C-17 Publications

Location:	Federal
Posted:	Sep 2, 2026
Due:	Sep 21, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Publication URL:	To access bid details, please log in.

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Program 1575-S

Specifications by RLW

Reviewed by llp

Page 1 of 27

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

C-17 Publications

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Air Force, Warner Robins, GA

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending

October 31, 2027, plus up to 4 optional 12-month extension period(s) that may be added in accordance with the

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on September 21, 2026 at the

U.S. Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov

one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a

separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids (SECTION 4. – SCHEDULE OF PRICES) to bids@gpo.gov

for this solicitation. No other method of bid submission will be accepted at this time. The program number and

bid opening date must be specified in the subject line of the emailed bid submission. Bids received after 11:00

a.m. prevailing eastern time on the bid opening date specified above will not be considered for award.

BIDDERS PLEASE NOTE: Minor changes have been made scattered throughout. Bidders are cautioned to

familiarize themselves with all provisions of this contract before bidding.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid (SECTION 4. – SCHEDULE OF

PRICES) including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will

use the prevailing eastern time and the exact time that the email is received by GPO’s email server as

the official time stamp for bid receipt at the specified location.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Russ Woodmancy at (614) 488-4616, ext. 8 (No collect calls) or

e-mail at rwoodmancy@gpo.gov.

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1575-S (10/27)

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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

Each bidder’s attention is invited to the patent indemnification and Buy American Act provisions of GPO Contract

Terms (Publication 310.2 (Rev. 01-18)) since the successful bidder will be responsible for compliance with all

applicable patents/required licensing and the Buy American Act.

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-

standards-files-for-vendors/contractterms2018.pdf

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/qatap-rev-09-19.pdf.

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-

and-standards

SUBCONTRACTING: The predominant production functions are imaging, drilling, packing, and offload to the

distribution facility. Bidder who must subcontract any of the predominate production functions may be declared

non-responsible.

SECURITY: Print Orders placed on this contract, excluding DVD duplication, contain Controlled Unclassified

Information (CUI).

Proper control and handling must be maintained at all times to prevent any information or materials required to

produce the product ordered under these specifications from falling into unauthorized hands. Unless otherwise

indicated on the individual print order, all extra copies, materials, waste, etc. for each print order must be

destroyed within five workdays after completing distribution.

Orders placed on this contract contain technical data whose export is restricted by the DoD Authorization Act of

1984 (Title 10, U.S.C., Sec. 140c and Sec 1217) and the Arms Export Control Act (Title 22, U.S.C., Sec. 2751 et

seq.), or Executive Order 12470, or the Export Administration Act of 1979 as amended (Title 50, U.S.C., App.

2401 et seq.). Violation of these export-control laws is subject to severe criminal penalties. Dissemination of

these documents is controlled under DoD Directive 5230.254 and AFI61-204.

DoD Instruction 5230.24 provides guidelines for the proper marking, dissemination, and control of Controlled

Unclassified Information (CUI). PowerPoint overview link PowerPoint Presentation and Unclassified/Limited

Distribution documents shall be handled using the same standard as “Controlled Unclassified Information” (CUI)

material and will be destroyed by any method that will prevent disclosure of contents or reconstruction of the

documents. When local circumstances or experience indicates that this destruction method is not sufficiently

protective of unclassified limited information, local authorities may prescribe other methods but must give due

consideration to the additional expense balanced against the degree of sensitivity.

“Distribution Statements on Technical Documents,” August 23, 2012, as amended January 10, 2023, provides

security information and limited distribution statements that may be ordered on this contract. The majority of

orders that require printing on this contract will contain the Disclosure Notice and Distribution Statement D on

title page. EXHIBIT A, page 23 is a sample title page that will typically be ordered on this contract and DoD

Instruction 5230.24 Distribution link DOD INSTRUCTION 5230.24 DODI 5230.24 DISTRIBUTION

STATEMENTS ON DOD TECHNICAL INFORMATION. “Distribution Statement D. Distribution authorized

to the Department of Defense and U.S. DoD contractors only for administrative and operation use, [date of

determination]. Other requests for this document must be referred to AFLCMC/WLMC-TOMA, Robins AFB,

GA 31098-1607.” Each title page will describe the necessary security precautions to be taken with each order.

