Bid Ref. #26-063 Drone Pod Installation

June 11, 2026
INVITATION TO BID
Drone Pod Installation
Bid Reference No. 26-063
Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260,
Albany, Georgia 31701, until 2:30 p.m. on July 14, 2026, for all work required for the community
policing center roof replacement and drone pod installation as indicated in the scope of work in
accordance with bid documents, specifications, and all other contract documents.
A Pre-Bid Conference will be held on June 18, 2026, at 10:00 a.m. at 222 Pine Avenue, Suite 260,
Albany, Georgia 31701. The Project Manager will provide an overview of the work to be performed
and answer questions. All interested bidders are strongly encouraged to attend.
A 5% Bid Bond is required of all bidders. A bid bond must be present for the bid to be read or
considered. This project will be bid on a lump sum basis for all specified work and will be awarded to
the responsive and responsible bidder submitting the lowest total base bid. 100% Performance and
Payment bonds will be required of the successful bidder if the bid exceeds $250,000.00.
The City of Albany strongly encourages Small Business firms to participate in this bid. The City of Albany
reserves the right to reject any and all bids and to waive any informalities in the bidding process.
Bid documents are available at the Procurement Division, www.albanyga.gov and on the Georgia
Procurement Registry.
For additional information, contact Ricky Gladney, Buyer I, at 229-302-1455. Submit all questions via
email to rgladney@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyga.gov. The deadline for
questions is July 2, 2026, at 2:30 p.m. Replies of substance will be answered in the form of an
addendum and made available to all potential bidders.
J hua Williams, CPPB
ocurement Manager
FINANCE
P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

CITY OF ALBANY
FINANCE DEPARTMENT
PROCUREMENT DIVISION
ALBANY, GEORGIA
INSTRUCTIONS TO BIDDERS
These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and
contract terms issued with any individual bid.
1. The following criteria are used in determining low responsible bidder.
(a) The ability, capacity and skill of bidder to perform required service.
(b) Whether bidder can perform service promptly or within specified time.
(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.
(d) The performance of previous contracts.
(e) The suitability of equipment or material for City use.
(f) The ability of bidder to provide future maintenance and parts service.
2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in
determining low bids if they are deemed advantageous to The City.
3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from
date of notification of award or by exception noted on bid sheet.
4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their
own way, the difficulties, which are likely to be encountered in the execution of same.
5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may
purchase more or less than the estimated quantity, and the bidder must not assume that such estimated quantity is part of
the contract.
6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.
7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and
included for your bid to receive full consideration. Failure to submit any required information or document will be
cause for bid to be rejected as non-responsive.
8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in
the space provided will be cause for rejection of the bid. Signature(s) must be written in ink.
9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash,
certified check, cashier's check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.
10. All bidders should provide their tax identification number with the bid.
11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State's Certificate of Incorporation,
and a listing of the principals of the corporation with the bid.
12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.
13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write "Foreign" together with the
name of the originating country opposite such item on the bid.
14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list
where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it
may be in the best interests of The City to do so for the purpose of testing.
15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the
trade name or names of such materials on the bid or price quotation form.
16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding
schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that
affects the price, quality or delivery date (when delivery is required by a specific time).
17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the
outside as a Sealed Bid with the Bid Number clearly printed.
18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The
City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location
other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No
responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or
identified.
19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of
supply.
20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.
21. Should a bid be misplaced by The City and found later it will be considered.
22. The unauthorized use of patented articles is done entirely at the risk of the bidder.
23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in
their application or use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he
has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in
accordance with the provisions of the contract in which he is interested.
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24. Only the latest model equipment as evidenced by the manufacturer's current published literature will be considered.
Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and
materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In
addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as
standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia
Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of
Revenue.
25. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the
Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are
discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material,
equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials
by The City will in no way lessen the responsibility of the contractor or release him from his obligation to perform and
deliver to The City sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all
tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by The City.
26. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely
and without further obligation on the part of The City or County at the close of the calendar year in which it was executed
and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for
automatic renewal unless positive action is taken by The City or County to terminate such contract, and the nature of such
action shall be determined by The City or County and specified in the contract; (3) The contract shall state the total
obligation of The City or County for the calendar year of execution and shall further state the total obligation which will be
incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies,
materials, equipment, or other personal property shall remain in the vendor until fully paid for by The City.
