Temporary Staffing Services

RFP #251-27-105
Memorandum from Purchasing Department
Letter of Instruction for RFP #251-27-105
To: Prospective Parties
Thank you for your interest in the Wake County Public School System. Please review the following instructions prior to
submitting your proposal.
All submittals must be organized and indexed according to the order of the required subject matter. The information in
your submittal should be indexed and easily accessed by WCPSS. WCPSS is not required to seek clarification on any
proposal that does not meet these minimum requirements.
Prior to submitting and executing the proposal, please make sure you read and understand the terms and conditions
referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such
terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other documents as
part of an offeror's response will be waived and have no effect either on this Request For Proposals or on any contract
that may be awarded resulting from this solicitation. The attachment of any other terms and conditions by the Offeror
may be grounds for rejection of that proposal. Offeror specifically agrees to the conditions set forth in the above
paragraph by signature to the proposal.
WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions to these
dates and times.
Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING THE RFP
PROCESS. All questions should be directed to bids-mcalvert@wcpss.net.
Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the unqualified
right to reject any and all offers when such rejection is deemed to be in the best interest of WCPSS.
In submitting a proposal, the Offeror agrees not to use the results therefrom as part of any news release or commercial
advertising.
Submit one (1) signed, original response via electronic Vendor Portal (eVP) by the specified time and date
of opening. Vendor shall bear all risk for late electronic submission due to unintended or unanticipated delay,
including but not limited to internet issues, network issues, or local power outages. Vendor must include all
pages of this solicitation in their response. Inability by WCPSS to open the Vendor's files may result in the
offer(s) being rejected as non-responsive.
Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina
eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday
through Friday from 7:30 AM EST to 5:00 PM EST.
Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required information and
submittals as requested.
Offerors shall not be debarred from doing business with Wake County, North Carolina or the federal government. Offeror
shall disclose a debarment or UCC lien.
Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Form J).
Before submitting a bid, Vendor must be registered with North Caroline eVP. Additional information can be found at
https://eprocurement.nc.gov/registering-evp/download?attachment. There is no cost to register.
WCPSS publicly advertises proposal solicitations on the following sites: NC eVP - http://webarchive.wcpss.net/about-
us/purchasing/open-bids.html and WCPSS - https://evp.nc.gov/solicitations. Please review these sites for updates and
amendments during the proposal timeframe.
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RFP #251-27-105
Request For Proposal #251-27-105
1551 Rock Quarry Rd - Bldg. F Proposals will be publicly opened: May 14, 2026 @ 11:00 AM
Raleigh, NC 27610 Contract Type: Agency Specific Term
Refer ALL Inquiries to: Marcella Calvert Commodity: Temporary Staffing Services
Telephone No: 919-588-3457
E-Mail: bids-mcalvert@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO VENDORS
Electronic proposals, subject to the conditions made a part hereof, will be received until 2:00 PM ET on the day
of opening and then opened, for proposal submittal process the commodity or service as described herein.
Refer to proposal submittal below for information regarding delivery. Proposals submitted via email or non-
sealed in response to this Request for Proposals will not be acceptable. Proposals are subject to rejection
unless submitted on this form.
EXECUTION
In compliance with this Invitation for Proposals, and subject to all the conditions herein, the undersigned offers
and agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite
each item within the time specified herein. By executing this proposal, I certify that this proposal is submitted
competitively and without collusion.
Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.
VENDOR: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE TOLL FREE TEL. NO
NUMBER:
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days
Prompt Payment Discount: _______ % __________________ days.
Submit one (1) signed, original executed proposal response via eVP (emails not accepted).
