Welding Supplies (1 Yr.) & Materials (1 st Q), B26-6001

Location:	New York
Posted:	May 1, 2026
Due:	May 14, 2026
Agency:	Oswego Boces
Type of Government:	State & Local
Category:	34 - Metalworking Machinery
Publication URL:	To access bid details, please log in.

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When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.

Please attach a completed W9 to your bid response.

Vendor:

Bid Contact:

Ordering Contact:

Address:

Ordering Address:

Phone #:

Fax #:

E-Mail:

Tax ID #:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4414 phone

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

Specification and Instructions for the Supply of

Welding Supplies and Materials

Bid Number: B26-6001

Bid Contract Dates:

August 1, 2026 to July 31, 2027

For Industrial Gases, Hard Goods, Filler Metal, and Safety Materials

August 1, 2026 to October 31, 2026

For Materials ONLY

Date of Bid Opening:

May 14, 2026 @1:30 p.m.

Cooperative CiTi Bid

To be purchased by:

CiTi (Center for Instruction, Technology & Innovation)

APW Central School District

Central Square Central School District

Mexico Academy & Central School District

Sandy Creek Central School District

Do not separate these sheets

Please submit all questions on the Question Form found in the bid packet and email to the attention of:

Holly Cheeley, Bid Specialist

CooperativeBids@CiTiboces.org

179 County Route 64

Mexico, NY 13114

(315) 963-4414 phone

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening date

and time to: CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

B26-6001 Welding Supplies & Materials

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

This is a Cooperative Bid involving the Center for Instruction,

Technology & Innovation (CiTi) and the following School Districts: APW

Central School District, Central Square Central School, Mexico Academy

and Central School, and Sandy Creek Central School.

This bid for Welding Supplies and Materials serves to furnish

participating School Districts with welding gases, hard goods, filler metal,

safety materials and materials.

Bidding Instructions and Special Conditions for the

Submission of Vendor Responses

1. Sealed bids or electronic bids for furnishing and delivery of items as

required and as set forth in these specifications prepared by CiTi are

sought at this time.

2. Copies of the specifications may be obtained by contacting Holly

Cheeley, Bid Specialist at the Business Office of the CiTi, 179 County

Route 64, Mexico, New York 13114, by calling (315) 963-4414 or

emailing CooperativeBids@CiTiboces.org

Bid opportunities and current bids are available electronically at

www.CiTiboces.org/cooperativepurchasing Bid specifications can also be

found online at BidNet Direct:

3. ALL questions with regard to this bid MUST be submitted in writing.

A form is included in this packet for this purpose. Responses will be

provided to all bidders in the form of an addendum.

4. Please email the bid questionnaire form that is attached as part of this

bid proposal to the attention of the Bid Specialist at:

CooperativeBids@CiTiBOCES.org.

5. No questions will be entertained by any other means. All questions

must be submitted at least 10 business days prior to the official bid

opening. Questions received after this time may not be addressed.

Accepting Sealed OR Electronic Bid

Submissions:

6. SEALED BIDS must be received via mail, postal or shipping carrier

at: CiTi, 179 County Route 64, Mexico, NY 13114 until, but not later

than 1:30 p.m. May 14, 2026. Sealed bid envelopes can also be hand-

delivered to CiTi’s Receiving Department (Green Steel Building across

the road from main CiTi campus in Mexico). CiTi’s Receiving

Department is open Monday – Friday 7:00 a.m. to 3:00 p.m.

7. ELECTRONIC BIDS must be submitted via BidNet Direct no later

than 1:30 p.m. May 14, 2026. This is the ONLY manner in which

electronic submissions will be accepted.

8. Emailed or faxed bid responses are not acceptable.

9. In the event that the CiTi Business Office is closed due to unforeseen

circumstances, the bid deadline will be extended to the next business

day when CiTi is open for business. The time of day will remain 1:30

p.m.

10. A public bid opening will take place on May 14, 2026, at 1:30 p.m.

11. All public bid openings hosted by CiTi are made available virtually via

the Zoom platform. Bidders and members of the public can join the

live bid opening virtually by sending an email request in advance of

the opening date and time to: CooperativeBids@CiTiboces.org.

