H945--Testing, Inspection & Certification Service - Base ($0.00) [605] | POP 02/01/2026-01/31/2027

Active

Contract Opportunity

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Description:
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025),
VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025)
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Dec 2022).
This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program.

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is This is mandatory and the sole method for submitting invoices and accomplished through the Tungsten Network located at:
http://www.fsc.va.gov/einvoice.asp.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541380 Testing Laboratories, with a small business size standard of $19.0 Million (per SBA). The FSC/PSC is H945 Quality Control, Testing, and Inspection: Plumbing, Heating, and Waste Disposal Equipment.

The VA Loma Linda Healthcare System (VALLHCS), Station 605, located at 11201 Benton Street, Loma Linda, CA 92357, is seeking to purchase qualified contractor services to provide Inspection and Certification of Fume Hoods, Ventilators, Biological Safety Cabinets, and Isolators in accordance with the attached Statement of Objectives (SOO) and applicable regulatory standards.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
1001
Bi-Annual Inspection/Certification & Testing
Two cycles/year for 59 units each cycle, including travel, accreditation, hazmat handling, reporting, and labeling.
118
EA
________
1002
Monthly Viable Surface & Air Sampling
10 locations × 12 months, including travel, accreditation, hazmat handling, and reporting.
120
EA
________
1003
Over-and-Above Repairs Labor
Annual contingency.
200
HR (NTE)
________
1004
Over-and-Above Repairs Materials/Parts
Annual contingency ceiling.
1
LOT (NTE)
________
1001
Bi-Annual Inspection/Certification & Testing
Two cycles/year for 59 units each cycle, including travel, accreditation, hazmat handling, reporting, and labeling.
118
EA
________
1002
Monthly Viable Surface & Air Sampling
10 suites × 12 months, including travel, accreditation, hazmat handling, and reporting.
120
EA
________
STATEMENT OF OBJECTIVES (SOO)
TITLE:

VA Loma Linda Healthcare System s (VALLHCS) Inspection & Certification of Fume Hoods, Ventilators, Biological Safety Cabinets, and Isolators.

BACKGROUND INFORMATION:

VA LOMA LINDA HEALTHCARE CENTER provides high quality care while ensuring the safety of its staff, patients, and visitors. A critical component of this commitment involves ensuring that all fume hoods, ventilators, biological safety cabinets, and isolators within the VA facilities are functioning optimally and meet applicable regulatory standards. Regular inspection and certification of this equipment are essential for supporting clinical, research, and pharmaceutical operations while protecting personnel and the environment from hazardous materials.

PARTS and EQUIPMENT LIST:

The contractor shall provide semi-annual inspections, certifications and testing on the equipment listed below:

