RFQ 26-35-004 Hamilton Crossing Roads to Schools and Safety Project

Date Posted: 6/11/2026
BARTOW COUNTY
Request for Qualifications
RFQ #26-35-004
To Provide:
Engineering and Design Services
Hamilton Crossing Safe Roads to School and Safety Project @
Hamilton Crossing Rd and Fire Tower Road
(GDOT PI# 0021598) ((CB-206))
Offeror's Conference (REQUIRED)
June 30, 2026, 2:00 PM
Deadline for Written Questions Due:
July 15, 2026, 5:00 PM
Statement of Qualifications Due:
July 29 2026 - 3:00 PM
Questions should be directed to Shanice Amos, via email to:
amoss@bartowcountyga.gov
Bartow County Government
135 West Cherokee Avenue | Suite 251 | Cartersville, Georgia 30120

RFQ 26-35-004
REQUEST FOR QUALIFICATIONS
ENGINEERING DESIGN SERVICES
Hamilton Crossing Safe Roads to Schools and Safety Project @ Hamilton
Crossing Rd and Fire Tower Road (CB-206)
Bartow County is accepting sealed proposals for Engineering Design Services related to the
above-named project. The purpose of this RFQ is to select qualified Consultants to provide
professional services to assist the County with specific engineering tasks related to the design of
a roundabout at the intersection of Hamilton Crossing and Fire Tower Road. The objective is to
mitigate traffic congestion, reduce accidents, improve safety, and promote efficient traffic flow,
particularly during peak hours. The roundabouts will be designed to accommodate current and
future traffic demands while addressing the need for safer and more sustainable transportation
solutions.
Sealed statements of qualifications will be received no later than Wednesday, July 29, 2026, at 3:00
PM at the Bartow County Commissioner's Office, Suite 251, 135 West Cherokee Avenue,
Cartersville, GA 30120, at which time the names of the Offerors will be publicly read aloud.
Submittals received after the above date and time, or in any location other than the
Commissioner's Office, will not be considered.
There is a REQUIRED Offerors' Conference scheduled for this procurement to occur on
Friday, June 30th at 2:00 PM in the Commissioner's Meeting Room located at 135 W.
Cherokee Avenue, Cartersville, GA 30120. The deadline for written questions is Wednesday,
July 15th at 5:00 PM.
RFQ documents may be obtained from Ms. Shanice Amos, CBMPO Transportation Project
Manager and Planner via email request at amoss@bartowcountyga.gov .
Restrictions on Communications are in place with the Staff/Buyer of Record from the issue date
of this RFQ until a firm is selected and the selection is announced. Offerors are directed to submit
all questions about this RFQ including technical requirements, submission instructions, and any
other general information to Shanice Amos. All questions concerning this RFQ must be submitted
in writing to amoss@bartowcountyga.gov. No questions other than written will be accepted. No
response other than written will be binding upon the County. Bartow County reserves the right
to reject any or all proposals, to make award of contract in the best interest of the County and to
waive technicalities and informalities.
Shanice Amos
CBMPO Transportation Project Manager and Planner
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RFQ 26-35-004
QUALIFICATIONS LETTER AND CERTIFICATION
We propose to furnish and deliver any and all of the deliverables and services named in the attached
Request for Qualifications (RFQ).
We further agree to strictly abide by all the terms and conditions contained in the Bartow County
Purchasing Policies as modified by any attached special terms and conditions, all of which are made
a part hereof. Any exceptions are noted in writing and included with the Statement of Qualifications.
It is understood and agreed that this Statement of Qualifications constitutes an offer, which when
accepted in writing by Bartow County, and subject to the terms and conditions of such acceptance,
may be the basis for a valid and binding contract between the undersigned and Bartow County.