Bidders and members of the public who wish to join the bid opening

in-person must follow all visitor policy guidelines when present on

CiTi property.

12. For Sealed Bid Submissions: Bidders must supply signed hard copies

of their completed bids in a sealed envelope marked with the name of

the bidder and the bid number on the front of the envelope to the

address listed in the manner specified within the Bid Documents. CiTi

also strongly encourages the submission of the bid pricing (in excel

format) on either a CD or flash drive along with the signed hard

copies of all the required bid documents. Please refer to the “Vendor

Response Sheet Instructions” for information on how to properly

fill out the forms.

13. For Electronic Bid Submissions: Bidders must supply a signed

photocopy of the bid forms and a completed vendor response sheet (in

excel format) via BidNet Direct. Please refer to the “Vendor

Response Sheet Instructions” for information on how to properly

fill out the forms.

14. All express envelopes must be clearly marked with the words “Sealed

Bid Enclosed” on the front of the outside envelope. This is important

in assuring that the bid is delivered properly. The sealed bid envelope

must be included in the express envelope.

15. The proposal as presented shall remain valid for a minimum period of

sixty days (60) from the date of bid opening.

16. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit price

will govern. Prices shall be extended in decimals, not fractions. Please

indicate the annual rental fee per cylinder on line item #60-025-110 of

the Bid Response Form.

17. In order to ascertain that bid items conform to the specifications,

vendors should provide CiTi with stock numbers for reference during

the analysis process. If CiTi is unable to verify that the item bid

conforms to the specifications through a catalog, website or cut sheets,

CiTi reserves the right to reject that item bid.

Bid Information, Instructions and Special Conditions, Page 1 of 3

B26-6001 Welding Supplies & Materials

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

18. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall be

considered as added to each specification, except in instances where

“ONLY” or “NO SUB” is stated. The CiTi reserves the right to request

samples of items where an equivalent is bid. It is the responsibility of

the bidder to notify the CiTi when such substitutions are

incorporated. Please note any substitutions on the bid form. Please

indicate your Catalog/Vendor Item Number in the space provided on

the electronic bid form. Vendors may be required to send catalogs to

the School Districts if requested.

19. A vendor’s website link to the vendor’s ‘up to date’ online catalog

may be accepted. The vendor’s catalog/item number must correlate

to the item being bid to verify conformity to the item specification. A

bid item will not be accepted if the vendor’s catalog/item number

does not provide or link to the item’s information as bid.

20. If the vendor is offering a product in which the manufacturer’s

packaging is not the same as the packaging requested in the bid

specifications, the bidder is required to adjust the number of packages

needed of their product to equal the actual total individual units

requested in the specifications.

21. It is the intent of the participating School Districts to purchase quality

supplies and equipment. Where a specified brand has been indicated

for any item, it is to mean “or equal to.” Where substitutes for specific

items are offered, which are claimed to be equivalent, the bidder must

furnish samples and information as to manufacturer, brand, and catalog

number. Failure to provide such information will indicate to the School

Districts that the EXACT specified item is being bid. Proposals to

furnish an item of manufacture other than that specified must be

accompanied by the name of the manufacturer, brand name, samples,

catalog number, cuts, prints, illustrations, and/or photographs showing

full details, supplemented with complete information as to how the

items differ from that specified. Items of similar performance which

may not meet each of the specifications stated herein may be

considered for the award.

22. If the vendor is offering a substitute item with the same packaging as

the items specified, the vendor shall provide the substitute information

as well as the packaging information. The bid software will not

recognize the vendor’s substitute offer if the packaging information

is not provided and will not evaluate the bidders pricing for that

item. Failure to provide packaging information with a substituted

item will result in the rejection of the bid item.

23. The bidder shall not change or provide the bid sheets in a different

format than the one provided. Any change in the electronic format will

prevent the CD or travel drive from being read by the bid evaluation

software and therefore will result in the rejection of the bidders’

submittal.

