50-2526048 Fitness Equipment and Related Accessories IT Sourcing Event

Location:	North Carolina
Posted:	Sep 2, 2026
Due:	Oct 14, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Solicitation No:	Doc2380800380
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc2380800380
Project Title:	50-2526048 Fitness Equipment and Related Accessories IT Sourcing Event
Description:	The purpose of this IFB is to award an Agency Specific Term Contract for Vendor(s) to furnish and deliver throughout the contract period, on an as needed basis when ordered by the participating community colleges, a comprehensive, multiple manufacturer’s product line for new, unused, and in current production, Fitness Equipment & Related Accessories in the following equipment categories: · Category A: Cardio· Category B: Strength Machines· Category C: Free Weights & Racks· Category D: Functional Training· Category E: Group Fitness & Studio· Category F: Rehabilitation & Medical Fitness· Category G: Fitness Technology & Connected· Category H: Accessories & Support
Opening Date:	10/14/2026 2:00 PM
Posted Date:	9/2/2026
Status:	Open
Department:	STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE


Solicitation Number * Doc2380800380	Department STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE	Status Reason Open
Opening Date 2026-10-14T14:00:00.0000000	Posted Date * 2026-09-02T13:20:49.0000000Z	Primary Commodity Code Fitness equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * IFB
Owner Grant Braley
Description The purpose of this IFB is to award an Agency Specific Term Contract for Vendor(s) to furnish and deliver throughout the contract period, on an as needed basis when ordered by the participating community colleges, a comprehensive, multiple manufacturer’s product line for new, unused, and in current production, Fitness Equipment & Related Accessories in the following equipment categories: · Category A: Cardio· Category B: Strength Machines· Category C: Free Weights & Racks· Category D: Functional Training· Category E: Group Fitness & Studio· Category F: Rehabilitation & Medical Fitness· Category G: Fitness Technology & Connected· Category H: Accessories & Support

Attachment Preview

IFB NumbSerT: 5A0-2T5E260O48F NORTH CAROLINA

NC COMMUNITY COLLEGE SYSTEM (NCCCS)

Procurement & Auxiliary Services

Refer ALL inquiries regarding this IFB/RFQ to:

Grant F. Braley

Director of Procurement & Auxiliary Services

Email: braleyg@nccommunitycolleges.edu

Phone: (919) 807-7199

See page 2 for mailing instructions.

INVITATION FOR BID: 50-2526048

Offers will be publicly opened: October 14, 2026

Issue Date: September 2, 2026

Commodity Number: 4920 – Fitness Equipment

Description: Fitness Equipment and Related

Accessories

Using Agency: NCCCS

Requisition No.: N/A

OFFER AND ACCEPTANCE

The State seeks offers for the goods, software and/or related services described in this solicitation. The State’s

acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent

Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence

as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)

Best and Final Offers, if any, (2) special terms and conditions specific to this IFB/RFQ, (3) specifications, (4)

Department of Information Technology Terms and Conditions of this IFB/RFQ, and (5) the agreed portions of

the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has

been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all Services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted

competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PHONE:

NAME & TITLE OF PERSON SIGNING:

E-MAIL:

AUTHORIZED SIGNATURE:

DATE:

Offer valid for 270 days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB/RFQ are accepted, an authorized representative of NCCCS shall affix their signature

hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of NCCCS).

Page 1 of 43

Version Aug 5, 2026

IFB Number: 50-2526048

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE.................................................................................................................. 4

2.0 GENERAL INFORMATION........................................................................................................................................ 5

2.1 MANDATORY SITE VISIT OR MANDATORY PRE-OFFER CONFERENCE - RESERVED............................... 5

2.2 VENDOR QUESTIONS ......................................................................................................................................... 5

2.3 ADDENDA ............................................................................................................................................................. 5

2.4 ELECTRONIC OFFER SUBMITTAL ..................................................................................................................... 5

2.5 BASIS FOR REJECTION ...................................................................................................................................... 6

2.6 LATE OFFERS ...................................................................................................................................................... 6

2.7 NON-RESPONSIVE OFFERS............................................................................................................................... 6

2.8 NOTICE TO VENDORS ........................................................................................................................................ 6

2.9 NC E-PROCUREMENT SYSTEM ......................................................................................................................... 6

2.10 DISTRIBUTORS AND RESELLERS ..................................................................................................................... 7

2.11 POSSESSION AND REVIEW ............................................................................................................................... 7

