Green Bay Trail – Phase III Construction Engineering Services

Location:	Illinois
Posted:	Aug 31, 2026
Due:	Sep 14, 2026
Agency:	Village of Glencoe
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-017
Publication URL:	To access bid details, please log in.

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Response Submission Information

Project Name: Green Bay Trail – Phase III Construction Engineering Services

Due Date: September 14, 2026

Attention: James Tigue, P.E., CFM, Village Engineer

Submit Response by E-mail to: James Tigue, jtigue@villageofglencoe.org

RFQ Number: 26-017

Time: 5:00 p.m. CT

Department: Public Works

Request for Qualifications Response

Company Name: _________________________________________________________________________

Mailing Address: _________________________________________________________________________

City: ______________________________________ State: ________________ Zip: _____________

Primary Contact: ________________________________________________________________________

Primary Contact Email: ____________________________________________________________________

RESPONSE FOR: 2027 Green Bay Trail Phase III Construction Engineering Services, per the specifications

herein.

GENERAL TERMS AND CONDITIONS

Section 1: Intent

It is the intent of the Village of Glencoe ("Village") to select a qualified engineering consultant

("Consultant") through a Qualifications Based Selection (QBS) process to provide Phase III construction

engineering services for the 2027 Green Bay Trail Project. The project is funded in part through the Illinois

Transportation Enhancement Program (ITEP), and the selected Consultant shall perform all services in

accordance with applicable Federal Highway Administration (FHWA), Illinois Department of Transportation

(IDOT), and Village requirements.

This procurement is qualifications based. Consultants shall not submit a fee, hourly rate schedule, or cost

proposal with the Statement of Qualifications. The Village will evaluate and rank firms based solely on

qualifications and the evaluation criteria identified in this RFQ. Following ranking, the Village will negotiate

a final scope of services, staff hours, and fair and reasonable compensation with the highest-ranked

Consultant. If agreement cannot be reached, the Village may terminate negotiations with that firm and

begin negotiations with the next highest-ranked Consultant.

Section 2: Evaluation/Acceptance of Responses

The Village will review all responses and evaluate them based upon the evaluation criteria described within.

Following the review and evaluation of responses, the Village will contact a select number of Consultants to

schedule interviews to further discuss qualifications. Following interviews, the Village will commence

contract negotiations with the highest-ranked firm.

Section 3: Schedule

The Village anticipates the following project schedule:

Phase

Issue Request for Qualifications

Deadline for Questions

Answers to Questions Provided

Responses Due

Interviews

Contract Negotiations

Draft Agreement

Targeted Construction Letting Date

Construction Start

Construction Completion

Anticipated Date

8/31/2026

9/8/2026

9/9/2026

9/14/2026

9/17/2026

9/21/2026

9/24/2026

1/15/2027

5/1/2027

10/1/2027

Section 4: Additional Information and Technical Questions

Consultants are invited to submit a letter of intent to jtigue@villageofglencoe.org. Consultants submitting a

letter of intent will receive a copy of all questions and answers submitted by all Consultants, and any

subsequent amendments to this request for qualifications. Consultants should also submit questions via

email to James Tigue at jtigue@villageofglencoe.org. Questions are due no later than 5:00 p.m. CT on

September 8, 2026. Answers to the questions will be provided on September 9, 2026. Any and all changes

to these specifications are valid only if they are included by written addendum from the Village to all

Consultants.

Section 5: Insurance, Hold Harmless and Indemnification

In addition to other standard contractual terms the Village needs, the Village will require the selected

consultant to comply with indemnification, hold harmless and insurance requirements as outlined below:

Consultant shall defend, indemnify and hold the Village, its officers, officials, employees and volunteers

harmless from any and all claims, injuries, damages, losses or suits including attorney fees arising out of or

resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for

injuries and damages caused by the sole negligence of the Village.

The Consultant shall procure and maintain, for the duration of this agreement, insurance against claims for

injuries to persons or damages to property which may arise from or in connection with the performance of

the work hereunder by the contractor, his agents, representatives, employees or subcontractors. The cost

of such insurance shall be paid by the contractor. Insurance shall meet or exceed the following unless

otherwise approved by the Village.

