Request for Quotations: Sojourner Truth Ministries Facility Improvements

Location:	Pennsylvania
Posted:	Jan 21, 2026
Due:	Feb 6, 2026
Agency:	SEDA - Council of Governments
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

Posted on January 21, 2026January 21, 2026 by DNS Admin

SOJOURNER TRUTH MINISTRIES FACILITY IMPROVEMENTS
501 HIGH STREET
WILLIAMSPORT, PA 17701
LYCOMING COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT

The City of Williamsport, proposes to use a recently approved Community Development Block Grant to fund facility improvements at Sojourner Truth Ministries. The following narrative outlines the major responsibilities of the proposers. These responsibilities include the entire project from design to final inspection. It should be recognized by all proposers that the Scope of Services included herewith might exclude some minor, incidental Engineering responsibilities not currently identifiable.

Quotations shall include the attached “Standard Engineering Estimate” and be submitted to:

Jamie Shrawder, Program Manager

SEDA-COG

201 Furnace Road

Lewisburg, PA 17837

All quotations shall be sealed and clearly marked on the outside, “Engineering Services Quotation,” and must be received by 10:00 AM , prevailing time, February 6, 2026, at which time they will be publicly opened at the SEDA-COG offices.

Questions regarding this quotation should be directed to:

Jamie Shrawder, Program Manager

SEDA-COG

201 Furnace Road

Lewisburg, PA 17837

570-524-4491
jshrawder@seda-cog.org

Download: RFQ Sojourner Truth

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REQUEST FOR QUOTATIONS

To be used for Professional Services less than $350,000.

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REQUEST FOR QUOTATIONS

FOR

PROFESSIONAL

ENGINEERING/ARCHITECTURAL

SERVICES

CITY OF WILLIAMSPORT

SOJOURNER TRUTH MINISTRIES FACILITIES IMPROVEMENTS

501 HIGH STREET, WILLIAMSPORT

LYCOMING COUNTY, PENNSYLVANIA

Quotations Solicited by:

SEDA-COG

City of Williamsport

100 W. Third Street

Williamsport, PA 17701

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Dates of Publication: January 22, 2026

Contact: Jamie Shrawder, (570)524-4491

REQUEST FOR QUOTATIONS

SOJOURNER TRUTH MINISTRIES FACILITY IMPROVEMENTS

501 HIGH STREET

WILLIAMSPORT, PA 17701

LYCOMING COUNTY

COMMUNITY DEVELOPMENT BLOCK GRANT

The City of Williamsport, proposes to use a recently approved Community Development Block Grant to

fund facility improvements at Sojourner Truth Ministries. The following narrative outlines the major

responsibilities of the proposers. These responsibilities include the entire project from design to final

inspection. It should be recognized by all proposers that the Scope of Services included herewith might

exclude some minor, incidental Engineering responsibilities not currently identifiable.

Quotations shall include the attached "Standard Engineering Estimate" and be submitted to:

Jamie Shrawder, Program Manager

SEDA-COG

201 Furnace Road

Lewisburg, PA 17837

All quotations shall be sealed and clearly marked on the outside, "Engineering Services Quotation," and

must be received by 10:00 AM , prevailing time, February 6, 2026, at which time they will be publicly

opened at the SEDA-COG offices.

Questions regarding this quotation should be directed to:

Jamie Shrawder, Program Manager

SEDA-COG

201 Furnace Road

Lewisburg, PA 17837

570-524-4491

jshrawder@seda-cog.org

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PROJECT DESCRIPTION

Sojourner Truth Ministries (STM), located at 501 High Street in Williamsport, Pennsylvania, is a vibrant

and inclusive Christian mission dedicated to serving the marginalized, homeless, food-insecure, and

lonely members of the community. Founded in 1998 by a group of Methodist clergy and laity, STM was

envisioned as a central hub connecting various churches and community efforts to address the needs

of Williamsport’s most vulnerable residents. STM offers a wide range of services aimed at meeting

both immediate and long-term needs.

The facility needs many facility improvements to continue to operate. Work needs may include but

are not limited to: The building’s electrical system is at end of useful life. There are sparking outlets,

electrical shorts and outdated outlets both upstairs and downstairs. The current system will not

support a central air system although STM has raised the funds for a split system. They also used grant

funds for an ice maker but cannot connect it. The Community Room is not insulated, and cold air is

coming in as well as heat going out, and vice versa in the warm months. There are also safety

concerns. The state police did assessment which prioritized electronic access control, door replacement

and installation of an emergency generator. The first step will be to hire an architect/engineer to

evaluate the building and determine priorities for improvements.

