Maintenance of Traffic and Pedestrian Signals

Location:	Connecticut
Posted:	Sep 2, 2026
Due:	Oct 6, 2026
Agency:	City of Middletown
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	2026-022
Publication URL:	To access bid details, please log in.

Bid Number:	2026-022
Bid Title:	Maintenance of Traffic and Pedestrian Signals
Category:	Term Bids/One Time Purchases
Status:	Open

Description:

CITY OF MIDDLETOWN

INVITATION TO BID

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT, 06457 will be received until Tuesday, October 6, 2026 at 11:00 am for the following:

BID #2026-022

SERVICE CONTRACT FOR MAINTENANCE OF

TRAFFIC AND PEDESTRIAN SIGNALS

POLICE DEPARTMENT

Plans and Specifications will not be available for pick up, they will be available and can only be obtained from our website at www.middletownct.gov .

Bids will be publicly opened via WebEx and a meeting invite will be posted to our website for anyone who wishes to join.

All bid submittals shall be received on the designated forms provided in a sealed envelope using the return label provided and marked as designated in the Information for Bidders. It is the responsibility of the bidder to plan accordingly that bids are received by the set date and time. Bids received “late” or faxed will not be considered.

The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the right to reject any or all bids or any part thereof. Bids, and amendments to bids received after the time set for the bid opening will not be considered. All bids must be completely filled out when submitted. No bid may be withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's written consent. Withdrawal of any bid must be submitted in writing to the City of Middletown.

All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown.

Dated: 09/02/2026

Middletown, Connecticut

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

Publication Date/Time:

9/2/2026 8:30 AM

Closing Date/Time:

Open Until Contracted

Attachment Preview

CITY OF MIDDLETOWN

PURCHASING OFFICE ROOM 112

MUNICIPAL BUILDING

245 DEKOVEN DRIVE

MIDDLETOWN, CT 06457

(860) 638-4895

CONTRACT DOCUMENTS

BID #2026-022

MAINTENANCE OF TRAFFIC AND PEDESTRIAN SIGNALS

POLICE DEPARTMENT

Middletown, Connecticut

BID OPENING: Tuesday, October 6, 2026 at 11:00 am

DONNA L. FORMATO, CPPB, NIGP-CPP

SUPERVISOR OF PURCHASES

CARL R. ERLACHER

DIRECTOR OF FINANCE AND REVENUE SERVICES

The contract documents for the contract entitled:

BID #2026-022 SERVICE CONTRACT FOR MAINTENANCE OF TRAFFIC AND PEDESTRIAN SIGNALS--POLICE

DEPARTMENT

Page

Invitation to Bid

Information for Bidders

4-7

Bid Attachments

Section 78-9 (K) Bid Preference for Local Vendors

8-13

Affidavit of Local Vendor

General Specifications

Technical Specifications

15-20

Traffic Light and Pedestrian Signal Inventory

21-22

Check List

Bid Proposal Page

24-28

Bidders Reference Sheet, Employee and Supplier List

29-31

Non-Collusive Bid Statement

Worker’s Compensation Conformance Form

Insurance Requirements

Return Bid Label

Hereinafter referred to as the Contract Documents

CITY OF MIDDLETOWN

INVITATION TO BID

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,

245 DeKoven Drive, Middletown, CT, 06457 will be received until Tuesday, October 6, 2026 at 11:00 am for the

following:

BID #2026-022

SERVICE CONTRACT FOR MAINTENANCE OF

TRAFFIC AND PEDESTRIAN SIGNALS

POLICE DEPARTMENT

 Plans and Specifications will not be available for pick up, they will be available and can only be

obtained from our website at www.middletownct.gov.

 Bids will be publicly opened via WebEx and a meeting invite will be posted to our website for anyone

who wishes to join.

 All bid submittals shall be received on the designated forms provided in a sealed envelope using the

return label provided and marked as designated in the Information for Bidders. It is the responsibility

of the bidder to plan accordingly that bids are received by the set date and time. Bids received “late”

or faxed will not be considered.

The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the

right to reject any or all bids or any part thereof. Bids, and amendments to bids received after the time set for

the bid opening will not be considered. All bids must be completely filled out when submitted. No bid may be

withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's

written consent. Withdrawal of any bid must be submitted in writing to the City of Middletown.

All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory

provisions set forth in the Affirmative Action Plan of the City of Middletown.

Dated: 09/02/2026

Middletown, Connecticut

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

INFORMATION FOR BIDDERS

1. Date and Place for Opening Proposals - Pursuant

to the "Invitation to Bidders", sealed proposals for

performing the work will be received by the

Purchasing Department at the time and place set

forth therein with the award to be made as soon as

practicable.

All bids received by the time set for receipt will be

opened by the Supervisor of Purchases and read

publicly at the exact time set for receipt irrespective

of any irregularities therein. Bidders and or their

representative and any interested public may be

present.

2. Printed Form for Proposals - All proposals must

be made upon the blank proposal form as attached

hereto; should give price both in words and figures;

must be signed and acknowledged by the bidder

where indicated on the proposal form; submitted

sealed in an envelope using the Bid Return Label

provided.

3. Omissions and Discrepancies - Should a bidder

find discrepancies or omissions from the Contract

Documents or should he doubt their meaning, he

should immediately notify the Supervisor of

Purchases who may send written instructions to all

bidders. Bidder must type or use black pen at all

times.

