size under the time constraints as listed 0-20
in the RFP.
3 Cost effectiveness and reasonableness of Offerors proposed fee. 0-20
Demonstrated understanding of the problems and needs presented by the
4 0-10
project.
5 Offerors commitment to meet Fair Share Goals 0-10
6 Offerors commitment to meet Fair Share Requirements 0-10
TOTAL POINTS: 100 Points
*The points for cost shall be furnished by the Purchasing Agent, based upon the standard formula as listed below: Fee
schedules, including total life cycle costs (when applicable), will be scored by applying the maximum number of points
permissible to the responsible firm submitting the lowest responsive fee. All other Offerors are prorated points, by
determining the percentage of differential between the low Offerors responsive total and cost and each of the other Offerors
total cost, and then applying the percentage of differential accordingly.
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