2.12 BEST AND FINAL OFFERS (BAFO)..................................................................................................................... 7

2.13 AWARD.................................................................................................................................................................. 7

2.14 POINTS OF CONTACT ......................................................................................................................................... 8

3.0 SPECIFICATIONS ..................................................................................................................................................... 9

3.1 VENDOR STANDARD AGREEMENT(S) .............................................................................................................. 9

3.2 VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT ................................... 9

3.3 E-VERIFY ............................................................................................................................................................ 10

3.4 PRODUCT MAKE AND MODEL ......................................................................................................................... 10

3.5 DESCRIPTIVE LITERATURE ............................................................................................................................. 10

3.6 SECURITY SPECIFICATIONS............................................................................................................................ 10

3.7 ENTERPRISE ARCHITECTURE SPECIFICATIONS - RESERVED .................................................................. 12

3.8 PRODUCT RECALL ............................................................................................................................................ 12

3.9 WARRANTY ........................................................................................................................................................ 12

3.10.

SERVICE ......................................................................................................................................................... 13

3.11 MAINTENANCE................................................................................................................................................... 13

3.12 CONTRACT TERM.............................................................................................................................................. 13

3.13 DELIVERY AND INSTALLATION........................................................................................................................ 14

3.14 SPECIFICATIONS ............................................................................................................................................... 14

3.15 AUTHORIZED RESELLER.................................................................................................................................. 15

3.16 ADDITIONAL DISCOUNT OFFERS/REBATES .................................................................................................. 15

3.17 POST AWARD PRODUCT SUBSTITUTIONS, ADDITIONS & REMOVALS ..................................................... 15

3.18 TRAINING ............................................................................................................................................................ 16

3.19 MAINTENANCE MANUAL................................................................................................................................... 16

3.20 INSTRUCTION MANUALS .................................................................................................................................. 16

3.21 CERTIFICATION AND SAFETY LABELS ........................................................................................................... 16

3.22 RETURN/RESTOCKING POLICY....................................................................................................................... 16

3.23 OUT-OF-STOCK & BACK-ORDERS .................................................................................................................. 16

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IFB Number: 50-2526048

4.0 FURNISH AND DELIVER ........................................................................................................................................ 17

5.0 ADDITIONAL INFORMATION ................................................................................................................................. 19

5.1 RECYCLED CONTENT ....................................................................................................................................... 19

5.2. ENERGY STAR PRODUCTS.............................................................................................................................. 19

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS......................................... 20

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS................................................ 22

Page 3 of 43

Version Aug 5, 2026

IFB Number: 50-2526048

1.0 INTENT, USE, DURATION AND SCOPE

The North Carolina Community College System (NCCCS) in coordination with the North Carolina Community

College System Office (NCCCSO) aids and guides in the execution of contracts to ensure more competitive pricing

by procuring essential products and services for the fifty-eight (58) Community Colleges within the State of North

Carolina. Depending on the participating community college and the type of equipment, software, etc. being

procured, data may be stored either on-prem, on cloud (SaaS), or both, and will support campus fitness, wellness,

and training spaces used by students, faculty, staff, and other authorized users.

The purpose of this IFB is to award an Agency Specific Term Contract for Vendor(s) to furnish and deliver throughout

the contract period, on an as needed basis when ordered by the participating community colleges, a comprehensive,

multiple manufacturer’s product line for new, unused, and in current production, Fitness Equipment & Related

Accessories in the following equipment categories:

• Category A: Cardio

• Category B: Strength Machines

• Category C: Free Weights & Racks

• Category D: Functional Training

• Category E: Group Fitness & Studio

• Category F: Rehabilitation & Medical Fitness

• Category G: Fitness Technology & Connected

• Category H: Accessories & Support

The contract resulting from this IFB is a NCCCS convenience contract, except community colleges may have

purchasing flexibility under the conditions stated in N.C. G.S. §115D-58.14(a). The Community College System

consists of the following colleges:

