Request for Qualification - 2026 Airshow Videography Services
| Location: | California |
|---|---|
| Posted: | Jan 21, 2026 |
| Due: | Feb 17, 2026 |
| Agency: | Coalinga city |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Qualification - 2026 Airshow Videography Services
|
| Category: | RFP/RFQ's Solicitations |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
FOR
WINGS OVER THE WESTSIDE AIRSHOW
VIDEOGRAPHY/PHOTOGRAPHY SERVICES
Prepared By:
Sean Brewer, City Manager
City of Coalinga
155 W. Durian
Coalinga CA 93210
Deadline for Submissions: February 17, 2026 at 5:00 p.m.
REQUEST FOR QUALIFICATIONS
INTRODUCTION AND PURPOSE:
The City of Coalinga (“City”) is requesting Statements of Qualifications (SOQs) from qualified
professional photographers and videographers and video production firms to provide videography and
post-production services for the Wings Over the Westside Airshow scheduled for October 3, 2026.
BACKGROUND AND SETTING:
Wings Over the Westside is the City of Coalinga’s signature aviation and community event, held at the
Coalinga Municipal Airport. The airshow features aerial performances, static aircraft displays, a classic
car show, vendors, sponsors, community activities, and family-friendly attractions.
Video content produced from this event will be used for:
• Public information and community engagement
• Economic development and tourism promotion
• Sponsorship recruitment and retention
• City website, social media, and digital marketing
• Archival documentation of the event
SCOPE OF SERVICES:
The selected videographer or firm shall provide professional videography and video production services,
which may include, but are not limited to, the following:
Event Videography
• Full-day video coverage of the Wings Over the Westside Airshow
• Capture of aerial performances, static displays, ground attractions, vendors, and sponsor
activations.
• Crowd, atmosphere, and community engagement footage
• Opening ceremonies, special announcements, and City or sponsor recognitions
Aerial / Drone Videography
• Drone footage of the event and airport (subject to FAA regulations and approvals)
• Coordination with City staff and airport operations regarding safety and access
Interviews & Storytelling
• On-camera interviews with performers, sponsors, City representatives, and attendees (as
approved)
• Behind-the-scenes and contextual footage to support storytelling
Post-Production & Deliverables
• Event highlight video suitable for public release
• Short-form video clips optimized for social media platforms
• A professionally produced promotional trailer for the 2027 Wings Over the Westside Airshow,
using footage captured from the 2026 event
• Basic color correction, audio balancing, licensed music, titles, and branding
• Trailer for subsequent event to promote the following year.
Archival & Raw Footage
• Delivery of raw video footage recorded during the event for City archival and future use
PROPOSALS:
At a minimum, SOQs should include:
Cover Letter
• Firm or individual name, contact information, and brief introduction
Experience and Qualifications
• Description of relevant videography and video production experience
• Experience with large events, festivals, airshows, or aviation-related projects (preferred)
Portfolio or Work Samples
• Links to digital samples of previous video work, including event highlights or promotional trailers
Proposed Approach
• General description of filming approach, crew size, equipment, and post-production capabilities
• Experience with FAA-compliant drone operations (if applicable)
Proposed Fee Structure
• General rate structure (hourly, daily, or project-based)
• Identification of any additional costs (editing, travel, drone services, etc.)
Availability
• Ability to support the October 3, 2026 event date, practice on October 2, 2026 and post-
production timeline. There will most likely be a night event at the local high school varsity
football game the night before the event which may require services.
References
• At least two professional references for similar work
SUBMITTAL REQUIREMENTS:
One (1) electronic copy (via email or flash drive) of the Statement of Qualifications must be received no
later than 5:00 p.m. on February 2, 2026. Late submittals will not be considered.
SOQs should be submitted to:
Sean Brewer, City Manager
sbrewer@coalinga.com
155 W. Durian Ave
Coalinga, CA 93210
EVALUATION:
Statements of Qualifications will be evaluated based on:
• Relevant experience and demonstrated qualifications
• Quality and suitability of work samples
• Experience with event or aviation-related videography
• Proposed approach and responsiveness
• Overall best value to the City
The City reserves the right to select and/or reject any and all SOQs submitted. It is the City’s intent to
negotiate a final Scope of Work and Fee for Service with the top-ranked firm.
SELECTION PROCESS:
Proposals Due:
Consultant Selection:
City Council Approval of Professional Services Agreement
February 17, 2026 by 5:00 p.m.
February 24, 2026
March 5, 2026
PROFESSIONAL SERVICES AGREEMENT:
Prior to the start of work, the selected consultant will be required to execute a Professional Services
Agreement (PSA) with the City. The awardee will be required to obtain or show proof of a valid city of
Coalinga business license.
QUESTIONS:
Please submit all questions in writing to Sean Brewer at sbrewer@coalinga.com.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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