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RFP #251-27-105
PROPOSAL SUBMITTAL: This is an absolute requirement. Late bids, regardless of cause, will not be opened
or considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk
of late submission due to unintended or unanticipated delay. It is the Vendors' sole responsibility to ensure its
proposal has been received as described in this RFP by the specified time and date of opening. Failure to
submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject a
Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendors' proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For
training on how to use eVP to view solicitations, submit questions, develop responses, upload documents, and
submit offers to the district, Vendors should go to the following site:
https://eprocurement.nc.gov/training/vendor-training
RFP SCHEDULE
The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP WCPSS April 30, 2026
Questions submitted to: Vendor/WCPSS May 5, 2026, at 2:00 PM/ET
bids-mcalvert@wcpss.net
(Reference RFP # 251-27-105 in subject line)
Provide Response to Questions WCPSS May 8, 2026 by end of business day
Submit Proposals Vendor By May 14, 2026, by 10:00 AM/ET
Public Live Bid Opening WCPSS, Vendor May 14, 2026, at 11:00 AM/ET
(Vendor attendance is not required) Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/210820
09497210?p=oVvqemHoDtPDUzo6ns
Meeting ID: 210 820 094 972 10
Passcode: Fo2Fd7BN
Proposal Questions
Upon review of the RFP documents, vendors may have questions to clarify or interpret the RFP in order to submit the
best proposal possible. To accommodate the proposal questions process, vendors shall submit any such questions, in
written form by the above due date. WCPSS will not respond to questions via telephone or telephone message(s).
Written questions shall be emailed to bids-mcalvert@wcpss.net at date and time specified above. Vendors should enter
"RFP # 251-27-105 Questions" as the subject for the email. Questions submittals should include a reference to the
applicable RFP section and be submitted in the format shown below:
Reference Vendor Question
RFP Number, Page Number, Section Name Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response and any additional terms deemed necessary
by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this RFP. No information,
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RFP #251-27-105
instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or
otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written
material contained in an Addendum to this RFP. Addendums associated with the Request for Proposal will be posted to
the following links and it will be the vendor's responsibility to adhere to and check these addendums prior to bid
submittal:
http://webarchive.wcpss.net/about-us/purchasing/open-bids.html
https://evp.nc.gov/solicitations
By initialing the following list of requirements, contractors acknowledge and agree to WCPSST Terms and Conditions
as stated and have included the required information and documentation for this solicitation. By responding to this
request for proposals all parties are aware that this request is subject to the use of federal funding and requires that
special attention be made to the terms and conditions and federal contracting laws as written and presented in this
request for proposals.
Vendors shall provide responses to all questions and complete all attachments for this RFP that require the vendor to
provide information. Failure to provide all required items, or vendor's submission of incomplete items, may result in
WCPSS rejecting vendor's bid, it shall be WCPSS' sole discretion.
Vendors shall submit the following items and shall initial where indicated that the items are included and/or you have
read, understand, and agree to all terms and conditions as it relates to WCPSS, local, state, and federal policy.
a) Completed and signed version of EXECUTION PAGES, along with the body of the RFP. Original signatures are
required on original page. Signatures cannot be electronic, copied, or stamped.
Initial: _______________
b) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
Initial: _______________
c) Completed version of FORM L: Pricing Proposal
Initial: _______________
d) Attestation that the vendor has read and complies with FEDERAL UNIFORM GUIDANCE policy (terms and
conditions)
Initial: _______________
e) FORMS CHECKLIST (This forms checklist is included for your convenience. Please complete and return the
attached required forms):
______ WCPSS Vendor Form - Form J
______ Additional Company Information & Sworn Statement of Understanding (Notarized) - Form A
______ Historically Underutilized Business (HUB) Certification - Form C
______ Certification for Contracts, Grants, Loans, & Agreements Lobbying - Form D
______ Certification Regarding Debarment, Suspension and Other Responsibility Matters- Form E
______ Instructions for Certification - Form F
______ Evidence of Insurance - Certificate of Insurance must be included and valid - Form H
______ Lunsford Act - Sex Offender and Public Protection Program - Form I
______ Price Sheet Quote For Temporary Staffing - Form L
______ Customer References - Pg. 21
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RFP #251-27-105
Proposal Evaluation
All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional
information and/or elect to conduct interviews with finalists to clarify information provided in the proposals. The services
that are the subject of this RFP are not required to be bid under North Carolina law, and none of the statutory
requirements regarding public bidding apply to this RFP. This document, and not those statutes, will govern the selection
process under G.S 143-129.
WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS have any
obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or exclude any
particular vendor from consideration at any stage of the process. Instead of recommending that contracts be awarded to
one or more vendors who presented proposals, WCPSS may, at its sole discretion, reject the proposals and repeat the
process, enter into direct contract negotiations with one or more vendors (possibly including vendors who have not
previously submitted proposals) or take any other action WCPSS deems advisable under all the circumstances.
WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems relevant.
Factors often considered include qualifications, relevant experience, fees, and ability to perform work in a timely manner.
WCPSS retains sole discretion to award the contract to the vendor(s) it believes will best serve the interests of WCPSS and
may consider any factors, documents, or information it deems relevant in making that determination. WCPSS shall not
have any obligation to explain its decision to select or not select any individual vendors or to invite or exclude any
individual vendors from consideration at any stage of the process. The decision of WCPSS to accept or reject any
proposals and to award contract(s) to any one or more vendor(s) shall be final and not subject to further review.
Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
* The submission of false or misleading information in the vendor's proposal;
* Any efforts to dissuade or discourage other vendors from submitting proposals;
* Any efforts to influence, dictate, or change the terms of another vendor's proposal;
* Any form of bid collusion or bid rigging.
EVALUATION CRITERIA
Category Points
Pricing 65
Experience 20
References 10
Operational Capability 5
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RFP #251-27-105
TABLE OF CONTENTS
1. BACKGROUND AND PROJECT OBJECTIVES
2. TERMINOLOGY
3. VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM
4. ELECTRONIC VENDOR PORTAL (eVP)
5. SCOPE OF WORK
6. QUALIFICATIONS
7. PROPOSAL EVALUATION
8. REQUIRED SUBMITTALS
9. DEADLINE FOR PROPOSAL SUBMITTALS
10. DEADLINE FOR PROPOSAL SUBMITTAL
11. FEDERAL PROCUREMENT COMPLIANCE
12. TERMS AND CONDITIONS
13. PROTEST PROCEDURES
14. NON-DISCRIMINATION STATEMENT
15. ATTACHMENT
16. FORMS A-H
BACKGROUND
WCPSS operates the largest school nutrition program in North Carolina. Temporary staffing is required to maintain
operations during employee absences, vacancies, and peak service periods on an as-needed basis.
For informational purposes, the Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 203 schools serving a student population of
approximately 162,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
PROJECT OBJECTIVE
The Wake County Public School System (WCPSS) Child Nutrition Services (CNS) department is seeking qualified vendors
to provide temporary staffing services to support cafeteria operations, administrative functions, warehouse logistics,
and technology support.
Temporary staffing hours will vary as needed between the hours of 6:00 am to 4:00 pm on normal school operating days.
Temporary employees must go through an orientation. We do not guarantee any minimum or maximum number of
working hours or days when a staffing agency employee is assigned.
The contract will be between the offeror and the Child Nutrition Program. The offeror shall provide assurances that all
operations addressed in the RFP will be conducted in a manner that is consistent with the goals of the WCPSS CNS' Child
Nutrition Program.
TERMINOLOGY
Definitions
The proposing firm will be referred to throughout this document as VENDOR.
The Scope of Work defined in this Request for Proposal (RFP) shall be referred to as the PROJECT.
Deliverables shall include a pricing information, experience, and methodology for commercial moves pertaining
to public school environments.
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RFP #251-27-105
VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM
The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic
notification of current procurement opportunities for goods and services available at the following website:
https://evp.nc.gov.
This RFP is available electronically on the electronic Vendor Portal (eVP) at the following website: https://evp.nc.gov.
Electronic bidding is an acceptable way for WCPSS to receive bids pursuant to Board Policy 6430 and G.S. 143-129.9 (a)(2).