Location
Manufacturer
Model
Serial Number
Item Number
2C05
Labconco
36209-04
020119684E
26754
2C05
Laboratory Equipment Company (LEC)
H7-48
H7-48H
40092
2C07
LEC
H7-48G
H7-48G
Unknown
2C07
Labconco
36209-00
247536
40138
2C22
Fisher Scientific
FB-PCR2
1591080398158
41427
2C24
LEC
H7-48D
H7-48D
40096
2C22
LEC
H7-48E
H7-48E
40094
2C25
LEC
H7-48C
H7-48C
40095
2C26
LEC
H7-48B
H7-48B
40097
2C27
Labconco
Premier
160729357B
Unknown
2C28
Labconco
Premier
160729358B
Unknown
2C29
Labconco
3440000
70976549
39977
2C30
Labconco
Premier
160729356B
Unknown
3C28
LEC
H7-48S
H7-48S
40112
3C27
LEC
H7-48R
H7-48R
40111
4C22B
Labconco
H7-48CC
H7-48CC
40122
4C22B
ThermoFisher Scientific
1284
18565-370
45031
4C22B
Labconco
36209-08
257688
16334
4C25
LEC
H7-48AA
H7-48AA
40124
4C02
LEC
H7-48V
H7-48V
Unknown
4C02
Labconco
36209-00
214517
9615
4C03
LEC
H7-48U
H7-48U
40118
4C04
LEC
H7-48Y
H7-48Y
Unknown
4C04
Labconco
3620904
010916879E
45029
4C05
LEC
H7-48W
H7-48W
Unknown
4C05
AirClean Systems, Inc
AC648LFUVC
42337
44237
4C06
LEC
H7-48X
H7-48X
40121
4C06
Fisher Scientific
PCR
-
Unknown
1B25
Mopec
ME400
ME400L09002
45782
4C07
LEC
H7-48Z
H7-48Z
6946
4C07
Labconco
3440000
70976500
39976
1B28
BMC
6315-08
1DLA-26
45027
4C07
Labconco
3440809
080891842B
45030
1B49
LEC
H3-72
143-72
45022
4C07
Labconco
36209-01
192918
8742
1B28C
NuAire, Inc
LabGard NU-629
12697011108
43090
1B51A
BMC
6315-08
1LLB-38
45018
1B51A
BMC
6315-08
1LLB-28
45019
1B51H
BMC
6315-08
1LLC-2
45020
1B50A
BMC
6315-08
1LLB-15
45017
1B50
BMC
6315-08
1LLB-9
45016
1B50
BMC
6315-08
1LLA-21
45015
1B30
NuAire, Inc
LabGard NU-629
126966111008
43091
1B21
NuAire, Inc
LabGard NU-629
126965111008
43092
1B22
NuAire, Inc
LabGard NU-629
126971111008
43090
1B22
NuAire, Inc
LabGard NU-629
126967111008
43093
1B23
NuAire, Inc
NU-612-SPEC
80565103002
45023
1B22
NuAire, Inc
LabGard NU-602-400
11674091301
40299
1B25
Labconco
36209-04
990906254
28319
2C-125
Germfree Laboratories, Inc
LFGI-6USP
6S-15-LGU-16441
67087 (Pharmacy - Bldg. 31 Cancer CTR)
2C-125
Germfree Laboratories, Inc
LFGI-6USP
6S-15-LGU-16440
67088 (Pharmacy - Bldg. 31 Cancer CTR)
1C-27
Baker Co
EdgeGard HF EGB6252
67642
40255 (Pharmacy - Main)
1C-27
Baker Co
EdgeGard HF EGB6252
67643
40168 (Pharmacy - Main)
1C-27
Germfree Laboratories, Inc
LFGI-6USP
6S-15-LGU-13405
41505 (Pharmacy - Main)
1C-27
Germfree Laboratories, Inc
LFGI-4USP
4S-15-LGU-13340
41506 (Pharmacy - Main)
IV-Trailer
Germfree Laboratories, Inc (Hazardous)
BBF-3SSRX
3S-15-BR-16215
(Pharmacy)
IV-Trailer
Germfree Laboratories, Inc (Hazardous)
BBF-3SSRX
3S-15-BR-16216
(Pharmacy)
IV-Trailer
Germfree Laboratories, Inc (Non-Hazardous)
Vertical Laminar BVBI-3SSRX
3S-15-BVBI-16217
(Pharmacy)
IV-Trailer
Germfree Laboratories, Inc (Non-Hazardous)
Vertical Laminar BVBI-3SSRX
3S-15-BVBI-16218
(Pharmacy)

OBJECTIVES:

The objective of this contract is to engage a certified contractor with proven expertise to provide monthly, bi-annual inspections, certification, testing and maintenance services for all fume hoods, ventilators, biological safety cabinets, Viable Particle Surface and Air Sampling and Analysis for medium risk facilities and isolators within (VALLHS) facilities.

The contractor will ensure all equipment meets or exceeds current regulatory and safety standards, including but not limited to those set by the National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and United States Pharmacopeia (USP)

SCOPE:

The Contractor shall provide all parts labor, transportation, equipment, supervision, and certified personnel to perform on-site bi-annual and monthly inspections and certifications of Government-Owned Fume Hoods, Ventilation Devices, Biological Safety Cabinets (BSC), Laminar Flow Devices, Isolators, Biosafety Hazard Hoods, Sterile Workbenches, Radiation, Safety Hoods, Buffer, Ante Spaces, and Pharmacy Clean Rooms (see section 6.1).

The Contractors shall be responsible for perform Hazmat disposal and testing including airflow, HEPA filter leakage, static pressure, site assessment, environmental conditions, smoke pattern, and particle counting.

Contractor shall perform the following testing:

Bi-annual

Down flow velocity
Inflow Velocity
Airflow Smoke Pattern Test
HEPA Filter leakage
Static Pressure Reading (unit & Duct)
Site Assessment
Environmental conditions for temperature, humidity, and pressure
Smoke test Pattern.
Airborne non-viable particle counting

The viable surface contamination survey was performed as per Reference 1 (USP 797-2022 Pharmaceutical Compounding Sterile Preparations), and Reference 2 (CETA-CAG-009-2020 Viable Environmental Monitoring for Sterile Compounding Facilities).