It is understood and agreed that we have read the County's specifications shown or referenced in the
RFQ and that this statement is made in accordance with the provisions of such specifications. By our
written signature on this Statement of Qualifications, we guarantee and certify that all items included
in this statement meet or exceed any and all such County specifications. We further agree, if awarded
a contract, to deliver goods and services which meet or exceed the specifications. It is further
understood that Bartow County reserves the right to reject any or all offers, waive technicalities, and
informalities, and to make a contract award in the best interest of the county.
It is understood and agreed that this Statement of Qualifications shall be valid and held open for a
period of one hundred twenty (120) days from opening date.
I certify that this Statement of Qualifications and offer is made without prior understanding,
agreement, or connection with any corporation, firm, or person submitting a statement for the same
materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud.
I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison
sentences, and civil damage awards. I agree to abide by all conditions of the Statement of
Qualifications and certify that I am authorized to sign this Statement for the Offeror. I further certify
that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. has not been
violated and will not be violated in any respect.
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RFQ 26-35-004
QUALIFICATIONS LETTER AND CERTIFICATION
Statement of Qualifications Submitted by:
Company Name:
Contact Name:
Address:
Telephone: Facsimile:
E-Mail:
Signature: Date:
All spaces must be filled in and the Qualifications Letter must be signed
where indicated. Failure to sign and return the Qualifications Letter WILL
cause rejection.
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RFQ 26-35-004
REQUEST FOR QUALIFICATIONS
RFQ #26-35-004
Engineering Design Services
General Project Information
A. Overview
Bartow County (hereafter "the sponsor") is soliciting Statement of Qualifications (SOQs) from qualified firm(s)
or organization(s) to provide consultant services for the redesign of the intersection of Hamilton Crossing and
Fire Tower Road. The consultant will work closely with Bartow County and Georgia Department of
Transportation throughout the design process. The project should align with the goals of reducing traffic
congestion, enhancing safety, and reducing emissions.
This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the
project/contract listed in Exhibit I. Firms that respond to this RFQ and are determined by the sponsor to be
sufficiently qualified may be deemed eligible and invited to offer a technical approach and/or possibly present
and/or interview for these services. All respondents to this RFQ are subject to instructions communicated in
this document and are cautioned to completely review the entire RFQ and follow instructions carefully. The
sponsor reserves the right to reject any or all Statements of Qualifications or Technical Approach, and to waive
technicalities and informalities at the discretion of the sponsor.
B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
From the advertisement date of this solicitation until successful respondents are selected and the award is
made official and announced, firms are not allowed to communicate about this solicitation or scope with any
staff of the sponsor including the Commissioner, except for the submission of questions as instructed in the
RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work agreement(s).
For violation of this provision, the sponsor reserves the right to reject the submittal of the offending respondent.
C. RESERVED
D. Scope of Services
Under the terms of the resulting Agreement, the selected consultant will provide engineering design services,
for the GDOT Project identified. The anticipated scope of work for the project/contract is included in Exhibit I.
In addition, the sponsor desires that the Consultant have the ability to provide, either with its own forces or
through a sub-consultant team member, comprehensive services necessary to fulfill all preliminary engineering
services which may arise during the project cycle.
E. Contract Term and Type
The sponsor anticipates one (1) Multi-Phase, Project Specific contract to be awarded to one (1) firm, for the
project/contract identified. The sponsor anticipates that the Payment Type may be Lump Sum, Cost Plus Fixed
Fee, Cost per Unit of Work or Specific Rate of Compensation. As a Project Specific contract, it is the sponsor's
intention that the Agreement will remain in effect until successful completion of the preliminary engineering
phase of the projects and may choose to utilize the selected consultant for use on construction revisions as
necessary.
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RFQ 26-35-004
F. Contract Amount
The Multi-Phase, Project Specific contract amount will be determined via negotiations with the sponsor. If the
sponsor is unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be
provided, the sponsor reserves the right to terminate negotiations with the highest scoring finalist and begin
negotiations with the next highest scoring finalist
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the Georgia
Procurement Registry (GPR) under RFQ #26-35-004. All firms are responsible for checking the GPR on a
regular basis for updates, clarifications, and announcements. The sponsor reserves the right to communicate
via electronic mail with the primary contact listed in the Statements of Qualifications. Other specific
communications will be made as indicated in the remainder of this RFQ.