ELECTRONIC VENDOR PORTAL (EVP)
The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government organizations
that purchase goods and services and allow the public to retrieve award notices and other information. Please register at
https://evp.nc.gov to receive bid notification and electronic procurement opportunities from Wake County Public Schools.
Results may be found by searching by Solicitation Number. This information may not be available for several weeks
depending upon the complexity of the acquisition and the length of time to complete the evaluation process.
Terms of Use Link: https://eprocurement.nc.gov/evp-terms-use/open
SCOPE OF WORK
The vendor shall recruit, screen, and provide qualified temporary personnel upon request. Employees must meet district
standards, background check requirements, and compliance requirements.
Qualified Temporary Staffing Agencies must be able to:
1. Submit a criminal background check that includes a sex offender registry check on every temporary employee
prior to working in a school cafeteria or in the central office. A criminal history check and a check of the sex
offender registry must be conducted on all candidates working through the staffing agency in the school system
in accordance with NC State Law, CCBOE Policy 7100.
2. Submit consumer notification and authorization-consumer reports consent for release of information form and
health certificate forms for all temporary staff employees.
3. Conduct and submit an annual background check on all temporary staff employees.
4. Submit all temporary employee information to WCPSS forty-eight (48) hours before the orientation date.
5. Have a 24-hour phone service in which Child Nutrition Services can call to place staffing requests.
6. Provide Civil Rights training as required by North Carolina Department of Public Instruction.
7. Verify that all temporary staff employees report to assignments in the approved WCPSS uniform.
8. Must be capable of taking care of emergencies that may occur within the day.
9. THE VENDOR shall be licensed and approved to do business in the State of North Carolina.
10. Insurance requirements referenced within as well as any Federal, State and Local requirements shall be required
and maintained.
11. Present sufficient qualified personnel to carry out the project in a timely fashion. Please include staffing
information.
12. Demonstrated experience in performing similar projects.
13. Experience with temporary labor services. Minimum 3 years staffing experience.
14. Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry, or the Federal Government debarred vendor registry.
(Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
(State of North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors
15. Ability to provide staff with short notice
16. Experience with public sector clients preferred
17. Receive emailed requests for temporary labor and respond quickly to fill the needed assignments
Acknowledged and Agree: Initial: _______________________
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RFP #251-27-105
Qualified Temporary Staffing Employees working in a Cafeteria school assignment must (See Attachment D):
1. Be approved by WCPSS before attending CNS orientation
2. Attend CNS orientation before working at a school site.
3. Dress in the approved WCPSS uniform, with hair net and approved shoes.
4. Arrive on time to start work at the designated time and remain on the job until dismissed by the Manager or
his/her Designee.
5. Provide a timesheet for the CNS Manager or his/her Designee to sign approving the hours worked.
6. Responsibilities include assisting with food preparation, maintaining sanitation standards, following approved
food service procedures, assisting with cleaning tasks, and supporting cafeteria operations.
Acknowledged and Agree: Initial: _______________________
Qualified Temporary Staffing Employees working in a central office clerical assignment must:
1. Be approved by WCPSS before reporting to the Central Office assignment.
2. Dress in a business casual manner.
3. Arrive on time to start work at the designated time and remain on the job until dismissed by the Manager or
his/her Designee.
4. Responsibilities include data entry, filing, clerical assistance, recordkeeping, and general office support.
Acknowledged and Agree: Initial: _______________________
Qualified Temporary Staffing Employees working in a central office/warehouse/technology support assignment must:
1) Central Office Assignment
a) Be approved by WCPSS before reporting to the Central Office assignment.
b) Arrive on time to start work at the designated time and remain on the job until dismissed by the Manager or
his/her Designee.
c) Be able to lift a maximum of 35 lbs.
d) Be a passenger in a delivery box truck to assist with unloading of product in the schools. Therefore, also be
able to use a two-wheel hand truck to hand load cases of product.
