Safety Shoe Program

Location:	North Carolina
Posted:	Apr 30, 2026
Due:	May 14, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	274-HR202603-SSP2
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-HR202603-SSP2
Project Title:	Safety Shoe Program
Description:	The City of Raleigh, North Carolina is seeking proposals for a Safety Shoe Program to provide safety shoes for city staff in the Human Resources Department, Safety Division (Group 1), Raleigh Water Department (Group 2), and Solid Waste Services (Group 3).
Opening Date:	5/14/2026 2:00 PM
Posted Date:	5/1/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-HR202603-SSP2	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-05-14T14:00:00.0000000	Posted Date * 2026-04-30T20:14:41.0000000Z	Primary Commodity Code Shoes
Mandatory Conference/Site Visit — —	Special Instructions Evan Sloan Manager – Enterprise Health, Safety & Workers’ Compensation Email: evan.sloan@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Nikolai Merza
Description The City of Raleigh, North Carolina is seeking proposals for a Safety Shoe Program to provide safety shoes for city staff in the Human Resources Department, Safety Division (Group 1), Raleigh Water Department (Group 2), and Solid Waste Services (Group 3).

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Request for Proposals # 274-HR202603-SSP2

Title: Safety Shoe Program

Issue Date: April 30, 2026

Due Date: May 14, 2026, no later than 2:00 PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Human Resources

Direct all inquiries concerning this RFP to:

Evan Sloan

Manager – Enterprise Health, Safety & Workers’

Compensation

Email: evan.sloan@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction...............................................................................................2

1.1 Purpose ..............................................................................................2

1.2 Background ........................................................................................2

1.3 RFP Timeline......................................................................................3

1.4 Pre-Proposal Conference ...................................................................3

1.5 Proposal Question ..............................................................................3

1.6 Proposal Submission Requirements & Contact Information ...............4

1.7 Business Engagement & Opportunities ..............................................5

1.8 Rights to Submitted Material ..............................................................5

1.9 Communications.................................................................................6

1.10 Lobbying .............................................................................................6

1.11 Conflicts of Interest.............................................................................6

1.12 Proposer Expenses ............................................................................7

1.13 Proposer Acceptance .........................................................................7

2. Proposals ..................................................................................................7

2.1 Request for Proposals Required Document Format ...........................8

2.2 RFP Documents ...............................................................................10

3. Proposal Evaluation ...............................................................................10

3.1 Proposal Evaluation Criteria (Stage 1) .............................................10

3.2 Interview/Demonstration (Stage 2) ...................................................11

3.3 Final Selection ..................................................................................11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ................12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services...................................................................................12

Appendix I – Proposal Cost Form....................................................................19

Appendix II – Proposer Questionnaire ............................................................20

Appendix III – Reference Questionnaire (Instructions)..................................22

Appendix III – Reference Questionnaire Form................................................23

Appendix IV – Sample Contract .......................................................................26

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with

which to contract for the following services:

The City of Raleigh, North Carolina is seeking proposals for a Safety Shoe

Program to provide safety shoes for city staff in the Human Resources

Department, Safety Division (Group 1), Raleigh Water Department (Group

2), and Solid Waste Services (Group 3).

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to

the North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Evan Sloan

Email Address

evan.sloan@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest

growing areas in the country. A great economy, top educational institutions, and

exceptional health care facilities are some of the characteristics that attract people

to the triangle area. The mild climate, diverse work force and proximity to Research

Triangle Park combine to make Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental

resources through best practice and cutting-edge conservation and stewardship,

land use, infrastructure and building technologies. The City welcomes growth and

diversity through policies and programs that will protect and enhance Raleigh’s

existing neighborhoods, natural amenities, history, and cultural and human

resources for future generations. The City leads to improve quality of life for

neighborhoods and standard of living for all citizens. The City works with universities,

colleges, citizens, and local partners to promote new technology, create new job

opportunities, and encourage local businesses and entrepreneurs. The City enlists

and prepares 21st Century staff with the skill sets to carry out the duties of the City

through transparent civic engagement and by providing the very best customer

service to our citizens.

The employees of Raleigh work on different surfaces and terrains and need foot

protection to protect their feet from the various hazards they encounter such as

heat, cold, wet, swamps, forests, culverts, and other surfaces in the city. The right

safety shoe will protect the foot and ankle with the support it needs with the goal of

preventing an injury.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this

solicitation. The City of Raleigh reserves the right to modify and/or adjust the

following schedule to meet the needs of the service. All times shown are Eastern

Time (EST):

RFP Process

Date and Time

RFP Date

April 30, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

Evaluation Meeting

(anticipated)

Selection Announced

(tentative)

None

May 5, 2026 by 5:00 P.M. EST

May 7, 2026

May 14, 2026 by 2:00 P.M. EST

Week of May 18, 2026

June 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit,

attendance by prospective proposers is strongly encouraged but is not mandatory.

Prospective Proposers are encouraged to submit written questions in advance.

Date, time, and location of pre-proposal conference is shown above in the RFP

Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City

not later than the date shown above in the RFP Timeline (Section 1.3) for the

submittal of written inquiries. The firm’s failure to request clarification and submit

questions by the date in the RFP Timeline above shall be considered to constitute

the firm’s acceptance of all City’s terms, conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any,

and shall be posted to North Carolina electronic Vendor Portal (eVP). No

information, instruction or advice provided orally or informally by any City personnel,

whether made in response to a question or otherwise in connection with this RFP,

shall be considered authoritative or binding. Proposers can only rely on written

material contained in an Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP

for any Addenda. It is the Proposers responsibility to ensure that all addenda

have been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email-

Subject: “274-HR202603-SSP2”) to the following individual – questions submitted

via telephone will not be answered:

Contact Name

Evan Sloan

Email Address

evan.sloan@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Evan Sloan

222 W. Hargett St.

Ste. 101 - Human Resources

Raleigh, NC 27601

RFP No. 274-HR202603-SSP2

DELIVERED BY OTHER DELIVERY

SERVICES:

City of Raleigh

ATTN: Evan Sloan

222 W. Hargett St.

Ste. 101 - Human Resources

Raleigh, NC 27601

RFP No. 274-HR202603-SSP2

Proposals must be enclosed in an envelope or package and clearly marked with the

name of the submitting company, the Safety Shoe Program 274-HR202603-SSP2.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and five (5) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) -uploaded into a USB Flash Drive. Both hard

copy(s) and electronic versions must be received by the City on or before the RFP

due date and time provided in RFP Timeline (Section 1.3). Proposals received after

the RFP due date and time will not be considered and will be returned unopened to

the return address on the submission envelope or package.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Safety Shoe Program

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