B. Phase I - Selection of Finalists
Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ,
the Selection Committee will review the Experience and Qualifications and Resources and Workload
Capacity listed in Section IV. Selection Criteria for Phase I. The Selection Committee will discuss the top
submittals, and the final rankings of the top submittals will be determined. From the final rankings of the top
submittals, the Selection Committee will identify three (3) to five (5) firms which will be shortlisted.
All firms must meet the minimum requirements as listed in Section IV.A. below.
C. Finalist Notification for Phase II
Firms selected and shortlisted as finalists will receive notification and final instructions from the sponsor
regarding the Phase II - Technical Approach response.
D. Phase II - Finalists Response on Technical Approach and Past Performance
The sponsor will request a Technical Approach of the three (3) to five (5) finalist firms for the project/contract.
The sponsor reserves the right to request a presentation/interview on any project/contract as determined in its
best interests; however, this additional requirement shall typically be reserved for the most complex projects.
Each finalist firm shall be notified in writing and informed of the Technical Approach due date. Any additional
detailed Technical Approach instructions and requirements, beyond that provided in Section V. Selection
Criteria for Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection
Committee will review the Technical Approach (and will attend the presentation/interview if so chosen). Firms
shall not address any questions, prior to the award announcement, to anyone other than the designated
contact.
E. Final Selection
Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by
evaluating the Technical Approach and Past Performance criteria for Phase II. The Selection Committee
will discuss the Finalist's Phase II Responses, and the final rankings will be determined.
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the
contract(s), including the fees to be paid. In the event a satisfactory agreement cannot be reached with the
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RFQ 26-35-004
highest-ranking firm(s), the sponsor will formally terminate the negotiations and possibly enter into
negotiations with the second highest-ranking firm, and so on in turn until a mutual agreement is established
and the sponsor awards a contract. The final form of the contract shall be developed by the sponsor.
III. Schedule of Events
The following Schedule of Events represents the sponsor's best estimate of the Schedule that will be followed. All
times indicated are prevailing times in Atlanta, Georgia. The sponsor reserves the right to adjust the Schedule as
the sponsor deems necessary.
PHASE I DATE TIME
a. Bartow County issues RFQ 6/11/2026 ----------
b. Offeror's Conference 6/30/2026 2:00 PM
c. Deadline for submission of written questions and requests for clarification 7/15/2026 5:00 PM
d. Deadline for submission of Statements of Qualifications 7/29/2026 3:00 PM
PHASE II
e. Bartow County completes evaluation and issues notification and other TBD
information to finalist firms
f. Conduct Consultant Interviews TBD
g. Award of Contract TBD
IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof
of prequalification shall be submitted as indicated in Section VI.B.5. below. All Submittals will be pre-screened
to verify that the Prime consultant has the required Area Class(es) and that the overall team has the required
Area Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are
not met will be disqualified from further consideration.
Each submittal will require a certification to allow the sponsor to analyze risks in determining if any Firm should
be ineligible for award. The certification shall cover a wide variety of information. Any firm which responds in
any potentially concerning manner must provide additional information as directed herein for consideration by
the sponsor to determine if Firm is eligible for award.
B. Project Manager, Key Team Leader(s) and Prime's Experience and Qualifications - 30%
The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for
a total of thirty percent (30%) of the total evaluation. The following criteria for scoring Phase I of the
evaluation will be utilized to determine which firms are shortlisted:
1. Project Manager education, registration, relevant engineering experience, relevant project management
experience, experience in utilizing GDOT specific processes, manuals, or guidance.
2. Key Team Leaders' education, registration, relevant technical experience, and relevant experience in
utilizing GDOT specific processes, manuals, or guidance.