27. Unless otherwise specified The City reserves the right to award each item separately or on a lump sum basis, whichever is
in the best interest of The City.
28. The successful bidder shall secure all permits, license certificates, inspections (permanent and temporary) and occupational
tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must
possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.
29. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin
and Georgia vendors shall provide Georgia Motor Vehicle form MV1.
30. The City reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the
contract as may be in the best interest of the City and/or re-advertise for bids.
31. Local bidder (domiciled in Albany City Limits) will receive bid in the event of tie bids. In the case of tie bids between out of
town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss,
or drawing straws. The Board of Commissioners passed a local preference ordinance on January 27, 2015.
Where applicable, this ordinance will govern. Local preference will not be a basis for award on bids that are
federally funded.
32. No bidder writing restrictive specifications for The City will be allowed to bid on the project.
33. Reasonable grounds for supposing that any bidder is interested in more than one bid for the same item will be considered
sufficient cause for rejection of all bids in which he/she is interested.
34. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to The City/County
or who has failed in any former contract with The City to perform work satisfactorily, either as to the character of the work,
the fulfillment of the guarantee, or the time consumed in completing the work.
35. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or
any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is
willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the
Procurement Officer shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall
constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the
conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take
whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the
expense thereof, so charged, shall be deducted from any paid by The City out of such monies as may become due to the
said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in
that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of
such excess to The City on notice by the Procurement Officer of the excess due.
36. Contracts may be cancelled by The City with or without cause with 30-day written notice.
37. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time
of opening of bids, otherwise such complaint cannot be properly considered.
38. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without
cause in the 60-day period after bids are opened.
39. All questions, inquiries and requests for clarification shall be directed to Procurement.
40. Prior to submission, all bidders are encouraged to check the website at www.albanyga.gov or call the
Procurement Office at 229-431-3211 for any addendums.
PROCUREMENT FORM - Revised 11/18/2021
Drone Pod Installation 3
Bid Ref. #26-063

SPECIAL INSTRUCTIONS
Drone Pod Installation
Bid Ref. #26-063
1. General Information: The City of Albany is officially inviting qualified commercial contractors to
submit competitive, sealed lump-sum proposals for a comprehensive roof replacement and
specialized drone infrastructure project located at 1721 E Oglethorpe Blvd, Albany, GA. The
selected contractor will be responsible for prepping the existing substrate, installing a high-
durability 60-Mil Fleece Back TPO roof recovery system with a 20-year warranty, and constructing
three precision-leveled concrete structural mounting pads to support future autonomous drone
docking enclosures. All submitted bids must encompass the complete breakdown of labor,
equipment, vertical material hoisting, and material costs required to deliver a fully Turn-Key
structural and weatherproof solution in strict compliance with the enclosed Scope of Work. Link
to documents:
2. Contractor's bid shall include all necessary labor, materials, tools, equipment, and all other items
necessary to complete the contract requirements in accordance with specifications, general
conditions, special instructions to bidders and all other provisions included in this invitation to bid.
3. Bidder shall be responsible to visit the job site and familiarize himself with the local conditions.
4. No bid may be withdrawn for a period of sixty (60) days from the bid opening date.
5. The Owner reserves the right to reject any and all bids and to waive any informalities in the
bidding process.
6. The Owner of this project is the City of Albany.
7. Contract Time: Contract must be completed within one hundred and twenty (120) calendar
days following the issuance of the Notice to Proceed. Performance will be monitored and
documented by the Project Manager. Not completing this contract within the time specified may
hamper the contractor's ability to secure future contracts with the City.
8. Liquidated Damages: Time is an essential element of the Contract, and any delay in the
prosecution of The Work may inconvenience the public, obstruct traffic, or interfere with
business. In addition to the aforementioned inconveniences, any delay in completion of The Work
will always increase the cost of engineering. For this reason, it is important that the work be
pressed vigorously to completion. Should the Contractor fail to complete the work within the time
stipulated in the Contract or within such extra time that may be allowed, charges shall be
assessed against any money due or that may become due the Contractor in accordance with the
rate of one hundred dollars ($100) per calendar day.
