Environmental Review and Assessment Services for Proposed Amphitheater Site
| Location: | North Carolina |
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| Posted: | Apr 30, 2026 |
| Due: | May 22, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 509-TOW-2026-02 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 509-TOW-2026-02 |
| Project Title: | Environmental Review and Assessment Services for Proposed Amphitheater Site |
| Description: | The Town of Williamston is seeking a qualified firm to provide environmental review and assessment services for a federally funded community development project. The Town has received federal funds from the U.S. Housing and Urban Development (HUD) in Fiscal Year 2023 and plans to use these funds for various activities to support community development. The Town seeks an environmental review for the following activities: change in land use, property demolition, site clearance and improvements, and public infrastructure improvements. The Contractor will complete all environmental review work for each activity and collaborate with Town staff to submit environmental review records in the HUD Environmental Review Online System (HEROS). The Contractor will be responsible for preparing complete, accurate, and compliant environmental review records in accordance with NEPA, 24 CFR Part 58, and HUD guidance, and for collaborating with Town staff to facilitate HUD review and acceptance, recognizing that final approval authority rests with HUD and the Responsible Entity. |
| Opening Date: | 5/22/2026 2:00 PM |
| Posted Date: | 5/1/2026 |
| Status: | Open |
| Department: | TOWN OF WILLIAMSTON |
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Solicitation Number
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509-TOW-2026-02
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Department
TOWN OF WILLIAMSTON
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Status Reason
Open
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Opening Date
2026-05-22T14:00:00.0000000
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Posted Date
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2026-04-30T16:40:30.0000000Z
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Primary Commodity Code
Environmental impact assessment
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
SHAY BAGGETT
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Description
The Town of Williamston is seeking a qualified firm to provide environmental review and assessment services for a federally funded community development project. The Town has received federal funds from the U.S. Housing and Urban Development (HUD) in Fiscal Year 2023 and plans to use these funds for various activities to support community development. The Town seeks an environmental review for the following activities: change in land use, property demolition, site clearance and improvements, and public infrastructure improvements. The Contractor will complete all environmental review work for each activity and collaborate with Town staff to submit environmental review records in the HUD Environmental Review Online System (HEROS). The Contractor will be responsible for preparing complete, accurate, and compliant environmental review records in accordance with NEPA, 24 CFR Part 58, and HUD guidance, and for collaborating with Town staff to facilitate HUD review and acceptance, recognizing that final approval authority rests with HUD and the Responsible Entity.
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Attachment Preview
REQUEST FOR QUALIFICATIONS FOR ENVIRONMENTAL
REVIEW AND ASSESSMENT SERVICES
TOWN OF WILLIAMSTON
1 INTRODUCTION
1.1 Purpose
The Town of Williamston (TOW) is soliciting qualifications from one or more firm(s) with which to
contract for the following services:
The Town is seeking a qualified Contractor to provide environmental review and assessment
services for a federally funded community development project. A detailed scope of services is
provided in section 4 of this document.
1.2 Procurement Method. This Request for Qualifications (RFQ) is conducted using a qualifications-
based selection process consistent with the Brooks Act approach for professional services
(environmental and engineering services) permitted under 2 CFR 200.320. Fees, cost or price
information will not be requested, considered, or evaluated during the qualifications phase. Fee
negotiation will occur only with the highest-ranked firm following completion of the qualifications
evaluation. Following selection of the highest-ranked firm, the Town shall negotiate a fair and
reasonable fee consistent with 2 CFR §200.404 (Reasonable Costs) and §200.405 (Allocable Costs). If
the Town is unable to negotiate a satisfactory contract with the highest-ranked firm, negotiations
shall be terminated and the Town may proceed to negotiate with the next most qualified firm.
All questions related to this solicitation must be submitted in writing (via email) to the following
individual:
Contact Name
Shay Baggett
Email Address
sbaggett@townofwilliamston.com
1.3 Background
The Town of Williamston, a city located in Eastern North Carolina, is a town that is looking to
sustainably develop its community.
