Request for Qualification - On-Call Photography Services
| Location: | California |
|---|---|
| Posted: | Jan 21, 2026 |
| Due: | Feb 17, 2026 |
| Agency: | Coalinga city |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Qualification - On-Call Photography Services
|
| Category: | RFP/RFQ's Solicitations |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
FOR
ON-CALL PHOTOGRAPHY SERVICES
Prepared By:
Sean Brewer, City Manager
City of Coalinga
155 W. Durian
Coalinga CA 93210
Deadline for Submissions: February 17, 2026 at 5:00 p.m.
REQUEST FOR QUALIFICATIONS
INTRODUCTION AND PURPOSE:
The City of Coalinga (“City”) is requesting proposals from qualified professional photographers to
provide on-call general photography services. The City seeks to establish a pool of photographers
available on an as-needed basis to support a variety of municipal programs, events, facilities, and
communications.
This RFQ is intended to identify qualified vendors capable of delivering high-quality, timely, and
professional photographic services suitable for public-facing use, archival documentation, and internal
City needs.
BACKGROUND AND SETTING:
The City of Coalinga regularly requires photography services to support community engagement,
economic development, public safety, infrastructure projects, special events, City Council activities, and
marketing and communications efforts. Photography may be used across multiple platforms, including
but not limited to the City website, social media, printed materials, grant applications, staff reports,
press releases, and historical archives.
SCOPE OF SERVICES:
The selected photographer(s) shall provide professional photography services on an on-call, as-needed
basis. Services may include, but are not limited to, the following:
Event Photography
• City-sponsored community events (e.g., festivals, airshows, parades, National Night Out, ribbon
cuttings)
• City Council meetings, special meetings, workshops, and ceremonial events
• Groundbreakings, grand openings, dedications, and official announcements
• Public outreach meetings and community forums
Municipal Operations & Facilities
• City facilities and buildings (interior and exterior)
• Parks, recreational facilities, and public spaces
• Infrastructure and capital improvement projects (before, during, and after construction)
• Streets, utilities, and public works projects for documentation and reporting
Public Safety & Emergency Services
• Fire, police, and emergency services activities (non-confidential, non-tactical)
• Training exercises, equipment, vehicles, and facilities
• Community-oriented public safety engagement activities
Marketing, Communications & Economic Development
• Images for City website, social media, newsletters, and digital campaigns
• Tourism, business attraction, and economic development materials
• City branding and promotional photography
• Images to support grant applications, reports, and presentations
Portraits & Staff Photography
• Professional headshots of City Council members, executive staff, and employees
• Group photos of departments or teams
• Environmental portraits in workplace or community settings
Archival & Documentation Photography
• Historical documentation of City activities and milestones
• Photo documentation for compliance, reporting, or record-keeping purposes
PROPOSALS:
At a minimum, proposals should include:
1. Cover Letter
o Firm or individual name, contact information, and brief introduction
2. Experience and Qualifications
o Description of relevant experience
o Examples of similar municipal, government, or event photography work
3. Portfolio or Work Samples
o Digital portfolio or links showcasing relevant photography
4. Proposed Rate Structure
o Hourly rates, half-day/day rates, or event-based pricing
o Any additional fees (editing, travel, rush delivery, etc.)
5. Availability and Response Time
o Typical turnaround times and ability to accommodate short-notice requests
6. References
o At least two professional references
SUBMITTAL REQUIREMENTS:
One (1) electronic copy (on Flash Drive or via email) of the statement of qualifications must be received
no later than 5:00 p.m. on February 2, 2026. Late proposals will not be considered. Proposals should be
addressed to:
Sean Brewer, City Manager
sbrewer@coalinga.com
155 W. Durian Ave
Coalinga, CA 93210
EVALUATION:
Proposals will be evaluated based on:
• Relevant experience and qualifications
• Quality and suitability of work samples
• Responsiveness and availability
• Proposed fee structure
• Overall best value to the City
The City reserves the right to select and/or reject any and all SOQs submitted. It is the City’s intent to
negotiate a final Scope of Work and Fee for Service with the top selected firm based on the criteria
above.
SELECTION PROCESS:
Proposals Due:
Consultant Selection/Interviews (if determined):
City Council Approval of Professional Services Agreement
February 17, 2026 by 5:00 p.m.
February 24, 2026
March 5, 2026
PROFESSIONAL SERVICES AGREEMENT:
Prior to the start of work, the selected consultant will be required to execute a Professional Services
Agreement (PSA) with the City. The awardee will also be required to obtain or provide proof of a City of
Coalinga business licenses.
QUESTIONS:
Please submit all questions in writing to Sean Brewer at sbrewer@coalinga.com.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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