Acknowledged and Agree: Initial: _______________________
2) Warehouse Support Assistant
a) Approved by WCPSS before reporting to the Warehouse assignment.
b) Dress in the slacks and polo shirt and approved work shoes.
c) Arrive on time to start work at the designated time and remain on the job until dismissed by the Manager or
his/her Designee.
d) Work is considered heavy physical work, requiring the exertion of up to 100 pounds of force occasionally or
50 pounds of force constantly to move objects.
e) Be a passenger in a delivery box truck to assist with unloading of product in the schools. Therefore, also be
able to use a two-wheel hand truck to hand load cases of product.
f) Responsibilities include assisting with loading and unloading deliveries, inventory support, and warehouse
operations. May utilize a hand truck or pallet jack.
Acknowledged and Agree: Initial: _______________________
3) Technology Support Assistant
a) Approved by WCPSS before reporting to the Central Office assignment.
b) Dress in a business casual manner
c) Arrive on time to start work at the designated time and remain on the job until dismissed by the Manager or
his/her Designee.
d) Must have own car and a valid NC driver's license for travel within Wake County and be able to lift and move
objects up to fifty pounds. Will include travel from school to school.
e) Responsibilities include providing technical and customer service support for the CNS Technology Office
through phone, remote access, and on-site visits. Duties involve documenting service calls, troubleshooting
and installing POS hardware, software, and printers. Additionally, assisting with device deployment, imaging,
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RFP #251-27-105
and configuring computers, asset tagging, inventory tracking, and other technology support tasks as directed
by CNS technology staff; must follow all WCPSS technology security and confidentiality policies.
Acknowledged and Agree: Initial: _______________________
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RFP #251-27-105
FEDERAL UNIFORM GUIDANCE
This procurement complies with federal regulations including 2 CFR Part 200 and Child Nutrition Program requirements.
Vendors must comply with Equal Employment Opportunity, Debarment and Suspension rules, Byrd Anti-Lobbying
Amendment, and record retention requirements.
The Contractor is notified that this project may be financed with federal funds. The Contractor shall ensure that all
subcontracts and other contracts for goods and services for a federally funded project have the mandated provisions of
this directive in their contracts. By submission of a proposal, Contractor agrees to comply with the following provisions.
Failure to comply with any and all provisions herein may be cause for the contracting agency to issue a cancellation notice
to a contractor.
REMEDIES FOR BREACH
When federal funds are expended by Wake County Board of Education (the School System), the School System reserves
all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of
breach of contract by either party.
TERMINATION FOR CAUSE AND FOR CONVENIENCE BY THE SCHOOL SYSTEM
When federal funds are expended by the School System, the School System reserves the right to immediately terminate
any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the
agreement by Contractor, in the event Contractor fails to: (1) meet schedules, deadlines, and/or delivery dates within
the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or
(3) otherwise perform in accordance with the contract and/or the procurement solicitation. The School System also
reserves the right to terminate the contract immediately, with written notice to Contractor, for convenience, if the
School System believes, in its sole discretion, that it is in the best interest of the School System to do so. The Contractor
will be compensated for work performed and accepted and goods accepted by the School System as of the termination
date if the contract is terminated for convenience of the School System. Any award under this procurement process is
not exclusive and the School System reserves the right to purchase goods and services from other vendors when it is in
the best interest of the School System.
EQUAL EMPLOYMENT OPPORTUNITY
Except as otherwise provided under 41 CFR Part 60, when funds will be expended by the School System on a contract
that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3, Contractor certifies it will
comply with the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246,
"Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive
Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor."
DAVIS-BACON ACT, AS AMENDED (40 U.S.C. 3141-3148)
During the term of an award for all contracts and subgrants for construction or repair, the Contractor certifies it will be
in compliance with all applicable Davis-Bacon Act provisions. In accordance with the statute, contractors must be
required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than
once a week. the School System will report all suspected or reported violations to the Federal awarding agency.
Contractor certifies it will comply with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work to give up any part of the compensation to which he or she is otherwise entitled. the School
System will report all suspected or reported violations to the Federal awarding agency.
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