Station One Janitorial Services

Request for Proposals
Grand County EMS Station One
Janitorial Services
Grand County EMS is seeking proposals for janitorial services for the newly constructed Station
One facility located at 700 Granby Park Drive South in Granby, Colorado. Services are to be
provided in the public and common areas of the facility including offices, conference spaces,
and restrooms.
Facility Overview
Total Area: Approximately 10,648 sq. ft.
Service Areas:
2 Public entryways
7 Office spaces (includes the Sheriff's Office Central Substation and a small
meeting room)
1 Front billing office area (includes 3 desks)
2 Public restrooms (Men's: 2 toilets, 2 urinals | Women's: 4 toilets)
2 Office bathrooms
1 Small kitchen area (no stove)
1 Small classroom
1 Small scenario room
1 Large scenario room
1 Large conference room

Scope of Work
Standard Service: One day per week. The specific day(s) of the week and time(s) of
service are negotiable and will be mutually agreed upon with the selected vendor.
Large Conference Room: Cleaned a minimum of one time per month, based on usage.
On-Demand/Event Service: The large conference room may require ad-hoc cleaning
before and after large events.
Core Cleaning Tasks
General Areas & Offices (Weekly): Empty all trash receptacles, vacuum all
carpeted areas, wipe down and sanitize and hard surfaces that are free of clutter,
and clean all hallway floors (sweep/mop).
Restrooms (Weekly): Clean and sanitize all toilets (six total public, plus two office
bathrooms), urinals (two total), sinks, mirrors, and floors. Restock toilet paper and
paper towels. Empty trash.
Kitchen Area (Weekly): Wipe down counters, tables, and sink. Empty trash and
sweep/mop floors.
Entryways (Weekly): Sweep/mop hard floors, vacuum entrance mats, and clean
glass doors.
Large Conference Room (Monthly and ad-hoc): Vacuum, wipe down tables and
surfaces, empty trash, and ensure the room is fully prepped and/or cleaned after
use.
Consumables, Chemicals & Equipment

Grand County EMS will furnish all consumables (including toilet paper, paper
towels, hand soap, and trash can liners).
Grand County EMS will supply cleaning supplies and equipment. If Vendor
chooses to use their own supplies and equipment, Grand County EMS will not be
responsible to the Vendor for such supplies or equipment.
Security, Compliance & Insurance Requirements
HIPAA Compliance: The vendor must execute and strictly adhere to a Business
Associate Agreement (BAA) to ensure complete HIPAA compliance.
Background Checks: All personnel must pass a comprehensive background check prior
to being granted access to the premises.
Insurance Requirements: The vendor must carry appropriate insurance that meets or
exceeds all County requirements. This includes Workers' Compensation coverage and
General Liability.
Staffing: Vendor must state whether they utilize direct W-2 employees or 1099
subcontractors (direct employees are strongly preferred to maintain background check
and BAA integrity).
Contract and Submittal Terms
The Successful Vendor will be required to enter into a Services Agreement with the
Grand County Board of County Commissioners, subject to annual appropriations. The
contract term will be one year.
Grand County reserves the right to reject any and all proposals or to cancel this Request
for Proposals at any time without notice.
Grand County seeks to contract for the best value, therefore, the lowest proposal may
not be the awarded proposal.
If Grand County and the Contractor cannot successfully negotiate terms and execute a
contract, Grand County reserves the right to negotiate and award the contract to the next
most qualified contractor.
Proposals must be received by 3:00 p.m. on November 13, 2026 by Deputy EMS Chief
William Clark at PO Box 1457, 700 Granby Park Drive South, Granby CO 80446 or via
email to wclark@co.grand.co.us.
Point of Contact
Deputy EMS Chief William Clark
PO Box 1457
700 Granby Park Drive South
Granby CO 80446
wclark@co.grand.co.us.
(970) 887-2732