Request for Proposals 2026 Re-roof and Repair, Frankfort Police Department Building

VILLAGE OF FRANKFORT, ILLINOIS
REQUEST FOR PROPOSALS / BIDS
RE-ROOF AND REPAIR
20602 LINCOLN-WAY LANE
FRANKFORT, ILLINOIS 60423
I. PURPOSE OF PROPOSAL
The Village of Frankfort ("Village") is seeking proposals from qualified and experienced
roofing contractors for the tear-off, repair, and re-roofing of the Police Administration
Building located at 20602 Lincoln-Way Lane, Frankfort, Illinois 60423.
The successful contractor shall furnish all labor, materials, equipment, supervision,
permits, disposal, and other services necessary to complete the work described in this
Request for Proposals/Bids ("Bid Documents").
II. BACKGROUND
The Village of Frankfort owns and maintains the Frankfort Police Department facility
located at 20602 Lincoln-Way Lane.
During the Village's annual inspection of the building, the existing roof was identified for
replacement.
The project includes removal of the existing roofing system, inspection and repair of the
underlying decking, installation of a new asphalt shingle roofing system, flashing repairs,
dormer repairs, ventilation, and associated work described herein.
The building will remain occupied during construction. The contractor shall coordinate its
activities with the Village to minimize disruption to Police Department operations.
III. SCOPE OF SERVICES
The successful bidder shall provide all labor, materials, equipment, supervision, permits,
disposal, and incidental work necessary to complete the project.
The scope shall include, but not necessarily be limited to, the following:

A. Tear-Off
Remove the existing roofing materials down to the original roof decking.
All roofing debris shall be removed from the site and legally disposed of by the contractor.
B. Roof Decking
Following removal of the existing roofing materials, the contractor shall inspect the
exposed roof decking.
The Base Bid shall include the labor and materials necessary to secure loose or buckled
existing decking.
Any decking determined to be rotten, delaminated, or otherwise unsuitable for reuse shall
be replaced with decking of the same type and thickness as the existing material.
Because the extent of concealed decking deterioration cannot be determined prior to
removal of the existing roofing, replacement decking shall not be included as a fixed
quantity in the Base Bid.
Each bidder shall provide a unit price per 4' x 8' sheet of replacement decking, including
material, labor, fastening, installation, cutting, and disposal.
For purposes of comparing bids only, the Village will use an estimated quantity of ten (10)
sheets of replacement decking. This ten-sheet quantity is an evaluation allowance only
and is not a guaranteed quantity.
Payment for replacement decking shall be based upon the actual number of sheets
authorized by the Village and installed by the contractor.
No replacement decking beyond the Base Bid scope shall be performed without prior
authorization from the Village, except where immediate action is reasonably necessary to
protect the building or occupants.
C. Wall Flashing / Dormers
At applicable dormer and roof-to-wall locations:
* Remove the first course of siding as necessary to properly perform the work.
* Install Ice & Water Shield up the wall.
* Install new galvanized "baby tins."
* Install continuous slip flashing along the dormer wall.

* Set flashing appropriately with respect to the roof line.
* Properly integrate flashing with the new roofing and wall assembly.
D. Ice & Water Shield
Install CertainTeed WinterGuard or Village-approved equivalent:
* Six (6) feet of Ice & Water Shield at gutter/eave edges.
* Three (3) feet of Ice & Water Shield along valleys.
* Three (3) feet of Ice & Water Shield at all roof-to-wall connections.
E. Synthetic Underlayment
Install CertainTeed Roof Runner synthetic water vapor barrier or Village-approved
equivalent on all remaining exposed roof decking.
F. Perimeter Metal
Install aluminum, color-matched drip edge at all applicable gable edges and roof edges in
accordance with applicable code requirements and manufacturer installation
requirements.
G. Starter Shingles
Install starter strip shingles along all applicable roof edges in accordance with the
manufacturer's installation requirements.
H. Asphalt Shingles
Install new CertainTeed Landmark shingles, Limited Lifetime, with a minimum specified
wind resistance of 130 mph, in accordance with the manufacturer's published installation
requirements.
I. Dormer Trim
After dormers have been properly flashed, install new LP trim on all four (4) dormers.
J. Siding Flashings
Install appropriate siding flashing at all roof-to-wall connections where flashing is not
currently present or where existing flashing is inadequate.
K. Soil Stacks / Pipe Boots

