Request for Proposal - Overhead Door, Automatic Door, and Electronic...

Location:	Utah
Posted:	Jan 21, 2026
Due:	Jan 28, 2026
Agency:	Ogden City
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

OVERHEAD DOOR, AUTOMATIC DOOR, AND ELECTRONIC GATE REPAIR AND

PREVENTIVE MAINTENANCE SERVICES IN VARIOUS CITY BUILDINGS AND

PROPERTIES OF OGDEN CITY CORPORATION

Prepared by Danielle Austin

Ogden City Facilities

January 7, 2026

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

OVERHEAD DOOR, AUTOMATIC DOOR, AND ELECTRONIC GATE REPAIR AND

PREVENTIVE MAINTENANCE SERVICES IN VARIOUS CITY BUILDINGS AND

PROPERTIES OF OGDEN CITY CORPORATION

Ogden City is requesting sealed proposals from qualified Proposers to conduct repair and

preventive maintenance of overhead doors, automatic doors, and electronic gates in and around

Ogden City properties.

Proposal packets are available and may be obtained by downloading from the Ogden City website

at https://www.ogdencity.gov/264/Purchasing

Proposers are responsible for securing any and all addenda issued.

Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o 2nd Floor

Information / Constable Desk, 2549 Washington Blvd, Ogden, UT, 84401 by January 28, 2026,

no later than 1 PM. LATE PROPOSALS WILL NOT BE ACCEPTED.

Ogden City reserves the right to accept or reject any proposal as it best serves its convenience

and/or is found to be in the best interest of the City.

Ad Published: January 10, 2026

Overhead Door, Automatic Door, and Electronic Gate Repair and Preventive Maintenance of various City Buildings

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OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

OVERHEAD DOOR, AUTOMATIC DOOR, AND ELECTRONIC GATE REPAIR AND

PREVENTIVE MAINTENANCE SERVICES IN VARIOUS CITY BUILDINGS AND

PROPERTIES OF OGDEN CITY CORPORATION

I. INTRODUCTION

Ogden City desires to accept sealed proposals to provide repair services and preventive

maintenance services of overhead doors, automatic doors, and electronic gates for various City-

owned properties throughout Ogden together will all incidental work required. It is anticipated that

this RFP process will result in one OR may result in multiple contract award. The RFP document

will become part of the final contract. The contract will be issued for a total period of three

(3) years. Provide pricing to cover this contract period.

II. SCOPE OF WORK or SPECIFICATIONS – Refer to Exhibit A

III. RESPONSE TO RFP

Ogden City is seeking proposals from providers capable of providing all the work

described in the Scope of Work including attachments.

A. Each Proposal must include, as a minimum, the following information:

1. Authorized Representative – Indicate name, address, email and telephone number of

the company submitting the proposal.

a. Include the name and contact information of the person designated as authorized to

contractually bind the offer.

2. Company Experience - A description of the firm’s experience and capability of

fulfilling this contract if awarded. Include the following information:

Overhead Door, Automatic Door, and Electronic Gate Repair and Preventive Maintenance of various City Buildings

and Properties | 3

a. Copy of applicable Utah State license.

b. Company history with biographies and/or resumes for principal contacts.

c. Past performance on similar projects

d. Information on location and accessibility of offices

e. List and/or accessibility to appropriate parts to complete maintenance and repairs

on types of gates and doors. Work includes but not limited to

i. Inspecting and cleaning

ii. Lubricating moving parts

iii. Testing balance and safety

iv. Weatherstripping

v. Refer to Scope of Work for details

3. Team Information – Provide the names of any outside consultants and/or

subcontractors to be utilized, including contact information and a brief description of

their role(s) in the project.

a. Include degree and depth of professional qualifications

4. Proposed schedule for completing scope of work, along with proximity and availability

of contractor for emergency call-outs.

5. Cost Proposal - A detailed breakdown of the proposed costs and timeframes to

complete the project. Provide pricing to cover the three (3) year period.

6. References – Provide list of at least three references; include project dates, scope,

summary of work performed, and contact information.

7. Evidence of Insurability – Refer to City’s insurance requirements

B. Proposals are to be no longer than 20 pages. Double-sided pages count as two pages.

C. For City record-keeping purposes, please do not use spiral or wire binding methods. The

following methods will be accepted:

a. Submitted as loose leaf with binder clip

b. Submitted in a regular 3-ring binder

D. Proposals submitted to Ogden City are considered public records, unless protected within

Utah Code 63G-2-1.

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IV. EVALUATION OF PROPOSALS

Proposals will be evaluated in accordance with the criteria listed below:

A. Authorized Representative Information

B. Evidence of Insurability

C. List of Client References

D. Methodology and resources

E. Capability and experience

F. Proximity/Availability of contractor

G. Cost / fee proposal

Pass or Fail

20 Possible Points

30 Possible Points

20 Possible Points

30 Possible Points

A total of 100 possible points may be awarded to one proposal.

The selection committee will primarily be composed of City employees. On occasion,

consultants may be invited to participate in the review.

Note that proposals that are received after the deadline or not conforming to the RFP

requirements may be deemed non-responsive and eliminated. Each Proposer bears sole

responsibility for the items included or not included in the response submitted by that

Proposer.

All proposals in response to this RFP will be evaluated in a manner consistent with the

Ogden City policies and procedures. Ogden City reserves the right to disqualify any

proposal that includes significant deviations or exceptions to the terms, conditions and/or

specifications in this RFP. Ogden City reserves the right to disqualify a proposal due to

any late response, no response or missed deadline.

In the initial phase of the evaluation process, the selection committee will review all

responsive proposals in a cursory manner to eliminate from further consideration proposals

which in the judgment of the evaluation committee fail to offer sufficient and substantive

provisions to warrant further consideration. At the conclusion of this initial phase, finalist

proposals will be selected for detailed review and evaluation.

Overhead Door, Automatic Door, and Electronic Gate Repair and Preventive Maintenance of various City Buildings

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposal - Overhead Door, Automatic Door, and Electronic Gate Repair & Preventative Maintenance Services in Various City Buildings and Properties of Ogden City Corp (Closes 01/28/2026)

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