3. Prime Consultant's experience in delivering projects of similar complexity, size, scope, and function.
C. Project Manager, Key Team Leader(s) and Prime's Resources and Workload Capacity - 20%
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RFQ 26-35-004
The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity which
shall account for a total of twenty percent (20%) of the total evaluation. The following criteria for scoring the
Resources and Workload Capacity will be utilized to determine which firms are shortlisted:
1. Project Manager Workload
2. Workload capacity of Key Team Leader(s)
3. Resources dedicated to delivering projects
4. Ability to Meet Project Schedule
V. Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach - 40%
The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall
account for a total of forty percent (40%). The Selection Committee shall utilize the following additional criteria
for scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from
Phase I will be carried forward and combined with the scores from the Phase II to determine the final
ranking of Finalists):
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design
concepts, use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges,
including quality control and quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely
benefit the firm and project, and your ability and willingness to meet time requirements.
B. Past Performance - 10%
The Selection Committee may consider information provided via references provided for relevant projects,
knowledge any selection committee member has of performance on relevant projects, and performance
evaluations or knowledge presented on sponsor projects. The Selection Committee will consider all factors in
their totality and score from 0 to 10 when arriving at a final score for the Past Performance.
VI. Instructions for Content and Preparation of Statements of Qualifications - Phase I Response
The Statements of Qualifications submittal must be submitted in accordance with the instructions provided
in Section VIII, and must be organized, categorized using the same headings (in red),
and numbered and lettered exactly as outlined below, and must be responsive to all requested
information. For the sections in which page number limits are stated, each section with a stated limit must
begin on a new page and end on the last page allowed for the section. It is not allowed to begin new
sections on a page allowed for a previous section, if applicable. This will enable the sponsor to ensure
compliance with the page limitations.
Cover page - Each project/contract submittal must have a separate cover page for each copy of each submittal
for each project/contract and each must list the RFQ#, RFQ Title, proposing firm's full legal name
and the specific project contract being submitted on to include the Project Numbers, PI Numbers,
County(ies), and Description.
Administrative Requirements
It is required to submit the information below for each copy of each submittal. This is general
information and will not be scored but may be used to determine eligibility for selection. Under
Administrative Requirements section, only submit the information requested; additional information
will be subject to disqualification of your firm.
1. Basic company information:
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RFQ 26-35-004
a. Company name.
b. Company Headquarter Address.
c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of
primary proposing contact (this will be the individual with whom the Department will direct all
communications).
d. Company website (if available).
e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.
f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.
g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of
years in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability
Corporation, or other structure?
2. Certification Form - Complete the Certification Form (Exhibit "II" enclosed with RFQ) and provide a notarized
original within the firm's Statement of Qualifications. This is to be submitted for the Prime ONLY.
3. Georgia Security and Immigration Compliance Act Affidavit - Complete the form (Exhibit "III" enclosed with
RFQ) and provide a notarized original within the firm's Statement of Qualifications. This is to be submitted
for the Prime ONLY.
4. Addenda - Signed cover page of any Addenda issued for the Prime ONLY.
B. Experience and Qualifications
1. Project Manager - Provide information pertaining to the project manager, including but not limited to:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant engineering experience.
d. Relevant project management experience for projects of similar complexity, size, scope, and function.
e. Relevant experience utilizing GDOT specific processes, manuals, or guidance [Plan Development
Process (PDP), Design Policy, Environmental Procedures Manual, etc.].
This information is limited to two (2) pages maximum.
2. Key Team Leaders - Provide experience of Key Team Leaders (defined as those individuals who oversee
project areas determined as particularly important to each specific project, refer to the Project Description
in Exhibit I, specifically Section 7 for the list of Key Team Leaders for each Project). For each Key Team
Leader identified provide:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant technical experience in the applicable resource area of the most relevant projects.
d. Relevant experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy,
Environmental Procedures Manual, etc.) which are specific to the key team leader's area.