4. Acceptance or Rejection of Proposals - The City

reserves the right to accept or reject any or all

proposals. Without limiting the generality of the

foregoing, any proposal which omits a bid on any

one or more items on the price sheet may be

rejected; any proposal containing modifications or

changes to the price sheet may be rejected; any

proposal in which unit prices are omitted or in which

unit prices are obviously unbalanced may be

rejected.

5. Acceptance of Proposals and the Effect - Within

thirty (30) calendar days after the opening of the

bids, the City will act upon them. The acceptance of

a proposal will be either a notice of award, in

writing, or an acceptance letter from the Supervisor

of Purchases, and no other act shall constitute the

acceptance of a proposal.

The acceptance of a proposal shall bind the

successful bidder to execute the contract within the

time and manner as set forth within these contract

documents making him responsible and liable for

failure to execute as prescribed.

6. Time for Executing Contract and Damages for

Failure to Execute - Any bidder whose proposal shall

be accepted will be required to execute the contract

within ten (10) days, including Saturdays and

Sundays, of the date of mailing of a notice, stating

that the award has been made to him or his firm.

Failure or neglect to do so shall constitute a breach

of contract for which the City may cancel the notice

of award, award the bid to someone else, or rebid

the entire project as well as sue for damages.

Damages for such a breach of contract will include

but not be limited to the loss of any awarding of

work to him and other items whose accurate

amount will be difficult or impossible to compute,

and all other damages recoverable at law and in

equity.

7. Determination of Lowest Responsible

Bidder/Award - Except where the Owner exercises

the right herein to reject any or all proposals, the

contract will be awarded by the owner to the

"Lowest Responsible Bidder", as determined under

the factors to be considered under section 78-9

(f)(2), as amended, of the Middletown Code of

Ordinances.

It is the intent of the City to award the contract on a

per category basis to the lowest responsible

bidder(s) submitting the lowest total cost per

category, providing that sufficient funds are

available to award the contract(s). The City of

Middletown shall reserve the right to make

multiple awards based upon the lowest unit price

per item / per category and/or based on what is in

the best interest of the City.

Additionally, in determining whether a bidder

qualifies as the lowest responsible bidder, the City

shall also review other subjective factors, such as

the bidder’s skill, ability and integrity to perform the

work as specified, the bidders professional

references (if required), the bidders reputation,

information discovered during the interview

process (if applicable) and whether the City in its

sole discretion determines that awarding the bid to

the bidder will be in the best interests of the

City. The City shall award the contract to the lowest

responsible bidder using the guidelines set forth

herein, or shall reject all bids.

8. Contract Term - The contract term shall be for a

period of three (3) years to commence on or after

November 1, 2026 and terminate October 31,

2029.

Authorization to renew the contract for each

successive contract period shall be based upon an

evaluation of the bidder's performance for the prior

period as determined by the Police Chief or his/her

designee.

9. Prices - In the event of discrepancy between the

prices quoted in the proposal in words and those in

figures, the words shall control. The prices are to

include the furnishing all labor, equipment,

materials, mileage to and from repair sites and

incidentals necessary to comply with the City's

requirements.

questions is 12:00 PM, Thursday, September 24,

2026 (EST). If the question involves the equality or

use of products or methods, it must be

accompanied by drawings, specifications or other

data in sufficient detail to enable the Supervisor of

Purchases to determine the equality or suitability of

the product or method. In general, the Supervisor

of Purchases will neither approve nor disapprove

particular products prior to the opening of the bids;

such products will be considered when offered by

the bidder for incorporation into the work.

The Purchasing Supervisor will arrange as Addenda,

which shall become a part of the contract, all

questions received as above provided and the

decision regarding each. The Purchasing Supervisor

will post said addenda to the City website at

www.middletownct.gov. Non-receipt of said

Addenda shall not excuse compliance with said

addenda. It is the bidder’s responsibility to

determine whether any addenda have been issued

and if so whether he/she has received a copy of

each. Nothing in this section shall prohibit the

Purchasing Supervisor from posting Addenda to

extend the deadline for the receipt of bids at any

time and for any reason.

Addenda’s will not be mailed. It is the

responsibility of each bidder to visit our website

at www.middletownct.gov to view additional

information and/or acknowledge any addenda’s

issued prior to submitting a bid.

10. Interpretations and Addenda - No oral

interpretations shall be made to any bidder as to the

meaning of any of the Contract Documents or to be

effective to modify any of the provisions of the

Contract Documents.

Every request for an interpretation shall be made in

writing, addressed and forwarded to the Supervisor

of Purchases, Municipal Building, 245 DeKoven

Drive, Middletown, Connecticut, 06457. Questions

may be sent via facsimile to (860) 638-1995 or

emailed at purchase@middletownct.gov

To receive consideration, such questions shall be

submitted in writing. Deadline for submission of

No alleged "verbal interpretation" shall be held

valid. Any addenda issued during the bidding period

shall supersede previous information.

11. Termination of Agreement - If Vendor fails to

fulfill its obligations under this Agreement, violates

any of the covenants, agreements, or stipulations of

this Agreement, or if the City deems that the

Vendor’s conduct could have a negative effect on

the reputation of the City, the City shall have the

right, in its sole discretion, to terminate this

Agreement immediately. The City also shall have

the right, in its sole discretion, to terminate this

contract without cause by giving thirty (30) days

written notice to Vendor of such termination

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Maintenance of Traffic and Pedestrian Signals

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See also