Incident Command and Control Simulation Training System

Location:	North Carolina
Posted:	Apr 30, 2026
Due:	May 15, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	U - Education and Training Services
Solicitation No:	81-04302026
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

BRUNSWICK COMMUNITY COLLEGE

Refer ALL inquiries regarding this IFB/RFQ to:

Ashley Malkemus

malkemusa@brunswickcc.edu

(910)755-8569

See page 2 for submission instructions.

INVITATION FOR BIDS OR REQUEST FOR

QUOTE NO. 81-04302026

Offers will be publicly opened:

Friday, May 15th, 2026 11am Eastern Standard Time

Issue Date: April 30, 2026

Commodity Number: 462010

Description: Incident Command and Control

Simulation Training System

Using Agency: Brunswick Community College

Requisition No.: N/A

OFFER AND ACCEPTANCE

The State seeks offers for the goods and/or related services described in this solicitation. The State’s acceptance

of any offer must be demonstrated by execution of the acceptance found below and any subsequent Request

for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows:

In cases of conflict between documents comprising the contract, the order of precedence shall be (1) Best and

Final Offers, if any, (2) special terms and conditions specific to this IFB/RFQ, (3) specifications, (4) Department

of Information Technology Terms and Conditions of this IFB/RFQ, and (5) the agreed portions of the awarded

Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has been made

for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all Services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted

competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for sixty (60), days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB/RFQ are accepted, an authorized representative of Brunswick Community College

shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Brunswick Community College).

IFB/RFQ Number: 81-04302026

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3

2.0 GENERAL INFORMATION .................................................................................................................... 3

2.1. VENDOR QUESTIONS .......................................................................................................................... 3

2.2. ADDENDA .............................................................................................................................................. 3

2.3. OFFER SUBMITTAL...............................................................................................................................3

2.4. BASIS FOR REJECTION........................................................................................................................ 4

2.5. LATE OFFERS ....................................................................................................................................... 4

2.6. NON-RESPONSIVE OFFERS ................................................................................................................ 4

2.7. NOTICE TO VENDORS..........................................................................................................................5

2.8. E-PROCUREMENT SOLICITATION....................................................................................................... 5

2.9. DISTRIBUTORS AND RESELLERS ....................................................................................................... 5

2.10. POSSESSION AND REVIEW ............................................................................................................... 5

2.11. BEST AND FINAL OFFERS (BAFO) .................................................................................................... 5

2.12. AWARD ................................................................................................................................................ 5

3.0 SPECIFICATIONS ................................................................................................................................. 6

3.1. VENDOR STANDARD AGREEMENT(S)................................................................................................ 6

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT ....................... 6

3.3. E-VERIFY .............................................................................................................................................. 8

3.4. DESCRIPTIVE LITERATURE ................................................................................................................ 8

3.5 SECURITY SPECIFICATIONS .......................................................................................................... 8

3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS ......................................................................... 9

3.7. PRODUCT RECALL ............................................................................................................................ 11

3.8. WARRANTY ......................................................................................................................................... 11

3.9. DELIVERY ............................................................................................................................................ 11

3.10 SPECIFICATIONS ............................................................................................................................... 12

4.0 FURNISH AND DELIVER .................................................................................................................... 13

5.0 ADDITIONAL INFORMATION.............................................................................................................. 13

5.1. HISTORICALLY UNDERUTILIZED BUSINESSES ............................................................................... 13

5.2. RECYCLED CONTENT ........................................................................................................................ 14

5.3. ENERGY STAR PRODUCTS ............................................................................................................... 14

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ....................... 14

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS .............................. 17

Page 2 of 29

Version October 9, 2025

IFB/RFQ Number: 81-04302026

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this Invitation for Bid / Request for Quote is to obtain pricing for and procure a turnkey,

incident command and control simulation training system for multi-discipline public safety training for

Brunswick Community College. Simulator must include, at minimum, an instructor station with mouse

and keyboard, trainee’s hand-controller/joypad, theatre system with ceiling mount projector, screen, and

surround sound as well as installation and training. Goods and Services will be provided in accordance

to the terms and conditions of this IFB/RFQ.

2.0 GENERAL INFORMATION

2.1. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the

contact person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with

anyone other than the contact person listed on Page One of this Solicitation may be grounds for

rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until Wednesday, May 6th 2026 at 5

pm Eastern Time. They must be submitted to the contact person listed on Page One of this

Solicitation via email. Please enter “Questions Solicitation 81-04302026” as the subject for the

message. Questions should be submitted in the following format:

REFERENCE

RFP Section,

Page Number

VENDOR QUESTION

2.2. ADDENDA

The State may issue addenda if Vendor questions are permitted as described above, or if additional

terms, specifications, or other changes are necessary for this procurement. It is important that all

Vendors bidding on this IFB/RFQ periodically check the NC eVP for any and all Addenda that may

be issued prior to the offer opening date. All addenda shall become an Addendum to this IFB/RFQ.

2.3. OFFER SUBMITTAL

Due Date: Friday, May 15th, 2026

Time:11am Eastern Standard Time

IMPORTANT NOTE: Vendor shall bear the risk for late submission due to unintended or

unanticipated delay—whether submitted electronically, delivered by hand, U.S. Postal Service,

courier or other delivery service. Vendor must include all the pages of this solicitation in their

response. It is the Vendor’s sole responsibility to ensure its offer has been delivered to this Office

by the specified time and date of opening. Any proposal delivered after the proposal deadline will be

rejected.