Replace existing lead liners and rubber boots at all applicable soil stacks and roof
penetrations.
L. Ridge and Hip Ventilation
Install new continuous ridge and hip ventilation at applicable roof lines.
The estimated quantity is approximately 370 linear feet. Final quantities shall be field
verified by the contractor prior to submitting its proposal.
M. Stacks and Flues
Properly seal/caulk all applicable heater stacks and HVAC gas flue penetrations using
materials appropriate for the application and compatible with the existing materials.
N. Cleanup and Disposal
The contractor shall maintain the project area in a clean and orderly condition throughout
construction.
All roofing debris, removed materials, and construction waste shall be collected and legally
disposed of by the contractor.
At completion, the contractor shall perform a thorough final cleanup of the project area.
O. Warranty
The contractor shall provide the Village with the applicable CertainTeed Five-Star
ShingleMaster warranty, including the required shingle and labor/workmanship coverage.
The bidder shall identify the specific CertainTeed warranty being provided and include
documentation describing the warranty with its proposal.
The contractor shall complete all manufacturer-required registration and documentation
necessary to obtain the applicable warranty.
P. Police Department Operations / Internet Tower
The contractor shall protect the existing internet tower, associated equipment,
connections, and cabling throughout the project.
The internet connection is vital to Police Department operations and shall not be
interrupted without prior authorization from the Village.
Any required temporary interruption shall be coordinated with the Village in advance.
Q. Occupied Building / Safety

The Police Administration Building will remain occupied during construction.
The contractor shall take all necessary precautions to protect Village employees, Police
Department personnel, visitors, the public, and property.
The contractor shall maintain safe access to the building and shall secure the work area at
the end of each workday.
IV. PROJECT SCHEDULE
The contractor may commence work any time on or after November 17, 2026, subject to
coordination with the Village.
The contractor shall identify its proposed start date and anticipated duration of
construction in its proposal.
The project shall be completed no later than:
April 23, 2027
The contractor shall promptly notify the Village of any anticipated delay.
Delays resulting from severe weather, concealed conditions, material availability, or
circumstances beyond the contractor's reasonable control shall be addressed in
accordance with the contract and applicable written change-order procedures.
V. SITE INSPECTION
Bidders are strongly encouraged to inspect the project site prior to submitting a proposal.
The bidder shall familiarize itself with existing site conditions, roof configuration, building
access, staging areas, existing roof and flashing conditions, dormers, internet tower
equipment, and other conditions that may affect the cost or performance of the work.
Failure to inspect the site shall not relieve the successful bidder of responsibility for
conditions that reasonably could have been observed during a site inspection.
VI. CHANGES AND CONCEALED CONDITIONS
The contractor shall promptly notify the Village of concealed or unforeseen conditions that
may materially affect the scope or cost of the project.

No additional work shall be performed for additional compensation without prior written
authorization from the Village, except in an emergency where immediate action is
reasonably necessary to protect persons or property.
The contractor shall provide a written description and cost estimate for proposed
additional work before proceeding whenever reasonably possible.
VII. QUALIFICATIONS OF BIDDER
All interested bidders shall provide, at a minimum, the following:
1. Name, address, telephone number, and primary contact for the firm.
2. Brief business history.
3. Identification of key personnel assigned to the project.
4. Identification of the proposed project manager.
5. Proof of required workers' compensation and employers' liability insurance.
6. Proof of required general liability and automobile insurance.
7. Proof of current licensing and registration with the Village of Frankfort, as
applicable.
8. At least three (3) references for similar projects completed within the past three (3)
years.
9. References shall include project name, location, approximate contract value, scope
of work, completion date, and contact information.
10. Identification of all anticipated subcontractors.
11. Signed proposal by an authorized representative of the bidder.
12. Evidence of compliance with all applicable Illinois prevailing wage requirements.
13. Identification of any exceptions, exclusions, or qualifications to the bidder's
proposal.
VIII. INSURANCE