The contractor shall provide monthly inspections, certifications and testing on the equipment listed below:

Monthly

Viable Particle Surface and Air Sampling and Analysis for medium risk facilities
Contractor shall provide a Field Service Report (FSR) via email to the contracting officer Representative (COR within ten (10) days of completed service. Contractor shall provide the fallowing information:

Type of equipment (i.e. Fume Hood)
Manufacture
Model Number
Class (i.e. AII)
Serial Number
VA Equipment Entry (EE) number
Building and Room the equipment is located in.
Test date.
Pass or Fail
Date of next inspection

Compliance Matrix
Task
Standard/Guideline
Frequency
Inspect & certify fume hoods, BSCs, isolators
NSF/ANSI 49, USP , USP
Bi-annual
Viable particle sampling & analysis
USP , CETA CAG-009
Monthly
Airflow & HEPA filter testing
ISO 14644, IEST-RP-CC002
Bi-annual
Environmental monitoring
USP , ISO Class 5,7,8
Bi-annual
Personnel accreditation
NSF Biohazard Certifier Program
Continuous

The contractor shall revalidate the data if any equipment is added or removed.

The contractor shall affix label to each unit that passes certification. The contractor shall affix labels on the day the inspection was passed or the certification date. The contractor shall provide label that includes:

Company Name
Mailing Address
Telephone Number
Certificate Name (Certificate of Environmental Compliance to CAL or OSHA and NFS standard NO.49)
Equipment Manufacturer
Equipment Name
Inspection Date
Date of Next Inspection
Signature of Inspector
Full Printed Name of Inspector
Status: Certified
Unit ID Number from contract

The contractor shall affix label to each unit that fails certification. The contractor shall affix labels on the day of the failed inspection or certification. The contractor shall provide label that includes:

Company Name
Mailing Address
Telephone number.
Equipment manufacture
Equipment Name
Inspection Date
Signature of inspector
Full printed name of inspector
Status: Failed
Unit ID number from contract

Company Name
Mailing Address
Telephone Number
Equipment Manufacturer
Equipment Name
Inspection Date
Signature of Inspector
Full Printed Name of Inspector
Status: Failed
Unit ID Number from contract

Contractor shall submit a written statement of repairs needed (to be referred to as Failed Inspection Report), including an itemized listing of parts deemed necessary to certify the unit. This must be submitted to the COR prior to leaving the facility on the day of attempted certification. This information must be written in detail so that the COR may pass it to a Repair Contractor (if selected to be different from the Certification Contractor) thus enabling this other contractor to bring all materials and parts needed at the time of service to effect repairs rendering the unit certifiable.

If a hood is deemed non-repairable, not meeting industry standards, and failing the test requirements, the Contractor shall provide the COR with the Failed Inspection Report outlining specific non-repairable/replaceable parts that prevents certification on the same day of the inspection. The Contractor shall notify the COR verbally and through a written report of any equipment not being repaired to the COR prior to leaving the Government premises.

Emergency line item - Over and above repairs.

Over and Above Repairs - For the emergency services, repairs and maintenance that are over and above the SOW, if quote pricing is within the COR s Government Purchase Card (GPC) threshold, COR will authorize payment. For emergencies over the COR s GPC threshold, only the Contracting Officer (CO) is authorized to approve contract modifications. Additional services shall be approved by the Contracting Officer prior to the contractor initiating any work. The contractor shall provide an on schedule- quote to both the CO and COR for review and consideration. Additional funding will be provided by the facility as needed for payment.

TRAINING

The contractor personnel performing inspection and certification services shall be fully accredited and certified to conduct tests, evaluations and certifications of the equipment assigned.

The contractor personnel shall have validated certification of Accreditation from National Sanitation Foundation (NSF) International: Biohazard Cabinet Field certifier Accreditation Program. The certificate of accreditation shall specify the initial and expiration dates, and this certification shall be verifiable on the NSF website and shall be provided to the COR ten (10) days following award.

The contractor shall be required to update accredited contractor personnel certifications throughout the life of the contract as changes occur to staff. New employee credentials of accreditation for equipment on contract and training certificates must be submitted and approved by the COR prior to the employee commencing any work on this contract.

INSPECTIONS

The contractor shall perform inspections bi-annually. Inspections, certifications, and testing are to be completed within the first fifteen (15) working days of each scheduled service.

Inspections shall be mutually agreed upon by the COR and contractor thirty (30) days prior to the inspection.

The contractor is responsible for complying with the inspection schedules.

PERIOD OF PERFORMANCE:

30 days from performance start date.

Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday. During Pacific Standard Time periods listed below:

Daytime hours: 6:00 AM to 4:00 PM
Evening hours: 4:00 PM to 6:00 AM

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

PLACE OF PERFORMANCE:

VA Loma Linda Healthcare System
Station 605
11201 Benton St.
Loma Linda, CA 92357

LICENSING REQUIREMENTS:

Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.
ANSI certification of accreditation
ISO/IEC 17025:2017 calibration and testing

SPECIFIC REQUIREMENTS:

Contractor shall schedule start date with POC or designee five (5) business days in advance.