9. Bid Bond: Each bid must be accompanied by a certified check, cashier's check, cash, or bid
bond (surety) acceptable to the Owner, in an amount equal to at least five percent (5%) of the
bid. This security is payable without condition to the Owner as a guaranty that the bidder, if
awarded the contract, will promptly execute the Agreement in accordance with the bid and other
contract documents. In accordance with O.C.G.A. 36-91-50, the successful bidder shall
further furnish good and sufficient bonds for the faithful performance of the same and for the
payment to all persons supplying labor and material for the work (Performance and Payment
Bonds) for any contract exceeding $250,000.00. The bid bond must be presented in its original
form. Copies are not acceptable.
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10. Performance Bond and Payment Bonds: If the total awarded contract amount exceeds
$250,000.00, the awarded bidder will be required to furnish a 100% Performance Bond and
a 100% Labor and Materials Payment Bond. These bonds serve as a guarantee of the
faithful performance of the contract and the payment of all persons supplying labor and materials
for the project. In accordance with O.C.G.A. 36-91-70 and 36-91-90, all bonds must be
submitted in their original form to the Procurement Office before work can commence. Copies
are not acceptable.
11. Bid Form: Bid form must be submitted on the bid form provided by the City of Albany. Bid is for
a lump sum contract and will be awarded to the responsive and responsible bidder submitting the
lowest total base bid.
12. General Insurance Requirements: Contractor shall maintain insurance with companies
licensed to do business in the State of Georgia acceptable to the City for the protection of the
City and name it as an additional insured, against all claims, losses, costs or expenses arising out
of injuries or death of persons whether or not employed by contractor, whether arising from the
acts or omission, negligence or otherwise of contractor or any of its agents, employees, patrons,
or other persons, and growing out of work being done by Contractor on behalf of City, such
policies to provide for a liability limit on account of each accident resulting in the bodily injury or
death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One
Million ($1,000,000) Dollars for each accident for property damage. Contractor shall also carry
product/completed operations liability insurance for personal injuries and/or death in the amount
not less than One Million ($1,000,000) Dollars for any one person. Contractor shall maintain a
combined single liability limit of One Million ($1,000,000) Dollars covering owned, non-owned,
leased, and hired vehicles. Contractor shall furnish to the City satisfactory evidence that it carries
Worker's Compensation Insurance in the statutory limits of Georgia and Employers' Liability with
limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each
accident/disease. These polices must also contain a waiver of subrogation in favor of the City of
Albany. Contractor shall furnish evidence to the City of the continuance in force of said policy's
declaration page (s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of
Insurance with Additional Insured Endorsement (a Certificate of Insurance by itself is not
acceptable) or (ii) Declaration Pages of the insurance policies listed below which show the City of
Albany as additional insured. All insurance policies must provide that the City of Albany will be
notified within 30 days of any changes, restrictions, and/or cancellation. The Certificate Holder
box must strictly state: "City of Albany, P.O. Box 447, Albany, GA 31702" with no additional
wording. The City reserves the right to determine, at its sole discretion, the adequacy and
sufficiency of all insurance coverage provided.
13. DBE Subcontractor Participation Form: An executed copy of this form must accompany
your bid. The hiring of DBE subcontractors is encouraged but not a requirement. This form is for
tracking and statistical purposes only. (See Attached).
14. Indemnity Agreement: An executed copy of this form should accompany your bid and must
be completed for contract award. (See attached).
15. Governing Law & Venue: An executed copy of this form should accompany your bid. (See
attached).
16. Certificate of Non-Collusion: An executed copy of this form should accompany your bid. (See
attached).
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Bid Ref. #26-063

17. Drug Free Workplace: An executed copy of this form should accompany your bid. (See
attached).
18. Debarred Bidders Integrity Form: An executed copy of this form should accompany your bid.
(See attached).
19. Permits & Fees: Within five (5) days following the issuance of the Notice to Proceed, the
contractor shall apply for all permits. Failure to do so may result in award of this contract to the
next lowest bidder and the original contractor may be billed for the difference in price. The
contractor shall secure all permits, license certificates, inspections (permanent and temporary)
and occupational tax certificate(s) before any work can commence. This documentation should
be on file in the Procurement Office prior to the start of any work associated with this contract.
The contractor is required to contact the Project Manager, Tripp Swilley, at 229-809-6073
within five (5) days of completion for a final inspection. Contractor as well as any and all
known subcontractors must possess or will be required to obtain a City of Albany Occupational
Tax Certificate or Registration prior to commencement of work.
20. Addendum Acknowledgement Form: An executed copy of this form must accompany your
bid. (See attached). All addendums must be acknowledged on this form.