A. Minimum Levels of Insurance

a. Commercial General Liability: $1,000,000 per occurrence and $2,000,000 general aggregate

for bodily injury, personal injury, and property damage, including products and completed

operations coverage.

b. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and

property damage, covering owned, hired, and non-owned vehicles.

c. Worker's Compensation and Employer's Liability: Workers' Compensation coverage as

required by the Workers' Compensation Act and the Workers' Occupational Diseases Act of

the State of Illinois, and Employer's Liability coverage with limits of not less than

$1,000,000 each accident, $1,000,000 disease policy limit, and $1,000,000 disease each

employee.

d. Professional Liability (Errors and Omissions): $1,000,000 per claim and $2,000,000 in the

aggregate, covering damages arising out of negligent acts, errors, or omissions of the

Consultant, its officers, employees, or subconsultants in the performance of professional

services under this Agreement.

B. Other Provisions

a. The policies are to contain, or be endorsed to contain, the following provisions:

b. General or Commercial Liability and Automobile Liability Coverages

i. The Village, its officials, employees and volunteers are to be covered as additional

insureds with respect to: liability arising out of activities performed by or on behalf

of the contractor; products and completed operations of the contractor; premises

owned, leased or used by the contractor; or automobiles owned, leased, hired or

borrowed by the contractor. The coverage shall contain no special limitations on

the scope of protection afforded to the Village, its officials, employees or

volunteers.

ii. The contractor’s insurance shall be primary insurance with respect to the Village,

its officials, employees and volunteers. Any insurance or self-insurance maintained

by the Village, its employees or volunteers shall be excess of the contractor’s

insurance and shall not contribute with it.

iii. Any failure to comply with reporting provisions of the policies shall not affect

coverage provided to the Village, its officials, employees or volunteers.

iv. Coverage shall state that the contractor’s insurance shall apply separately to each

insured against whom claim is made or suit is brought, except with respect to the

limits of the insurer’s liability.

c. All Coverages

i. Each insurance policy required by this clause shall state that coverage shall not be

canceled by either party except after thirty (30) days prior written notice has been

given to the Village.

d. Acceptability of Insurers

i. Insurance is to be placed with insurers with a current Bests’ rating of A- or better,

or with an insurer acceptable to the Village.

e. Verification of Coverage

i. Consultant shall furnish the Village with certificate of insurance and copy of actual

insured endorsements affecting coverage required by this clause. The certificate

and endorsements for each insurance policy are to be signed by a person

authorized by that insurer to bind coverage on its behalf and shall name the

Village, its officials, employees and agents as “additional insureds” except for

coverages identified above. The certificates are to be received and approved by the

Village before work commences. The Village reserves the right to require complete,

certified copies of all required insurance policies at any time.

f. Subcontractors

i. Contractor shall include all subcontractors as insured under its policies or shall

require subcontractors to provide their own coverage. All coverage for

subcontractors shall be subject to all the requirements stated herein.

g. Professional Liability

i. The Consultant shall maintain professional liability (errors and omissions) insurance

covering all professional services performed under this Agreement.

ii. If coverage is written on a claims-made basis, the retroactive date shall be no later than

the commencement of services under this Agreement, and the Consultant shall maintain

such coverage, or purchase an extended reporting period (tail) providing equivalent

coverage, for a minimum of two (2) years following final acceptance and closeout of the

project.

iii. Any self-insured retention or deductible applicable to this coverage shall be disclosed to

the Village and shall be the sole responsibility of the Consultant.

iv. Professional liability coverage shall be placed with an insurer having a current A.M. Best

rating of A- or better, or with an insurer otherwise acceptable to the Village.

v. The Consultant shall furnish the Village with a certificate of insurance evidencing this

overage before work commences. The requirements to name the Village as an additional

insured and to provide primary, non-contributory coverage set forth above do not apply to

professional liability insurance, which is not subject to additional insured status.

Section 6: Other Terms

No Collusion

In submitting this response, the Respondent declares that the only person or party interested in the

response as principals are those named herein, and that the response is made without collusion with any

other person, firm or corporation.