24. The following three (3) forms are included herein and form a part of

this bid proposal: 1. Bid Proposal Certifications (Non-Collusion

Bidding Certification and Conflict of Interest Certification). 2.

Exceptions or Limitations/Acknowledgement of Terms and

Conditions. 3. Iran Divestment Act Certificate of Compliance. Failure

to fully execute these three (3) statements will constitute grounds for

rejection of a bid submission.

25. The bidder shall state the discount that will be allowed in the School

Districts for prompt payment. In the absence of such a discount,

payment will be made approximately thirty days (30) after receipt of

materials and invoice.

26. All bids are to be on the basis of delivery prepaid to destination.

27. CiTi reserves the right to waive any informality on bids received.

28. CiTi reserves the right to reject any or all bids and to re-advertise.

Orders and Delivery

29. Each participating School District will prepare its own individual

Purchase Order for its respective share of the bid. Quantities listed on

the bid are from the school districts listed as active participants.

30. The participating School Districts intend to place a single bulk order

within ninety days (90) from the start of the Contract with the

exception for Industrial Gases, which will be ordered throughout the

year.

31. Delivery, except for Industrial Gases, is to be made to one location in

each School District. The Purchase Order shall designate the place of

delivery.

32. Pick-up and delivery are required weekly to CiTi (locations TBD on

Purchase Order).

33. During the time of construction, delivery location will be coordinated

with requester. Vendors must obey all site delivery instructions. If the

vendor is uncertain of delivery location, path of travel or has safety

concerns, vendor must stop and ask for assistance and clarification.

34. Invoices shall be presented to each School District for the quantities

ordered as per the Purchase Order.

35. Any applicable costs associated with orders, for example but not

limited to special handling fees or hazardous material charges, must be

indicated in bid submissions. Details as to the type of charge,

frequency of charge, and fixed rate of charge must be provided. If rate

is variable, detail must be given on what variable rate is based on. Any

fees or charges are considered in the analysis of the total cost of the

items bid.

36. Purchases made by the School Districts, because they are governmental

agencies, are not subject to any sales tax.

37. Delivery is to be made within 30 days ARO. Partial shipments will be

expected if the full shipment cannot be made within 30 days of a

purchase order being received. Payment for a partial shipment will be

made upon receipt of the invoice for the items delivered.

38. It is expected that any items bid with expiration dates will not expire

until after the conclusion of the bid contract. Any items received by the

districts that expire before the conclusion of the bid contract will be

returned to the vendor at the vendor’s expense and will be credited or

replaced at no additional cost to the school.

Bid Information, Instructions and Special Conditions, Page 2 of 3

B26-6001 Welding Supplies & Materials

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

39. A MATERIAL SAFETY DATA SHEET must accompany each bid

item delivered containing a Chemical Substance. Failure to include

these requisite data sheets will prohibit the processing of payment.

40. After receipt of an order, the vendor agrees to call the district within

three working days, concerning any out-of-stock items, or defect in the

purchase order. If a district is forced to purchase out of stock items or

items not meeting specifications from another vendor, the difference

must be paid by the original vendor.

41. During the scheduled delivery times, the vendor agrees to remove all

damaged cases that are visible and all products that are found damaged

upon opening, or products which do not meet specifications.

42. Pertinent information:

Damaged goods not removed by the vendor, as stated, will be regarded

as abandoned and the district shall have the right to dispose of them as

its own property. This condition addresses the following concerns:

a. Damaged cases discovered during and after delivery

b. Products that do not meet specifications

c. Storage of such items

d. Ownership of such items

43. In any of the situations mentioned, the vendor is required to pick up

damaged goods at the time of delivery and immediately issue credit.

Additionally, if the discrepancies are not noted until after receipt of the

goods, the vendor agrees to pick up the items on the next delivery. In

either event, if the vendor does not adhere to these terms, the district

gains title to the property and needs only to maintain a record of the

delivery date and the item codes to be entitled to credit.