The Town is seeking a qualified Contractor to perform environmental review and assessment
services as required by the National Environmental Policy Act (NEPA) and Code of Federal
Regulations (24 CFR Part 58). The Town has received federal funds from the U.S. Housing and Urban
Development (HUD) in Fiscal Year 2023 and plans to use these funds for various activities to support
community development. The Town seeks an environmental review for the following activities:
change in land use, property demolition, site clearance and improvements, and public infrastructure
improvements. The Contractor will complete all environmental review work for each activity and
1
collaborate with Town staff to submit environmental review records in the HUD Environmental
Review Online System (HEROS). The Contractor will be responsible for preparing complete, accurate,
and compliant environmental review records in accordance with NEPA, 24 CFR Part 58, and HUD
guidance, and for collaborating with Town staff to facilitate HUD review and acceptance, recognizing
that final approval authority rests with HUD and the Responsible Entity.
The Contractor will perform the following levels of environmental reviews:
- Tiered Review of the site
- Environmental Assessment (EA) if needed
- Environmental Impact Statement (EIS) if needed
Completing the reviews will require the Contractor to complete assessments including, but not
limited to, noise, endangered species, and environmental justice assessments, and produce
appropriate mitigation recommendations.
The Contractor will perform the following levels of environmental site assessment to identify
existing and potential site contamination liabilities:
- Phase I ASTM Environmental Site Assessment
- Phase II ASTM Environmental Site Assessment
- Potential “non-scope” items such as radon, lead, asbestos, mold, and agricultural uses
1.4 Request for Qualifications (RFQ) Timeline
Provided below is a list of anticipated schedule of events related to this solicitation. The Town of
Williamston reserves the right to modify and/or adjust the following schedule to meet the needs of
the service. All times shown are Eastern Time (EST):
RFQ Process
RFQ Advertisement Date
Date and Time
April 30, 2026
Deadline for Written Questions
May 12, 2026 @ 5PM EST
Town Response to Questions (anticipated) May 15, 2026
Qualifications Due Date and Time
May 21, 2026 @ 5PM EST
Evaluation Meeting (anticipated)
May 22, 2026
Select Firm and Negotiate Contract
(Contract is subject to Board approval)
May 22, 2026
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1.5 Questions Regarding the RFQ
Requests for clarification and questions to this RFQ must be received by the Town not later than the
date shown above in the RFQ Timeline (Section 1.4) for the submittal of written inquires. The firm’s
failure to request clarification and submit questions by the date in the RFQ Timeline above shall be
considered to constitute the firm’s acceptance of all Town’s terms and conditions and requirements.
The Town shall issue addenda reflecting questions and answers to this RFQ, if any, and shall be
posted to North Carolina electronic Vendor Portal (eVP). No information, instruction or advice
provided orally or informally by any Town personnel, whether made in response to a question or
otherwise in connection with this RFQ, shall be considered authoritative or binding. Respondents
shall be entitled to rely only on written material contained in an Addendum to this RFQ.
It is important that all Respondents submitting to this RFQ periodically check eVP for any Addenda.
It is the Respondents responsibility to ensure that all addenda have been reviewed and, if required
signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to the following
individual:
Contact Name
Shay Baggett
Email Address
sbaggett@townofwilliamston.com
1.6 Qualifications Submission Requirements and Contact Information
Qualifications must follow the format as defined in Section 2 (QUALIFICATIONS), and be addressed
and submitted as follows:
DELIVERED BY US POSTAL SERVICE MAIL OR
OTHER DELIVERY SERVICES
Town of Williamston
ATTN: Jackie Escobar
P.O. Box 506
102 E Main Street
Williamston NC, 27892
RFQ TITLE: Environmental Review &
Assessment Services
If mailing a submission, please clearly mark the name of the submitting company and the RFQ Title.
Proposers must submit either of the following:
A. Three (3) signed originals delivered by U.S. Postal Service or other delivery service; or
B. Three (3) signed originals hand-delivered to the address listed above.
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Submission by either method shall satisfy the Town’s requirements.
Qualifications received after the RFQ due date and time will not be considered.
Firms must respond to the entire Request for Qualifications (RFQ). Any incomplete Statement of
Qualifications may be eliminated from competition at the discretion of the Town of Williamston.
