DH10--Drug Decision Support Database Subscription

Active

Contract Opportunity

Request for Quote (RFQ) #: Drug Decision Support Database Subscription (RFQ # 36C25926Q0059)
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 12:00pm MST, December 31st, 2025.
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, January 5th, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0059. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective August 26th, 2025.
The North American Industrial Classification System (NAICS) code for this procurement is 519290 with a small business size standard of 1,000 employees. This solicitation is 100% set-aside for small business concerns.

List of Line Items;
Line Item
Description
Qty
Unit of Measure
Unit Price
Total Price
0001
Drug Decision Support Database Subscription
3/31/2026 3/30/2027
1
YR
$
$
1001
Drug Decision Support Database Subscription
3/31/2027 3/30/2028
1
YR
2001
Drug Decision Support Database Subscription
3/31/2028 3/30/2029
1
YR
3001
Drug Decision Support Database Subscription
3/31/2029 3/30/2030
1
YR
4001
Drug Decision Support Database Subscription
3/31/2030 3/30/2031
1
YR


Grand Total
$

Description of Requirements for the items/Services to be acquired: (insert salient characteristics or Statement of Work):

*Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote
*Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c).
*Failure to meet the salient characteristics below will result in the offeror s quote not being considered for award.
*Failure to provide the required documents or information (information documents, quote with accurate costs, and/or authorized distributor letter) by the quote deadline will result in the offeror s quote not being considered for award.

Performance Work Statement (PWS)
Drug Decision Support Database Subscription

Background: The Foreign Medical Program (FMP) is a US Department of Veterans Affairs (VA) healthcare benefits program. This program processes pharmacy claims for US Veterans with VA rated service-connected conditions that are residing or traveling abroad. In order for these pharmacy claims to be processed properly for payment, the FMP has a need for access to a database that meets all of the criteria below.
The period of performance shall be a base year plus 4 option years starting on March 31, 2026.
Base year: 3/31/2026 3/30/2027
Option year #1: 3/31/2027 3/30/2028
Option year #2: 3/31/2028 3/30/2029
Option year #3: 3/31/2029 3/30/2030
Option year #4: 3/31/2030 3/30/2031

The database must be web-based application

Application must be available to up to 110 users simultaneously during the hours and days listed:

Available from 0600 to 2100 (Mountain Standard Time), Sunday through Saturday
(seven days a week).
The service must not require extensive training to utilize.

Must provide either web-based user tutorial training video or web-based user instruction guide equivalent.

Must have an extensive searchable database for US domestic and foreign medications.

Able to determine whether any medication is Food and Drug Administration (FDA) approved or not. Include both domestic and foreign medication names to cross-reference the foreign medications with their domestic counterparts.

Must list all FDA approved indications that can be treated.

Must list off-labeled indications that can be treated.

Must include the studies that show the effectiveness of the drugs for treating the
approved off-labeled indications.
Must list medication s ingredients.

Able to determine whether a particular medication is appropriate for a Veteran s service-connected condition or not.

Results must be printable.
Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at:

N/a web-based subscription shall not require a physical delivery of items.
52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; and (III) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable.

Volume I - Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II Price
Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume III Letter of Authorized Distributor
If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM.
(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Price
Factor 3. Submission of Authorized Distributor Letter

Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 3. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote.

**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s)

(End of Addendum to 52.212-2)
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.
The following RFO clauses are incorporated by reference:
Applicable (X)
Number
Title
Source
X
52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute
X
52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute
X
52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute
X
52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute

52.204-91
Contractor identification
Other
X
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute
X
52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute

52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute
X
52.219-6
Notice of Total Small Business Set-Aside
Statute

52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute
X
52.219-8
Utilization of Small Business Concerns
Statute

52.219-9
Small Business Subcontracting Plan
Statute

52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute

52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute

52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute

52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute

52.219-14
Limitations on Subcontracting
Statute

52.219-16
Liquidated Damages Subcontracting Plan
Statute

52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO
X
52.222-19
Child Labor Cooperation with Authorities and Remedies
EO
X
52.222-35
Equal Opportunity for Veterans
Statute

52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute

52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute
X
52.222-37
Employment Reports on Veterans
Statute
X
52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO
X
52.222-41
Service Contract Labor Standards
Statute

52.222-42
Statement of Equivalent Rates for Federal Hires
Statute
X
52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute

52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute

52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute

52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other

52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other
X
52.222-54
Employment Eligibility Verification
EO
X
52.222-62
Paid Sick Leave Under Executive Order 13706
EO

52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute

52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute

52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute

52.223-12
Maintenance
Statute

52.223-20
Aerosols
Statute

52.223-21
Foams
Statute

52.223-23
Sustainable Products and Services
Statute

52.224-3
Privacy Training
Statute

52.224-3 with Alt I
Privacy Training, with Alternate I
Statute

52.225-1
Buy American-Supplies
Statute

52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute

52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute

52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute

52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute

52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute

52.225-5
Trade Agreements
Statute

52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other

52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute

52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute

52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO

52.229-12
Tax on Certain Foreign Procurements
Statute

52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute

52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute

52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute

52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute

52.232-90
Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.240-91
Security Prohibitions and Exclusions
Statute

52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute

52.240-92
Security Requirements
Other

52.240-92 with Alt II
Security Requirements with Alternate II
Other

52.240-93
 Basic Safeguarding of Covered Contractor Information Systems
Â
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute

52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute

52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute

52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute

Additional contract requirements or terms and conditions:
52.217-8 Option to Extend Services (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:
VAAR Clauses are incorporated by reference as follows:
VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)
VAAR 852.222-71
Compliance with Executive Order 13899. (DEVIATION) (APR 2025)
VAAR Provisions are incorporated as follows:
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71
Alternate Protest Procedure (OCT 2018)

RFO 52.252-1 Solicitation Provisions Incorporated by Reference
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.
http://www.acquisition.gov/far/index.html
https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:
Applicable (X)
Number
Title
Source
X
52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute
X
52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute

52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute

52.204-90
Offeror Identification
Statute

52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute

52.209-12
Certification Regarding Tax Matters
Statute

52.219-2
Equal Low Bids
Statute

52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.

52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other

52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other

52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute

52.223-4
Recovered Material Certification
Statute

52.225-2
Buy American Certificate
Statute

52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute

52.225-6
Trade Agreements-Certificate
Statute

52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute

52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications
Statute

52.226-3
Disaster or Emergency Area Representation
Statute

52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute
X
52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute

The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, January 5th, 2026.

Name and email of the individual to contact for information regarding the solicitation:

Stephanie Cahill
Stephanie.Cahill@va.gov

Attachments/Links