21. Compliance: The contractor is responsible for knowledge of and compliance with all laws,
codes, ordinances, and regulations that are applicable to this type of work.
22. Superintendent: The contractor shall have a superintendent or representative on the site at all
times while work is being performed. He will represent the contractor and all communications
given to him shall be binding as if given to the contractor.
23. Preservation of Property: The contractor shall carry out his work with such care and by the
proper methods to prevent damage to the property adjacent to the work or within streets,
easement locations to the extent the owner may have rights therein, or other property of the
owners or of others, whether adjacent to the work site or not, the removal, relocation, or
destruction of which is not called for by the provisions of the contract documents; it being a
condition of the execution of the contract that the work be performed in such manner that the
property of others and other property of the owner shall not be damaged in any way. The word
PROPERTY, as used, is intended to include among other types of property, public street
improvements, storm and sanitary sewers, water lines and appurtenances, or other structures.
Should any property be damaged or destroyed, the contractor at his own expense shall promptly,
or within reasonable time, repair or make such restoration as is practical and acceptable to the
owner of the damaged or destroyed property. In case of failure on the part of the contractor to
repair or restore such property, or make good such damage or injury, the Building Inspector may
within forty-eight (48) hours notice, proceed to repair, rebuild, or otherwise restore such property
as may be necessary, and the cost thereof will be deducted from any monies due or which may
become due the contractor under this contract agreement. The contractor shall, at all times in
performance of the work, employ approved methods and exercise reasonable care and skill so as
to avoid delay, damage, injury or destruction of existing public service installations and
structures; and shall at all times in the performance of the work avoid interference with, or
interruption of, public utilities services, and shall cooperate fully with the owners thereof to the
end.
24. Public Convenience and Safety: Fire hydrants on or adjacent to the street shall be kept
accessible to the fire apparatus at all times and no material or obstructions shall be placed within
ten (10) feet of any hydrant. Adjacent premises must be given access at all times and gutters
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Bid Ref. #26-063

shall not be obstructed. Materials shall not be stored along the streets. Traffic on streets shall be
maintained at all times. Dust and debris shall not create a hazard or a nuisance.
25. Barricades and Warnings: The contractor shall provide erect and maintain all necessary
barricades, suitable and sufficient number of watchmen to direct traffic, and take all necessary
precautions for the protection of the work and safety of the public. Barricades and obstructions
shall be illuminated at night and lights shall be kept burning from sunset to sunrise.
26. Removal of Trash and Rubbish: The contractor shall be responsible for the removal and legal
disposal of all waste, trash, and rubbish resulting from the work under this contract. Work site
shall be kept clean and orderly during construction; trash shall be removed from the site or
adequately containerized daily.
27. Termination for Convenience: This contract may be terminated in whole or in part by the City
of Albany with the consent of the contractor in which case the two parties shall agree upon the
termination conditions, including the effective date in the case of partial termination, the portion
to be terminated or by the contractor upon written notification to the City of Albany setting forth
the reasons for such termination, the effective date, and in the case of partial termination, the
portion to be terminated. However, if in the case of partial termination, the City of Albany
determines that the remaining portion of the award will not accomplish the purposes for which
the contract was awarded, the City of Albany may terminate the contract in its entirety.
28. Termination of Contract for Cause: In the event that the contractor shall for any reason or
through any cause be in default of the terms, conditions, or obligations of the contract
documents, the City may give the contractor written notice of such default and terminate the
contract. All terms, conditions, and obligations of the contract documents are considered
material. The City may, in its discretion, provide the contractor an opportunity to cure the
default, if curable, prior to termination. Unless a different duration is provided in the notice of
default, the contractor shall have fourteen (14) calendar days to cure the default from the date
such notice is mailed to the contractor, unless notification is by facsimile or personal delivery, in
which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of
the contractor to cure the default the City may immediately terminate the contract effective as of
the mailing or delivery of the default notice. If the City terminates the contract, the contractor
shall remain liable for performance of all terms, conditions, and obligation through the date of
termination. Termination by the City shall not constitute a waiver by the City of any other rights
or remedies available to the City by law or contract.
29. Certification of Bidder's Experience and Qualifications: The undersigned bidder certifies
that he is, at the time of bidding, and shall be, throughout the period of the contract, licensed by
the State of Georgia to do the type of work required under terms of the contract documents.