1. Alamance Community College

2. Asheville-Buncombe Technical Community College

3. Beaufort County Community College

4. Bladen Community College

5. Blue Ridge Community College

6. Brunswick Community College

7. Caldwell Community College and Technical Institute

8. Cape Fear Community College

9. Carteret Community College

10. Catawba Valley Community College

11. Central Carolina Community College

12. Central Piedmont Community College

13. Cleveland Community College

14. Coastal Carolina Community College

15. College of The Albemarle

16. Craven Community College

17. Davidson-Davie Community College

18. Durham Technical Community College

19. Edgecombe Community College

20. Fayetteville Technical Community College

21. Forsyth Technical Community College

22. Gaston College

23. Guilford Technical Community College

24. Halifax Community College

25. Haywood Community College

26. Isothermal Community College

27. James Sprunt Community College

28. Johnston Community College

29. Lenoir Community College

30. Martin Community College

31. Mayland Community College

32. McDowell Technical Community College

33. Mitchell Community College

34. Montgomery Community College

35. Nash Community College

36. Pamlico Community College

37. Piedmont Community College

38. Pitt Community College

39. Randolph Community College

40. Richmond Community College

41. Roanoke-Chowan Community College

42. Robeson Community College

43. Rockingham Community College

44. Rowan-Cabarrus Community College

45. Sampson Community College

46. Sandhills Community College

47. South Piedmont Community College

48. Southeastern Community College

49. Southwestern Community College

50. Stanly Community College

51. Surry Community College

52. Tri-County Community College

53. Vance-Granville Community College

54. Wake Technical Community College

55. Wayne Community College

56. Western Piedmont Community College

57. Wilkes Community College

58. Wilson Community College

The Contract shall have an initial term of three (3) years, beginning on the date of Contract execution (the “Effective

Date”), with the option to renew for four (4) additional one-year periods. The State reserves the right to extend a

contract term after the last active term. Bids shall be submitted in accordance with the terms and conditions of this

IFB and any addenda issued hereto. Goods and Services will be provided in accordance with the terms and

conditions of this IFB.

Page 4 of 43

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IFB Number: 50-2526048

2.0 GENERAL INFORMATION

2.1 MANDATORY SITE VISIT OR MANDATORY PRE-OFFER CONFERENCE - RESERVED

2.2 VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the contact person

listed on Page One of this solicitation via the Ariba Sourcing Tool’s message board. Vendor contact regarding

this Solicitation with anyone other than the contact person listed on Page One of this Solicitation may be

grounds for rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until September 14, 2026 at 2:00 PM Eastern

Time. They must be submitted to the contact person listed on Page One of this Solicitation via

braleyg@nccommunitycolleges.edu. Please enter “Questions Solicitation 50-2526048” as the subject for

the message. Questions should be submitted in the following format:

Reference

Vendor Question

IFB Section, Page Number

2.3 ADDENDA

The Agency will issue an Addendum to provide a response to any questions received in accordance with

Section 2.2-VENDOR QUESTIONS, above.

The Agency may issue additional Addenda as needed to modify the specifications, requirements, terms and

conditions, etc. Critical information may be included in these Addenda. It is important for Vendors to

periodically check the website for any and all Addenda that may be issued prior to the bid opening date.

All Addenda will be posted on the electronic Vendor Portal (eVP) website at https://evp.nc.gov and will

become Addenda to this solicitation.

2.4 ELECTRONIC OFFER SUBMITTAL

Due Date:

October 14, 2026

Time:

2:00 PM Eastern Time

Sealed offers, subject to the conditions made a part hereof, will be received by the time and date specified

above and then opened for furnishing and delivering the commodity as described herein. It is the Vendor’s

sole responsibility to submit its offer by the specified time and date of opening.

The Vendor shall bear the risk for late electronic submission due to unintended or unanticipated delay

including, but not limited to, internet issues, network issues, local power outages, or application issues. No

offers are able to be uploaded in Ariba after the deadline/bid opening date and time.

a) Submit one (1) signed, original electronic offer via the Ariba Sourcing Module. The Vendor to

include the signed Execution Page 1 WITH the remaining pages of the solicitation in one PDF. The

Execution Page 1 must be signed and dated by an official authorized to bind the Vendor’s firm. Failure to

return a signed offer shall result in disqualification.

b) File names should identify the Vendor, solicitation, and document in that order (Vendor Name –

Solicitation Number – Offer, etc.).

c) Files must not be password protected. They must be in .PDF, .JPEG, .DOC or .XLS format and capable

of being copied to other sources. The Vendor’s offer may be deemed non-responsive if the Agency is

unable to open the file(s).

d) If the offer contains any confidential information (as defined in the NCDIT Terms and Conditions, Section

1, Paragraph 18), the Vendor must provide one (1) redacted electronic copy in addition to the original

copy.

Page 5 of 43

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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