Traffic Signal Construction Services
| Location: | Virginia |
|---|---|
| Posted: | Sep 2, 2026 |
| Due: | Oct 14, 2026 |
| Agency: | City of Suffolk |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 27039-AG |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
27039-AG
|
| Bid Title: |
Traffic Signal Construction Services
|
| Category: | Purchasing Bid Board Posting |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BID
City of Suffolk
IFB#27039-AG
September 2, 2026
Purchasing Division
442 W. Washington Street, Room 1086
Suffolk, VA 23434
Phone: (757) 514-7520 Fax: (757) 514-7524
https://www.suffolkva.us/Bids.aspx?CatID=17
Traffic Signal Construction Services
SCOPE OF WORK: – The intent of this Invitation for Bid (IFB) is to enter into an agreement with
a qualified contractor to provide traffic signal construction services for the Department of Public
Works Traffic Engineering Division. Services shall be provided on an as needed basis.
Bid Due: 3:00 p.m., October 14, 2026
Contract Officer: ________Amy Gardner________________
Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us
The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All
questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The
respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City
regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.
Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning
bid must be in writing and received five (5) business days prior to the bid opening.
Sealed bids subject to the conditions and instructions contained herein, will be received at the
office of the Purchasing Agent listed above, until the time and date shown above (local prevailing
time), for furnishing the items or services described in the bid.
Company Name:
Address:
City / State / Zip:
Telephone:
FAX No.:
E-mail:
Print Name:
Title:
Signature:
Date:
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In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the
signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the
opening, to furnish any or all of the items and/or services upon which prices are quoted, at the
price set opposite each item, to be delivered at the time and place specified herein. The above
signature certifies the bidder has read, understands, and agrees to all terms, conditions, and
requirements of this bid, and is authorized to contract on behalf of firm named above.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
BID OPENING
Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public
opening will be held October 14, 2026, at 3:00 PM (local prevailing time), in Suffolk City Hall,
Room 1086, located at 442 W. Washington Street, Suffolk, VA 23434-5237.
SUBMITTALS
Bidder shall submit the entire IFB as their bid package.
Bids may be submitted through EVA.
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INVITATION FOR BID
Table of Contents
Traffic Signal Construction Services
SECTION/TITLE
PURPOSE .......................................................................................................................... - 4 -
COMPETITION INTENDED................................................................................................ - 4 -
CONTRACT PERIOD ......................................................................................................... - 4 -
PAYMENT AND PERFORMANCE BONDS ........................................................................ - 4 -
SCOPE OF WORK ............................................................................................................. - 5 -
ADDITIONAL INSTRUCTIONS........................................................................................... - 9 -
CONTRACT TERMS AND CONDITIONS ......................................................................... - 15 -
BID FORM ........................................................................................................................ - 22 -
REFERENCES ................................................................................................................. - 25 -
TRAFFIC SIGNAL CONSTRUCTION UNIT PRICE LIST .................................................. - 27 -
ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 31 -
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 32 -
EXCEPTION PAGE .......................................................................................................... - 33 -
INSURANCE REQUIREMENTS ....................................................................................... - 34 -
SAMPLE PROJECT.......................................................................................................... - 36 -
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PURPOSE
The intent of this Invitation for Bid (IFB) is to enter into an agreement with one (1) qualified
contractor to furnish all labor, materials, equipment, supervision, and permits and fees required
to provide traffic signal construction services at various City of Suffolk intersections on an “as
needed basis” during the contract period for the Department of Public Works Traffic Engineering
Division. For items beginning with “install” in the TRAFFIC SIGNAL CONSTRUCTION UNIT
PRICE LIST (Page 27), the City will provide the equipment/materials required to perform the work;
otherwise, materials/equipment will be provided by the Contractor.
Typically, the City installs/modifies two (2) to three (3) new traffic signals per year with jobs ranging
from $5,000.00 to $250,000.00 per job; however, no amount, volume, or quantity of work is
guaranteed.
The City reserves the right to solicit additional competitive bids for projects exceeding
$100,000.00 if the solicitation is considered to be in the best interest of the City.
The project fees of any single project (for this contract) shall not exceed $250,000. The sum of
all projects performed in one contract term shall not exceed $1 million. Any unused amounts from
the first contract term shall not be carried forward to the succeeding term.
All work shall be in accordance with all specifications, terms, and conditions herein.
COMPETITION INTENDED
It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s
responsibility to advise the Purchasing Agent in writing if any language requirement, specification,
etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent not later than
five (5) business days prior to the date set for bids to close.
CONTRACT PERIOD
The contract shall begin November 1, 2026 and go through October 31, 2027.
The City reserves the option to renew this agreement for four (4) additional one-year periods
ending October 31, 2031. Unless notified in writing thirty (30) days prior to the expiration date,
the contract will automatically renew during these periods.
Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)
months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all
Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12-month
period) or 3%. The City does not guarantee approval of any rate increase. The City must be
notified of any rate increases during the contract period.
PAYMENT AND PERFORMANCE BONDS
When a construction project is awarded under this contract in excess of $100,000.00, the
following payment or performance bonds or security shall be delivered to the City and shall
become binding on the parties upon the execution of the contract. Should payment and
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performance bonds be required, the Contractor will be allowed to include the cost of the bonds in
the total project cost.
A. Performance Bond
A performance bond, satisfactory to the City, executed by a surety company authorized to do
business in Virginia or otherwise secured in a manner satisfactory to the City, for the faithful
performance of the contract in strict conformity with the plans, specifications and conditions
of the contract. The bond shall be in an amount equal to 100% of the price specified by each
project under the contract; and
B. Payment Bond
A payment bond, satisfactory to the City, executed by a surety company authorized to do
business in Virginia or otherwise secured in a manner satisfactory to the City, for the protection
of all persons supplying labor and material to the contractor or its subcontractors for the
performance of the work provided for in the contract. Labor and materials shall include public
utility services and reasonable rentals of equipment, but only for the periods when the
equipment rented is actually used at the site. The bond shall be in an amount equal to 100%
of the price specified in the contract.
A prime contractor shall not be precluded from requiring each subcontractor to furnish a
payment bond with surety thereon in an amount equal to 100% of the contract with such
subcontractor.
C. Alternative Forms of Security
If approved by the City, in lieu of a payment or performance bond, a bidder may furnish a
certified check or cash escrow in the face amount required for the bond. A bidder may furnish
a personal bond, or a property bond, or bank or savings institution’s letter of credit on certain
designated funds in the face amount required for the payment or performance bond. Approval
shall be granted only upon a determination that the alternative form of security proffered
affords protection to the City equivalent to a corporate surety bond.
SCOPE OF WORK
A. General Project Specifications
The Department of Public Works’ Traffic Engineering Division is requesting bids for traffic
signal and related equipment and installation services at various locations within the City of
Suffolk. The work shall be in conformance with the latest editions of Manual of Uniform Traffic
Control Devices (MUTCD), VDOT Road and Bridge Specifications, and VDOT Road and
Bridge Standards.
During the term of the resulting contract, the contractor shall provide the City with a separate
“not to exceed” quotation for each traffic signal or traffic signal modification project within two
(2) weeks of the City’s request.
All work shall be in a first-class workman-like manner acceptable to the City in all respects.
The City may reject all or any portion of work which is not in accordance with the approved
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.