The contractor shall provide bi-annual or monthly inspection, Certifications, and testing on the equipment listed.

Contactor personnel shall have valid Loma Linda PIV badges before starting work.

Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS HVAC Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS HVAC Supervisor that energy sources will be restored and require verification.

Contractor s supervisor or lead technician are to check in with VALLHCS HVAC Supervisor, or in their absence, with Graphics Control prior to work each day.
Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here, to include the following:

Standard / Regulation
Description
Latest Edition / Status
Official Source
OSHA 29 CFR
Occupational Safety and Health Standards
Current
https://www.osha.gov
NFPA 99
Health Care Facilities Code
2024 Edition
https://www.nfpa.org
California Code of Regulations, Title 8
CAL/OSHA Safety Standards
Current
https://www.dir.ca.gov/title8/
NSF/ANSI 49
Biosafety Cabinetry Standard
2022 Edition
https://www.nsf.org
CDC/NIH BMBL
Biosafety in Microbiological and Biomedical Laboratories
6th Edition (2020)
https://www.cdc.gov/labs/BMBL.html
NIH Guidelines
Research Involving Recombinant DNA Molecules
April 2019 Revision
https://osp.od.nih.gov/biotechnology/nih-guidelines/
ASHP Guidelines
Handling Hazardous Drugs in Healthcare Settings
2018 Edition
https://www.ashp.org
FDA
Drug and Device Regulations
Current
https://www.fda.gov
Joint Commission
Accreditation Standards for Healthcare
Current
https://www.jointcommission.org
CAL/OSHA 5154
Ventilation Requirements for Laboratory-Type Hood Operations
Current
https://www.dir.ca.gov/title8/5154.html
ISO 14644
Cleanrooms and Controlled Environments
Latest Edition
https://www.iso.org
ISO 17025
Testing and Calibration Laboratories
Latest Edition
https://www.iso.org
ISO Class 5, 7, 8
Cleanroom Classification
Defined in ISO 14644-1
https://www.iso.org
CAG-003 & CAG-009
CETA Application Guides for Controlled Environments
Current
https://www.cetainternational.org
IEST-RP-CC002
Cleanroom Recommended Practices
Current
https://www.iest.org
USP 797
Sterile Compounding
2023 Revision
https://www.usp.org
USP 800
Hazardous Drugs Handling
Current
https://www.usp.org
USP 1116
Microbial Contamination Risk
Current
https://www.usp.org

Key Performance Indicators (KPI)
Measurement Criteria
Target
Timely Completion of Inspections
Percentage of inspections completed within 15 working days of scheduled date
>= 95%
Certification Accuracy
Number of units correctly certified without rework
100%
Compliance with Standards
Adherence to OSHA, NFPA, USP, ISO, NSF requirements
100%
Reporting Timeliness
Field Service Reports submitted within 10 days of service
>= 95%
Labeling Compliance
Correct certification labels affixed on all inspected units
100%
Personnel Accreditation
All technicians maintain valid NSF accreditation
100%

AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract.

Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service.

The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO.

All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract.

The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):

No Government equipment will be used by the Vendor.

RECOGNIZED HOLIDAYS:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :
Holiday
Actual Date
Observed Date
Notes
New Year s Day
Thursday, January 1
Thursday, January 1
Standard holiday.
Martin Luther King Jr. Day
Monday, January 19
Monday, January 19
Observed on the third Monday in January.
President s Day
Monday, February 16
Monday, February 16
Observed on the third Monday in February.
Memorial Day
Monday, May 25
Monday, May 25
Observed on the last Monday in May.
Juneteenth Independence Day
Friday, June 19
Friday, June 19
Fixed date holiday.
Independence Day
Saturday, July 4
Friday, July 3
Falls on Saturday; observed on Friday, July 3.
Labor Day
Monday, September 7
Monday, September 7
Observed on the first Monday in September.
Columbus Day
Monday, October 12
Monday, October 12
Observed on the second Monday in October.
Veterans Day
Wednesday, November 11
Wednesday, November 11
Fixed date holiday.
Thanksgiving Day
Thursday, November 26
Thursday, November 26
Observed on the fourth Thursday in November.
Christmas Day
Friday, December 25
Friday, December 25
Fixed date holiday.

Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA, always provided identification (I.D.) badges above the waist while on the VA grounds. Contractors shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referring to Government property.

SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor.
Possession of weapons is prohibited.

SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service.