The successful contractor shall maintain all insurance required by the Village of Frankfort
and applicable law throughout the project.
The bidder shall provide evidence of required insurance with its proposal or prior to
execution of the contract, as directed by the Village.
Required insurance shall include, at a minimum, applicable:
* Workers' Compensation
* Employers' Liability
* Commercial General Liability
* Automobile Liability
IX. PREVAILING WAGE
The successful contractor and all applicable subcontractors shall comply with the Illinois
Prevailing Wage Act and all applicable prevailing wage requirements for the project.
The contractor shall be responsible for obtaining and maintaining all required prevailing
wage documentation and certified payroll records and shall provide such documentation
to the Village upon request.
X. PROPOSAL REQUIREMENTS
Each proposal shall include, at a minimum:
1. Completed Bid Form.
2. Total Base Bid.
3. Replacement decking unit price.
4. Bid Evaluation Total.
5. Proposed project schedule.
6. Anticipated project start date.
7. Anticipated project duration.
8. Identification of anticipated extra costs, exclusions, or allowances.

9. Proposed project manager.
10. Contractor qualifications.
11. Three (3) comparable project references.
12. Proposed subcontractors.
13. Applicable insurance documentation.
14. Applicable licensing/registration documentation.
15. Identification of the specific CertainTeed warranty proposed.
16. Signed proposal by an authorized representative.
Failure to identify an exclusion, qualification, or assumption shall not necessarily
constitute acceptance of an additional cost by the Village. Bidders are responsible for
clearly identifying all exclusions and assumptions in their proposals.

XI. BID FORM
20602 LINCOLN-WAY LANE
REROOF AND REPAIR
A. BASE BID
Complete all work described in the Bid Documents except replacement of deteriorated,
rotten, or delaminated roof decking, which shall be compensated separately as
described below.
BASE BID: $________________________
B. UNIT PRICE - REPLACEMENT DECKING
Price per 4' x 8' sheet of replacement decking, including material, labor, fastening,
installation, cutting, and disposal:
$________________________ / SHEET
C. BID EVALUATION TOTAL
For purposes of comparing proposals only, the Village will calculate the Bid Evaluation
Total as follows:
Base Bid + (10 x Replacement Decking Unit Price) = Bid Evaluation Total
BID EVALUATION TOTAL: $________________________
IMPORTANT: The ten (10) sheet quantity is an evaluation allowance only and is not a
guaranteed quantity. The Village will not necessarily authorize or purchase ten (10) sheets
of replacement decking.
Payment for replacement decking shall be based upon the actual quantity authorized by
the Village and installed by the contractor.
The Bid Evaluation Total will be the number used to determine low bid.

D. OTHER UNIT PRICES
If applicable, bidders shall identify any additional unit prices requested by the Bid
Documents.
Additional Ridge/Hip Ventilation:
$________________ / linear foot
Other: __________________________________________
$________________ / unit
E. EXCLUSIONS, ASSUMPTIONS, OR ADDITIONAL COSTS
The bidder shall identify all exclusions, assumptions, allowances, or potential additional
costs below.
If none, write "NONE."
XII. BIDDER ACKNOWLEDGMENT
By signing below, the bidder acknowledges that:
It has reviewed the complete Bid Documents.
It has inspected the project site or has elected not to do so and accepts responsibility for
conditions reasonably observable at the site.
It has included all labor, materials, equipment, disposal, permits, supervision, and other
costs required to complete the Base Bid.
It has included the required unit price for replacement roof decking.
It understands that the ten (10) sheet decking quantity is an evaluation allowance only
and is not a guaranteed quantity.