The Town reserves the right to reject any or all proposals for any reason and to waive any
informality it deems in its best interest. Qualifications that arrive after the due date and time will
not be accepted or considered for any reason whatsoever. If the firm elects to mail in its response,
the firm must allow sufficient time to ensure the Town’s proper receipt of the package by the time
specified in the RFQ Timeline (Section 1.3). Regardless of the delivery method, it is the responsibility
of the firm to ensure that their proposal arrives at the designated location specified in this Section
by the due date and time specified in the RFQ Timeline (Section 1.3).
Cost Information Prohibition
Cost, fee, or pricing information shall not be submitted as part of the qualifications response and
will not be considered during evaluation. Inclusion of such information may result in the submission
being deemed non-responsive.
1.7 MWBE Participation Form
SMALL AND/OR MINORITY FIRMS ARE ENCOURAGED TO SUBMIT QUALIFICATIONS. The Town of
Williamston prohibits discrimination in any manner against any person based on actual or perceived
age, race, color, creed, national origin, sex, mental or physical disability, sexual orientation, gender
identity or expression, familial or marital status, religion, economic status, or veteran status. The
Town maintains an affirmative policy of fostering, promoting, and conducting business with women
and minority owned business enterprises.
Complete and submit the MWBE Participation Form with your proposal.
1.8 Rights to Submitted Material
All proposals and supporting materials, as well as correspondence relating to this RFQ, shall become
the property of the Town. The content of all submittals will be held confidential until the selection of
the firm is made. Submissions will be reviewed by the Evaluation Team, as well as other Town staff
and members of the general public who submit public record requests. Any proprietary data must
be clearly marked. In submitting, each Prospective Firm agrees that the Town may reveal any trade
secret materials contained in such response to all Town staff and Town officials involved in the
selection process and to any outside consultant or other third party who serves on the Evaluation
Team or who is hired by the Town to assist in the selection process. The Town reserves the right to
retain all qualifications submitted and to use any ideas in a statement regardless of whether that
firm is selected. Submission of qualifications indicates acceptance by the firm of the conditions
contained in this Request for Qualifications. Proposals marked entirely as “confidential”,
“proprietary”, or “trade secret” will be considered non-responsive and will be removed from the
evaluation process.
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1.9 Lobbying
By responding to this solicitation, the firm certifies that is has not and will not pay any person or firm
to influence or attempt to influence an officer or employee of the Town or the State of North
Carolina, or any elected official in connection with obtaining a contract as a result of this RFQ.
1.10 Conflicts of Interest
Town of Williamston contracts are controlled by the following conflict of interest provisions.
A. Federal procurement standards (2 CFR 200.318 (c)(1))
The recipient or subrecipient must maintain written standards of conduct covering conflicts
of interest and governing the actions of its employees engaged in the selection, award, and
administration of contracts. No employee, officer, agent, or board member with a real or
apparent conflict of interest may participate in the selection, award, or administration of a
contract supported by the Federal award. A conflict of interest includes when the employee,
officer, agent, or board member, any member of their immediate family, their partner, or an
organization that employs or is about to employ any of the parties indicated herein, has a
financial or other interest in or a tangible personal benefit from an entity considered for a
contract. An employee, officer, agent, and board member of the recipient or subrecipient
may neither solicit nor accept gratuities, favors, or anything of monetary value from
contractors.
B. North Carolina General Statute § 14-234(a):
(1) No public officer or employee who is involved in making or administering a contract on
behalf of a public agency may derive a direct benefit from the contract except as
provided in this section, or as otherwise allowed by law. (2) A public officer or employee
who will derive a direct benefit from a contract with the public agency he or she serves,
but who is not involved in making or administering the contract, shall not attempt to
influence any other person who is involved in making or administering the contract. (3)
No public officer or employee may solicit or receive any gift, favor, reward, service, or
promise of reward, including a promise of future employment, in exchange for
recommending, influencing, or attempting to influence the award of a contract by the
public agency he or she serves.
C. Town of Williamston’s Conflict of Interest Policy
Duty to Disclose: “Each Covered Individual expected to be or actually involved in the
selection, award, or administration of a Contract or Subaward has an ongoing duty to
disclose… real or apparent conflicts of interest arising…”
Determining Whether a Conflict of Interest Exists: If, after completing the Compliance
Checklist, the COI Point of Contact identifies a potential real or apparent conflict of interest
relating to the proposed contrtact or subaward, the COI Point of Contact shall disclose such
finding in writing to each member of the Governing board.
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