This information is limited to one (1) page maximum for each Key Team Leader identified in Section
7 of each Exhibit I. Respondents submitting more than one (1) page for each Key Team Leader
identified will be subject to disqualification. Respondents who provide more Key Team Leaders
than what is outlined in the requirement will be subject to disqualification as this would provide an
advantage over firms who complied with the requirement and had the required number of Key Team
Leaders. Respondents who do not provide the required Key Team Leaders will be subject to
disqualification as this does not meet the requirements of the project and therefore would deem the
respondent and its team unqualified for the award.
3. Prime Experience - Provide information on the prime's experience and ability in delivering effective services
for projects of similar complexity, size, scope, and function, which demonstrate the firm's capabilities to
provide services for the sponsor. For each project, the following information should be provided:
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RFQ 26-35-004
a. Client name, project location and dates during which services were performed.
b. Description of overall project and services performed by your firm.
c. Duration of project services provided by your firm, and overall project budget.
d. Experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy,
Environmental Procedures Manual, etc.)
e. Client(s) current contact information including contact names, telephone numbers and email address.
f. Involvement of Key Team Leaders on the projects.
This information is limited to two (2) pages maximum.
4. Area Class Summary Form and Notice of Professional Consultant Qualifications - Prime Consultants are
defined as the firm submitting the Statement of Qualifications and the firm with whom the sponsor will
contract. The Team is defined as the Prime Consultant and their sub-consultants, who are considered
team members. Prime Consultants and their sub-consultant team members must meet the Area Class
requirements listed in Exhibit I for each project on which they apply. In regard to the required Area Classes,
for each project/contract on which they apply, respondents should submit a summary form (example
provided in Exhibit IV) which details the required area classes for the Prime Consultant and all sub-
consultants or joint-venture of consultants on the team listed in the Statement of Qualifications. The area
classes and firm's meeting, the area classes listed on the summary form must meet all required area
classes or the team will be disqualified. If a team member's prequalification will expire prior to the due date
of the SOQs, documentation must be provided which shows that the firm has submitted its application for
prequalification prior to the SOQ due date. The team must maintain its prequalification certification in order
to be considered eligible for award if selected. Additionally, respondents should submit the Notice of
Professional Consultant Qualifications (for the Prime Consultant and all sub-consultants for each
project) issued by GDOT and attach after the Area Class summary form.
This information is limited to the one (1) page for the Area Class table (unless the project needs
require an extensive list of area classes) and the required Notice of Professional Consultant
Qualifications. (The table may not be submitted on a 11" x 17" page).
C. Resources/Workload Capacity
1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the specific
project, including:
a. Organizational chart which identifies the project manager, prime, Key Team Leaders, support
personnel, and reporting structure. This chart may be submitted on a 11" x 17" page. (Excluded
from the page count)
b. Primary Office - Identify and discuss the primary office which will be responsible for handling the specific
project and the number and types of staff within the office and how this office could benefit the project
and promote efficiency. This information to be included on the one (1) page with the Narrative on
Additional Resource Areas and Ability.
c. Narrative on Additional Resource Areas and Ability - Respondents are to provide information regarding
additional resource areas identified as important to the project, to discuss how the key areas will
integrate and work together on the project, to discuss any information which is pertinent to these areas,
to provide a narrative regarding how the organization of the team, including the PM and Key Team
Leaders can deliver the project on schedule given their workload capacity. (the sponsor recognizes
that some individuals may be able to meet the schedule while carrying heavier project loads.)
Respondents may discuss the advantages of your team and the abilities of the team members which
will enable the project to meet the proposed schedule as identified in Exhibit I (where applicable). If
there is no proposed schedule, discuss the advantages of the team and the abilities of the team
members which will enable the project to move as expeditiously as possible. Respondents submitting
more than the one (1) page allowed (combined for C1.b. and C1.c.), will be subject to
disqualification.
2. Project Manager Commitment Table - Provide a list of ALL projects (GDOT, other governments and private
contracts - Information may be validated and any firm determined not to be listing all projects may be
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