Cylinder Specifications

44. To maintain inventory control on the school district campus, cylinders

must be traceable. This will allow the School District to properly

maintain physical control of the cylinders and track annual usage for

budgetary purposes. The cylinder tracing method should allow each

individual cylinder to be identified as well as tracked through the

delivery and return process. Bidding vendors must submit certification

that they maintain a computerized cylinder management program.

45. The bidding vendor must be able to generate reports including a

‘cylinders on site’ listing and monthly usage. Bidders must submit a

sample of each form with their bid packet.

Force Majeure

46. The successful bidder shall not be held responsible for any losses

resulting if the fulfillment of the terms of the contract shall be delayed

or prevented by wars, acts of public enemies, strikes, fires, acts of God,

or for any other acts not within control of the successful bidder and

which by the exercise of reasonable diligence he/she is unable to

prevent.

47. Products and quantities listed on the bid are CiTi’s best estimate based

on the projected instructional plan for CiTi and participating school

districts. If CiTi or the participating school districts’ instructional plans

change due to unforeseen and/or a force majeure event, the actual

quantities purchased might also change.

Award

48. Notice of Award shall be made to the successful bidder within sixty

days (60) from the date of bid opening. The award for this bid will take

place at the July 8, 2026, CiTi Board Meeting.

49. The bid will be awarded in the following manner.

50. SUBCATEGORY: Industrial Gases Industrial Gases will be

awarded on an aggregate basis by category. Bidders must bid at least

95% of the industrial gas items to be considered for the award. Please

note the Industrial Gases category also asks bidders to identify any

cylinder charges and/or rental fees. Bidders will not be disqualified if

their bid threshold is not 95% because they did not submit pricing for these

charges or fees.

SUBCATEGORY: Hard Goods

Hard Goods will be awarded on an aggregate basis by category. Bidder

must bid at least 95% of the items to be considered for the award.

SUBCATEGORY: Filler Metal

Filler Metal will be awarded on an aggregate basis by category. Bidder

must bid at least 95% of the items to be considered for the award.

SUBCATEGORY: Safety Materials

Safety Materials will be awarded on a line-by-line basis.

SUBCATEGORY: Materials

Materials will be awarded on an aggregate basis by category. Bidder

must bid at least 95% of the items to be considered for the award.

51. The CiTi/School District and the vendor will submit all complaints in

writing to the appropriate party(s) within four (4) days of occurrence of

any incident. The CiTi Cooperative Bidding Office will maintain a file

of all complaints that are submitted from both the CiTi/School District

and the vendor.

52. This will be an annual bid. The bid period will be from 08-01-2026 to

07-31-2027 for Industrial Gases, Hard Goods, Filler Metal and

Safety Materials AND 08-01-2026 to 10-31-2026 for Materials.

Term of Contract

53. Any contract resulting from the award of this bid shall be for a term of

twelve (12) months from the date of the award. CiTi reserves the right

to renew all or any part of this contract for up to a maximum of one

additional, (12) twelve-month periods but not less than (1) one-month

if agreeable by awardee(s) and by resolution of the CiTi Board of

Directors.

54. Failure to adhere to these instructions will constitute grounds for

rejection of the bid.

Bid Information, Instructions and Special Conditions, Page 3 of 3

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies, Equipment,

and Services)

All invitations to bid issued by the above

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements set

forth in these general conditions, and such

conditions shall form an integral part of each

purchase contract awarded by the Center for

Instruction, Technology & Innovation (CiTi).

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the district.

“Notice to Bidders” A formal statement,

which, when issued by CiTi, constitutes an

invitation to bid on the materials, supplies and

equipment described by the specifications

“Board” The Board of Cooperative Education

Services Board of Education.

“Bid” An offer to furnish materials, supplies,

and/or equipment in accordance with the

invitation to bid, the general conditions,

special instructions, and the specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful bidder

by the issuance of a purchase order, all

documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by the

successful bidder and CiTi representative.

“Successful Bidder” Any bidder to whom an

award is made by CiTi.