Cost of Response

All costs incurred with the submission of responses are solely those of the respondent. The Village, Trustees

and/or staff will not reimburse any expenses of those respondents. Respondents accept all risks of late

delivery of mailed responses regardless of fault. Facsimile and other electronically transmitted responses

will not be considered. All responses and accompanying documentation will become the property of the

Village of Glencoe. After the execution of the agreement, any alterations to existing fees or additional fees

imposed must be approved by the Village in the form of an addendum to the agreement. All addenda are

subject to the review of legal counsel.

Confidentiality

Responses and other documents submitted shall be examined to determine the validity of any written

requests for nondisclosure of proprietary or confidential information. After award of a contract, all

responses, documents, and materials submitted by the respondent pertaining to this RFQ will be

considered public information unless otherwise determined by legal counsel. All data, documents and other

information developed because of this contractual agreement shall become the property of the applicable

municipality. Based on the public nature of RFQs, a respondent must inform the Village, in writing, of the

exact materials in the submittal that it believes are proprietary or confidential and should not be made part

of the public record in accordance with the Illinois Freedom of Information Act. The respondent will be

financially responsible for all expenses of the municipality, its public officials, consultants, employees,

agents and representatives in defending the denial of access to such material pursuant to a Freedom of

Information Act request.

GENERAL INFORMATION

STATEMENT OF NEEDS

The Village is seeking a qualified and experienced engineering Consultant to provide Phase III

construction engineering and construction administration services for the 2027 Green Bay Trail Project.

The selected Consultant will serve as the Village's representative during construction and will be

responsible for the inspection, documentation, coordination, payment review, grant compliance, and

closeout activities necessary to deliver the project in accordance with the approved plans and

specifications and applicable IDOT/FHWA requirements.

PROJECT DESCRIPTION

Three miles of the Green Bay Trail traverses through Glencoe between Scott Avenue and Lake Cook

Road. Much of the trail was constructed on the former Chicago North Shore and Milwaukee Railroad

right‐of‐way, where it runs parallel to the Union Pacific Railroad‐Metra North Line for nearly nine

miles between Wilmette and Highland Park. The Glencoe Park District completed a trail

improvement in 2021 from Maple Hill Road to Park Avenue. In 2023, trail improvements from Park

Avenue to Old Green Bay Road were completed, including the enhanced trail crossing at Hazel

Avenue. The last remaining unimproved section of the Green Bay Trail within Glencoe is the portion

between the northern street end of Old Green Bay Road and South Avenue. Currently, this segment

of the trail is on‐street with limited pavement markings.

Building upon the other recent improvements, the 2027 Green Bay Trail improvement project is

construction of a 10-foot-wide off-street path along the west side of Old Green Bay Road from Hazel

Avenue to South Avenue, for an approximate project length of 1,500 feet. The project will be

entirely within Village right-of-way. Additional project elements include retaining wall, drainage,

ADA compliant crosswalks and intersection improvements.

The 2027 Green Bay Trail improvement project has been awarded Illinois Transportation

Enhancement Program (ITEP) funding for construction and construction engineering.

Pre-final plans can be accessed through the following link: 2027 Green Bay Trail Pre-Final Plans

SCOPE OF SERVICES

The selected Consultant shall provide all Phase III construction engineering services necessary to

support the successful completion of the project in accordance with IDOT/FHWA standards and

procedures. The Scope of Services requested shall include but not be limited to the following:

• Participate in project kickoff, preconstruction, progress, coordination, and closeout

meetings with the Village, IDOT, contractor, utilities, and other agencies or

stakeholders as required.

• Provide qualified construction engineering and inspection personnel for the duration of

construction sufficient to meet the project schedule.

• Observe and document construction activities to verify conformance with contract

documents, approved submittals, permit conditions, IDOT standards, and applicable

federal requirements.

• Measure and document contract quantities; review contractor pay estimates; prepare

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
26-017 Green Bay Trail – Phase III Construction Engineering Services	August 31, 2026 2:00 PM	September 14, 2026 5:00 PM

Green Bay Trail – Phase III Construction Engineering Services

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