Bidder further certifies that he is skilled and regularly engaged in the general class and type of
work called for in the contract documents. The bidder represents that he is competent,
knowledgeable and has special skills on the nature, extent, and inherent conditions of the work
to be performed. Bidder further acknowledges that there are certain peculiar and inherent
conditions existent in the construction of the particular facilities, which may create, during the
construction program, unusual or peculiar unsafe conditions hazardous to persons and property.
Bidder expressly acknowledges that he has the skill and experience to foresee and to adopt
protective measures to adequately and safely perform the construction work with respect to such
hazards.
30. Corporations: All Corporations should provide corporate seal, a copy of the Secretary of State's
Certificate of Incorporation, and a listing of the principals of the corporation with the bid.
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31. Pre-Construction Conference: Successful bidder will be required to attend a Pre-Construction
Conference with the owner's representative to discuss any details of the project, submit a
proposed work program/schedule prior to the issuance of a Notice to Proceed. When work
begins, contractor shall remain on this project, with normal work force, until the project is
completed.
32. Georgia Security and Immigration Compliance Act: The successful contractor will provide
certification that he is in compliance with the Georgia Security and Immigration Compliance Act,
certifying that the provisions of GA Law, O.C.G.A 13-10-91, Chapter 300-10-1, per the Georgia
Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A 13-10-
90(2), all subcontractors entering into a contract or agreement for hire on this Project must be
registered and participate in the Federal Work Authorization Program. Complete and submit
a copy of the form, applicable to your company, and applicable Subcontractor
Affidavits, with your bid.
33. Contractor's Warranty: Contractor shall guarantee all specified work performed for a period of
one (1) year from the date of written acceptance of the work by the Owner's designated
representative that all materials, labor, and workmanship provided under this contract are free
from defects of any kind. At no expense to the City of Albany, the contractor shall make repairs
to any defects found and reported during the warranty period. Final inspection, final acceptance,
and final payment shall not be construed as a waiver of this warranty. The following are excluded
from this warranty:
a. Defects or failures resulting from abuse by the owner.
b. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion,
or vandalism.
34. Bid Submittals (All items listed below must be submitted with bid):
a. Bid Form (attached)
b. Bid Bond
c. DBE Subcontractor Participation Form (attached)
d. Addendum Acknowledgement Form (attached)
The following items should be submitted with bid:
a. Indemnity Agreement
b. Governing Law and Venue Form
c. Certificate of Non-Collusion Form
d. Drug Free Workplace
e. Debarred Bidders Integrity Form
f. Corporate Seal
g. Secretary of State's Certificate of Incorporation
h. Listing of the principals of Corporation
i. Affidavit to Comply with OCGA 13-10-91
j. Detailed Quote
35. For additional information, contact Ricky Gladney, Buyer I, at (229) 302-1455. Submit all
questions via email to rgladney@albanyga.gov cc: jswilliams@albanyga.gov and
kross@albanyga.gov. The deadline for questions is July 2, 2026, at 2:30 pm. Replies of
substance will be answered in the form of an addendum and made available to all potential
bidders.
Drone Pod Installation 8
Bid Ref. #26-063

SCOPE OF WORK
CITY OF ALBANY
Drone Pod Installation
Bid Reference No. 26-063
General Information: The City of Albany is officially inviting qualified commercial contractors
to submit competitive, sealed lump-sum proposals for a comprehensive roof replacement and
specialized drone infrastructure project located at 1721 E Oglethorpe Blvd, Albany, GA. The
selected contractor will be responsible for prepping the existing substrate, installing a high-
durability 60-Mil Fleece Back TPO roof recovery system with a 20-year warranty, and constructing
three precision-leveled concrete structural mounting pads to support future autonomous drone
docking enclosures. All submitted bids must encompass the complete breakdown of labor,
equipment, vertical material hoisting, and material costs required to deliver a fully Turn-Key
structural and weatherproof solution in strict compliance with the enclosed Scope of Work.
Additional required documents are linked here:
https://www.dropbox.com/scl/fo/pgmwfl9mg27z8llcpvrk6/ACuc-d-
2NooO0RY1LHKiack?rlkey=4i5r2yj2xj97dz5zt4rz33run&st=istjwwp2&dl=0
Project Logistics & Site Safety Requirements
Worker Sign-In: Maintain a daily roster sheet at the job site to track all active contractor
personnel.