“Contractor” Any bidder to whom a contract

award is made by the Board of Cooperative

Education Services.

“Specifications” defined as the description of

materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

1. The date, time, and place of bid opening

will be given in the Notice to Bidders.

2. All bids must be submitted on bid forms, if

provided, and in accordance with the

instructions provided.

3. All bids received after the time stated in the

Notice to Bidders may not be considered and

will be returned unopened to the bidder. The

bidder assumes the risk of any delay in the

mail or in the handling of the mail by

employees of CiTi. Whether sent by mail or by

means of personal delivery, the bidder assumes

responsibility for having his/her bid deposited

on time at the place specified.

4. All information required by Notice to

Bidders, General Conditions, Specifications,

and Bid Offer, in connection with each item

against which a bid is submitted, must be

given to constitute a regular bid.

5. The Non-Collusive Bidding Certification

must be included with each bid as required by

General Municipal Law, Section 103-d.

6. The submission of a bid will be construed to

mean that the bidder is fully informed as to the

extent and character of the supplies, materials,

or equipment required and a representation

that the bidder can furnish the supplies,

materials, or equipment satisfactorily in

complete compliance with the specifications.

7. No alteration, erasure, or addition is to be

made in the typewritten, printed, or electronic

matter. Deviations from the specifications

must be set forth in space provided in bid for

this purpose.

8. Prices and the information required should

be typewritten for legibility. Illegible or vague

bids may be rejected. All signatures must be

written. Facsimile, printed, or typewritten

signatures are not acceptable.

9. Sales to school districts are not affected by

any fair-trade agreements. (General Business

Law, Sec. 369-a, Sub. 3)

10. No charge will be allowed for the Federal,

State or municipal sales and excise taxes since

the school districts and CiTi are exempt from

such taxes. The price bid shall be net and shall

not include the amount of any such tax.

General Conditions - Page 1 of 5

11. In all specifications, the words “or equal”

are understood after each article giving

manufacturer’s name or catalog reference, or

on any patented article. The decision of the

school district as to whether an alternate or

substitution is in fact “equal” shall be final. If

bidding on items other than those specified,

the bidder must provide in every instance the

trade designation of the article, manufacturer’s

name, and detailed specifications of the item

he proposes to furnish. Otherwise, the bid will

be construed as submitted on the identical item

as specified.

12. Bids for equipment must be on standard

new equipment, of the latest model, and in

current production, unless otherwise specified.

13. All regularly manufactured stock electrical

items must bear the label of the Underwriters’

Laboratories, Inc.

14. When bids are requested on a lump sum

basis, the bidder must bid on each item in the

lump sum group. A bidder desiring to bid “no

charge” on an item in a group must so indicate;

otherwise, bid for the group may be rejected.

15. All prices quoted must be “per unit” as

specified, e.g., do not quote “per case” when

“per dozen” is requested; otherwise bid may be

rejected.

16. Bidder must insert the price per unit and

the extensions against each item in his bid. In

the event of a discrepancy between the unit

price and the extension, the unit price will

govern. Prices shall be extended in decimals,

not fractions. In the case of electronic filing

via CD, diskette or travel drive of a bid

response form, the electronic data will take

precedence over any written or printed

material submitted with the bid packet.

17. Prices shall be net; including transportation

and delivery charges fully prepaid by the

successful bidder to destination indicated in

the instructions to bidders. If the prize is made

on any other basis, transportation charges must

be prepaid by the successful bidder and added

to the invoice as a separate item. In any case,

title shall not pass until items have been

delivered and accepted.

18. All sealed bid submissions must be in

sealed, plain, opaque envelopes may be used,

clearly marked “BID.” Also, the date and time

of the bid opening as indicated on the Notice

to Bidders must appear on the envelope. Bids

must not be attached to or enclosed in

packages containing bid samples. All

electronic bid submissions must be submitted

via BidNet Direct. Emailed, faxed or

telephoned quotations or amendments will not

be accepted at any time.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Welding Supplies (1 Yr.) & Materials (1 st Q), B26-6001

Attachment Preview

See also