The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO.

Contractor shall maintain a written record of all complaints, both written and oral, showing the identity of the individual, the nature of the complaint, and contractor s response.

Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

Point of Contact:

The contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.
All time shall be approved in advance by the Representative (COR). Allow 5-days for approval of any alternate working hours needed.

Contractor Point of Contact:

The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have authority to act for Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.

The Contractor shall provide the name and telephone number of the person designated as Point of Contact and Alternate on the space below:

Point of Contact: Name, Title, Email Address, & Telephone Number.

Alternate Point of Contact: Name, Title, Email Address, & Telephone Number.

The purchase order period of performance is 02/01/2026 01/31/2027

Place of Performance/Place of Delivery
Address: Department of Veterans Affairs VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC) 11201 Benton Street Loma Linda, CA
Postal Code: 92357-1000
Country: UNITED STATES

The following solicitation provisions and clauses apply to this acquisition:

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

1. FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)
2. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)
3. FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)
4. FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)
5. FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)
6. FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025)
7. FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications. (DEVIATION NOV 2025)
8. VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
9. FAR 52.217-5, Evaluation of Options. (JULY 1990) (DEVIATION NOV 2025)
The following contract clauses apply to this acquisition:
· FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025)
· FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998)
· FAR 52.203-6, ALT I. Restrictions on Subcontractor Sales to the Government. (NOV 2021)
· FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)
· FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)
· FAR 52.204-9, Personal Identity Verification of Contractor Personnel. (JAN 2011)
· FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025)
· FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)
· FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)
· FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025)
· FAR 52.219-6, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (NOV 2020) (DEVIATION NOV 2025)
· FAR 52.219-8, Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025)
· FAR 52.219-14, Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025)
· FAR 52.219-33, Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025)
· FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)
· FAR 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025)
· FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)
· FAR 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)
· FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)
· FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)
· FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)
· FAR 52.222-54, Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025)
· FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)
· FAR 52.223-23, Sustainable Products. (MAY 2024) (DEVIATION NOV 2025)
· FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)
· FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)
· FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)
· FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)
· FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)
· FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)
· VAAR 852.203-70, Commercial Advertising (MAY 2018)
· VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020)
· VAAR 852.219-73, VA Small Business Subcontracting Plan Minimum Requirements (JAN 2023) (DEVIATION)
· VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)
· VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)
· VAAR 852.239-74, Security Controls Compliance Testing (FEB 2023)
· VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
All quoters shall submit the following: All information required by FAR 52.212-1(a) Submission of Offers.

(End of provision and/or clauses)

All quoters shall submit the following:

FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025)

Quotes must include:

Solicitation number
Offeror name, address, phone number
UEI and EFT indicator
Information necessary to evaluate factors in Section Evaluation
Completed representations and certifications (other than those in SAM)
Statement of agreement with terms and conditions (see above)

Quotes must remain valid for 60 calendar days.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Basis for Award:

The Government will perform a side-by-side comparative evaluation of quotes to determine which quote represents the best value considering the above factors. The Government may award to other than the lowest-priced offeror if determined to be in the best interest of the Government.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

Award will be made to the vendor whose quotation provides the best value to the Government based on a comparative evaluation of the following factors:

Price
The total evaluated price for all line items.
Technical Capability
The extent to which the quoted services meet the requirements of the Statement of Work (SOW), including:

Certifications (e.g., NSF/ANSI 49 for Biological Safety Cabinets).
Demonstrated ability to inspect and certify fume hoods, ventilators, isolators, and biological safety cabinets in accordance with applicable standards.
Past Performance
Relevant experience performing similar services for government or commercial clients.
Offerors should provide at least two references with contact information.
Delivery Schedule
Ability to complete all inspections and certifications within the required period of performance (02/01/2026 01/31/2027).

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Dec 2022); Addendum to FAR 52.212-4:

The following VA-specific clauses apply and are incorporated by reference:
VAAR 852.232-72 Electronic Submission of Payment Requests
VAAR 852.237-70 Contractor Responsibilities
VAAR 852.246-71 Inspection
VAAR 852.203-70 Commercial Advertising

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Final submission of your response shall be received not later than 01/30/2026, 10:00 AM PST and shall be forwarded in writing via e-mail, subject line should include, RESPONSE TO RFQ 36C26226Q0300, to the Point of Contact listed below only:

maria.asher@va.gov

Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOO, as this is highly scientific and regulated. Submissions not meeting all requirements of the SOO will be considered ineligible for award.

Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted.

Point of Contact
Maria C. Asher, NCO 22, TCF Intern, Contract Specialist, maria.asher@va.gov

Attachments/Links