Property Coordination: Give the facility contact a written 24-hour notice before setting up
heavy equipment.
Standard OSHA Compliance: Enforce basic personal protective equipment (PPE) and standard
rooftop fall protection rules.
Public Protection: Block off the immediate work area with simple safety cones or tape during
overhead lifting.
Clean Worksite: Keep the property tidy by removing trash and packing materials at the end of
each workday.
Secure Storage: Keep all ladders, heavy tools, and roofing materials organized and safely
stored when not in use.
1. Roof Demolition, Preparation, and Warranty
* Surface Preparation: Scrape, clean, and prepare the existing modified roof substrate to
receive the new recovery system.
* System Installation: Adhere one layer of heavy-duty 60-Mil Fleece Back TPO directly
over the prepared substrate.
* Flashing and Edge Metal: Install brand new TPO base flashing at all existing vertical
transitions, walls, and penetrations.
* Perimeter Coping: Install a 24-gauge Kynar metal coping cap in standard manufacturer
colors along all roof edges.
* Drainage Upgrades: Remove old units and replace them with two new retro aluminum
roof drains to ensure optimal water runoff.
* Long-Term Warranty: Provide the owner with a TPO manufacturer's standard 20-Year
Labor & Material Roof Warranty upon completion.
Drone Pod Installation 9
Bid Ref. #26-063

* Utility Penetration Flashing: Install three (3) heavy-duty EPDM pitch pans, allocating
exactly one pitch pan at each of the three drone pads where indicated. Fill each pan with
manufacturer-approved pourable sealer to feed all electrical conduit and data cabling
safely through the roof membrane and ensure a waterproof seal.
2. Drone Infrastructure & Platform Mounting
Platform Footprint: Install three independent 4" x 4" concrete mounting pads spaced a
minimum of 5 feet apart side-to-side as indicated.
Roof Membrane Protection: Lay down protective TPO pads as indicated to prevent
membrane puncture.
Structural Anchor Alignment: Ensure the concrete landing surface is leveled within a
tight tolerance of 1 degrees to facilitate reliable autonomous docking.
Hardware Anchoring: Pre-set or drill heavy-duty 3/8" diameter structural bolts inset into
the platform structure.
Thread Tolerance: Maintain a minimum structural thread height of 25mm (1") and a
maximum height of 60mm (2-3/8") above grade.
Equipment Ownership: Note explicitly that all three (3) drone pod docking enclosures
are Owner-Furnished, Contractor-Installed (OFCI). The City of Albany supplies the units;
the contractor provides installation labor and mounting materials only.
3. Community Center Logistics, Access, and Safety
* Egress Hardware: Install one fixed commercial access ladder outfitted with an integrated
OSHA-compliant safety cage.
* Walkway Paths: Install a continuous high-traction TPO walk pad extending from the
access ladder exit directly to the drone platforms as indicated.
* Basic Public Protection: Block off the immediate work area with simple safety cones,
tape, or overhead canopy protection at staff and visitor entry points during overhead
lifting.
* Standard OSHA Compliance: Enforce basic personal protective equipment (PPE) and
standard rooftop fall protection rules (100% tie-off compliance or perimeter guardrails).
* Landing Clearance Zone: Maintain a strict 12-foot clear radius around the entire drone
pod cluster, completely free of tall structural obstacles.
* Vertical Flight Path: Ensure an unobstructed 40-degree clear aerial projection angle
extending outward and upward from the edges of the pods.
* Rear Swing Clearance: Keep a 6" horizontal buffer clear directly behind the base of
each pod unit to allow the motorized enclosure roof to rotate downward without striking
obstructions.
4. Material Management and Cleanup
* Vertical Material Transport: Coordinate, schedule, and execute crane or hoist
operations to lift heavy palletized equipment (approx. 300 lbs per pallet) to the rooftop
area.
* Pallet Integrity: Ensure all sophisticated dock hardware remains securely palletized on
its original 40" x 48" platforms until it reaches its final rooftop destination.
* Secure Storage: Keep all ladders, heavy tools, and roofing materials organized and safely
stored when not in use.
* Daily Debris Management: Collect, pull down, and legally dispose of all construction
trash, old roofing scrap, and packaging materials daily to keep the community center
grounds tidy.
Drone Pod Installation 10
Bid Ref. #26-063