The Distribution Statement “date of determination” will vary from order to order based upon publication.

Before award, bidder may be required to provide a security plan for storage and handling of furnished material,

maintaining the distribution restrictions of material and the method of destruction for waste material.

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1575-S (10/27)

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QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The following list of standards (in order of precedence left to right) shall become the

Specified Standards.

P-7.

P-8.

P-10.

Attribute

Type Quality and Uniformity

Halftone Match (Single and Double Impression)

Process Color Match

Specified Standard

Electronic Media/ Average Type Dimension

Electronic Media

Average Type Dimension style/theme font point sizes to be consistent throughout the finished product

Prior to award, contractor may be required to provide information related to specific equipment that will be used

for production.

All delivered DVD duplicates must conform to the physical specifications as defined by the DVD Forum.

Additionally, all delivered DVD duplicates must meet or exceed the error-detection and correction specifications

as defined by DVD Forum. All delivered DVD duplicates must be free of Error Correcting Code (ECC) errors.

DVD: For quality and defect testing, GPO will use four tests: Test #1- Visual Test, Test #2 – Data Reading and

Content Playing, Test #3 – Surface Scan Test, and Test #4 – Transfer Rate Test (TRT). For a description of these

test go to the following link http://www.digitalfaq.com/guides/media/dvd-tests.htm

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the

term of this contract (TERM OF CONTRACT) for a period of 12 months by written notice to the contractor not

later than 30 days before the contract expires. If the Government exercises this option, the extended contract shall

be considered to include this clause, except, the total duration of the contract may not exceed five years (October

31, 2031) as a result of, and including, any extension(s) added under this clause. Further extension may be

negotiated under the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” for authorized

pricing adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO

and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be

eligible for adjustment during the second and any succeeding performance period(s). For each performance

period after the first, a percentage figure will be calculated as described below and that figure will be the

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from Date of Award, through October 31, 2027, and the second and any succeeding

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1575-S (10/27)

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period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending July 31, 2026,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be

the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

PAPER PRICE ADJUSTMENT. Paper prices charged under this contract will be adjusted in accordance with

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for all paper will apply to all paper required under this contract.

2. The applicable index figures for the month of October 2026 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)

exceeding 5% by comparing the base index to the index for that month which is two months prior to the

month being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance

with the following formula:

???? − ???????????????? ????????????????

???????????????? ???????????????? × 100 = ____%

where X = the index for that month which is two months prior to the month being considered for

adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid price(s) for line items “III.

STOCK/PAPER” in the Schedule of Prices and will be effective on the first day of any month for

which prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under

any law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change

in cost to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price

adjustment clause.

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1575-S (10/27)

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PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of

responsibility by the Government. Failure to provide the requested information in the time specified by the

Government may result in the Contracting Officer not having adequate information to reach an affirmative

determination of responsibility.

POST-AWARD TELEPHONE CONFERENCE: Telephone conference between contractor and the

Government (Air Force and GPO) is required, unless waived by the Government. The purpose of the conference

will be to discuss the requirements of the contract, as indicated in these specifications.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be

assigned, and a Purchase Order issued to the contractor to cover work performed. The Purchase Order will be

supplemented by an individual “Print Order” for each job placed with the contractor. The Print Order, when

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the

Government. Orders may be issued under the contract from Date of Award, through October 31, 2027, plus for

such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to the terms

and conditions of the contract. The contract shall control in the event of conflict with any Print Order. A Print

Order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only and

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s

requirements for the items set forth herein do not result in orders in the amounts or quantities described as

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.