PROJECT DESIGN

The Engineer shall first evaluate the facility, investigate structures and systems, and determine priorities

for improvements. It is understood that there are needs that exceed the available funding, and therefore

initial evaluation and prioritization is of utmost importance.

The Engineer shall prepare all necessary design plans, drawings and specifications to be used for the

construction of the improvements and should therefore be complete in detail and contain all necessary

information. Drawings shall conform with standard professional practice and consist of all architectural

and engineering drawings, including profiles and sections, plot, and site plans, and all else necessary to

illustrate the interest and scope of the work. Working drawings shall be prepared for structural, hydraulic,

mechanical, electrical, and all other branches of the construction work.

The Engineer shall investigate any existing systems affected by the proposed project, identifying options,

and advising the owner in the most appropriate method of modifying the systems as part of the design of

this project. Plans and specifications shall be developed in such a manner to delete and add segments

should the project costs be over or under budget.

1. All permits, plans, or surveys which may be necessary to define the scope of the work or for the

performance of the project shall be the responsibility of the Engineer. The quotation shall include

a list of those permits currently anticipated as necessary, identifying actual permit fees which shall

be paid by the Engineer as a component of their project quotation. Survey work required for

easements/rights-of-way is not a part of this quotation. Federal Environmental Reviews, State

Historic Preservation Office Review, and Archaeological Reviews are not a part of this quotation.

Assistance from the Engineer is necessary for SEDA-COG and the owner to fully understand the

project, and therefore, meeting attendance is of high importance. Accordingly, this quotation

shall include four (4) design phase meetings, as well as four (4) preconstruction meetings (as

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noted below), at which the Engineer is expected to be in attendance. These meetings shall be

conducted during the design and construction specifications phase at the convenience of the

owner, and shall include the following:

- Design phase meetings

o A kick-off meeting

o Two (2) development meetings

o A meeting to present the final design and receive approval to advertise

- Preconstruction meeting(s) – (Engineer will coordinate and prepare meeting agenda w/

minutes.)

o Pre-bid meeting (optional)

 Note: Required if using an electronic bidding service such as PennBid

o Bid Opening (Engineer will prepare bid tabulation form)

o Award – (Engineer will make formal recommendation to award)

- Preconstruction Conference

2. The owner may request, and the Engineer may suggest, additional meetings. Accordingly,

proposers should indicate their intention to do so in the narrative of their quotation. Any cost

associated with additional meetings shall be included on the standard Engineers Estimate form.

3. A project design schedule must be included as part of this quotation indicating key milestones and

dates of completion. All final plans and specifications must be submitted for approval by the

owner. In addition, the Engineer must provide a list of subconsultants, if applicable, for approval

by the owner. It is the intention of the owner to advertise construction bids on or before August

2026. It is understood that changes in the project scope or nature may affect this schedule.

4. Upon completion of the preliminary design, and again when requesting approval of the final

design, the Engineer shall prepare and provide to owner an opinion of probable construction

costs, either as a lump sum or utilizing the itemized bid schedule if a line-item construction bid is

proposed.

PREPARATION OF DOCUMENTS AND COORDINATION OF BIDDING

The Engineer shall prepare all construction contract documents, including but not limited to bid schedule,

bond forms (bid, performance, payment), construction specifications and agreements, compliance forms,

etc. The Engineer shall be responsible for coordinating the bidding process, including printing, and

distributing up to ten (10) sets of bid documents, publishing the required advertisements, fulfilling all

requirements outlined in the Engineer’s Memo, which will be provided prior to bidding, and management

of any required deposits or payments. Costs for this portion of the work shall be borne by the Engineer

except that the actual costs for legal advertisements will be reimbursed by the city. Insofar as federal

CDBG monies are being used in the project, forms and procedures meeting the requirements of the PA

Department of Community and Economic Development shall be used in the contracting documents. SEDA-

COG shall facilitate this process by providing model bidding documents for use by the Engineer.

In addition, the Engineer will assist the solicitor throughout the project including, but not limited to, the

preparation of documents involving engineering matters and preparation of contract documents for the

solicitor’s opinion, a review of the bid documents, conformity with the specifications, and requirements,

as well as a formal recommendation of bid award. The Engineer is also responsible for managing the

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Quotations: Sojourner Truth Ministries Facility Improvements

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