Offer Submission Details:

All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP).

Additional information can be found at the eVP updates for Vendors link:

https://eprocurement.nc.gov/news-events/evp-updates-vendors.

Page 3 of 29

Version October 9, 2025

IFB/RFQ Number: 81-04302026

Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to

reject a Vendor’s bid(s). Vendors are strongly encouraged to allow sufficient time to upload bids.

Critical updated information may be included in Addenda to this IFB. It is important that all Vendors

responding on this IFB periodically check the State’s eVP website for any Addenda that may be

issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all

information in this IFB and all Addenda thereto.

Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response to this

RFP shall NOT be accepted.

a) All File names should start with the vendor’s name first, in order to easily determine all the files to

be included as part of the vendor’s response. For example, files should be named as follows:

Vendor Name-your file name.

b) File contents SHALL NOT be password protected, the file formats must be in .PDF, .jpeg, or png

format, and shall be capable of being copied to other sources.

c) If the vendor’s proposal contains any confidential information (as defined in Attachment B,

Paragraph #18), then the vendor must provide one (1) signed, original electronic offer and one (1)

redacted electronic copy.

2.4. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or

in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;

non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)

in specifications or indications that revision would be advantageous to the State; cancellation or

other changes in the intended project, or other determination that the proposed requirement is no

longer needed; limitation or lack of available funds; circumstances that prevent determination of the

best offer; or any other determination that rejection would be in the best interest of the State. Vendor

contact regarding this IFB/RFQ with anyone other than Ashley Malkemus may be grounds for

rejection of said Vendor’s offer.

2.5. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from

further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by

the designated time. Late offers will not be opened and may be returned to the Vendor at the

expense of the Vendor or destroyed if requested.

2.6. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further

consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

• “This document and all associated documents are non-binding and shall be used for discussion

purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed

by authorized representatives of both parties”, or

• A statement of similar intent.

Page 4 of 29

Version October 9, 2025

IFB/RFQ Number: 81-04302026

2.7. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and

conditions not previously agreed to by the State and submitted with an Offeror’s response.

This applies to any language appearing in or attached to the document as part of the Offeror’s

response. By execution and delivery of this Invitation for Bids / Request for Quote and

response(s), the Offeror agrees that any additional terms and conditions, whether submitted

purposely or inadvertently, shall have no force or effect.

2.8. E-PROCUREMENT SOLICITATION

This is an E-Procurement solicitation. See Paragraph #47 of the attached Department of

Information Technology Terms and Conditions.

2.9. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,

and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment

Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be

approved by the State prior to placement of any orders. Any contract established will be subject to

this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s

competitive bidding process.

The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale

or license to the Agency, and that the proprietary and intellectual property rights to the Third Party

Items are owned by parties other than the Reseller (“Third Parties”). The Agency further

acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights

and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide

the Agency with copies of all documentation and warranties for the Third-Party Items which are

provided to the Reseller. The Reseller shall assign all applicable third-party warranties for

Deliverables to the Agency.

2.10. POSSESSION AND REVIEW

During the evaluation period and prior to award, possession of the bids and accompanying

information is limited to personnel of the issuing agency, and to the committee responsible for

participating in the evaluation. Vendors who attempt to gain this privileged information, or to

influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules

and their offer will not be further evaluated or considered.

After award of contract the complete bid file will be available to any interested persons with the

exception of trade secrets, test information or similar proprietary information as provided by statute

and rule. Any proprietary or confidential information, which conforms to exclusions from public

records as provided by N.C.G.S. §132-1.2 must be clearly marked as such in the offer when

submitted.

2.11. BEST AND FINAL OFFERS (BAFO)

The State may establish a competitive range based upon evaluations of offers, and request BAFOs

from the Vendor(s) within this range; e.g. “Finalist Vendor(s)”. If negotiations or subsequent offers

are solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when

requested shall disqualify the non-responsive Vendor from further consideration. The State will

evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors’

respective offers to determine the final rankings.

2.12. AWARD

It is the general intent to award this contract to one Vendor. As provided by statute, award will be

based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in

Page 5 of 29

Version October 9, 2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	81-04302026
Project Title:	Incident Command and Control Simulation Training System
Description:	The purpose of this Invitation for Bid / Request for Quote is to obtain pricing for and procure a turnkey, incident command and control simulation training system for multi-discipline public safety training for Brunswick Community College. Simulator must include, at minimum, an instructor station with mouse and keyboard, trainee’s hand-controller/joypad, theatre system with ceiling mount projector, screen, and surround sound as well as installation and training.
Opening Date:	5/15/2026 11:00 AM
Posted Date:	4/30/2026
Status:	Open
Department:	BRUNSWICK COMMUNITY COLLEGE


Solicitation Number * 81-04302026	Department BRUNSWICK COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-05-15T11:00:00.0000000	Posted Date * 2026-04-30T14:41:27.0000000Z	Primary Commodity Code Public safety training equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Ashley Malkemus
Description The purpose of this Invitation for Bid / Request for Quote is to obtain pricing for and procure a turnkey, incident command and control simulation training system for multi-discipline public safety training for Brunswick Community College. Simulator must include, at minimum, an instructor station with mouse and keyboard, trainee’s hand-controller/joypad, theatre system with ceiling mount projector, screen, and surround sound as well as installation and training.

Incident Command and Control Simulation Training System

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See also