BOOKS

Invitation for Bid # 251-27-175
1551 Rock Quarry Rd - Bldg. F Proposals will be publicly opened: November 2, 2026 @ 2:00 PM
Raleigh, NC 27610 Contract Type: Agency Specific Term Contract
Refer ALL Inquiries to: Petra Gooding Commodity: BOOKS (WAKE UP & READ)
Telephone No: 919-588-3456
E-Mail: bids-pgooding@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout
this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via
facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified
herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
The submission of false or misleading information in the vendor's proposal.
Any efforts to dissuade or discourage other vendors from submitting proposals.
Any efforts to influence, dictate, or change the terms of another vendor's proposal.
Any form of bid collusion or bid rigging.
Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
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IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time (ET.)
Issue IFB WCPSS 10-21-26
Submit Written Questions Vendor 10-23-26 by 2:00 pm
Provide Response to Questions WCPSS 10-26-26 by End of Business
Submit Proposals electronically via Vendor 11-2-26 by 2:00 pm
https://evp.nc.gov
Public Live Bid Opening WCPSS 11-2-26 at 2:00 pm
(vendor attendance is not required)
Microsoft Teams meeting Join:
https://teams.microsoft.com/meet/2111746709
38884?p=LzsiH043jjSaH8kxK8
Meeting ID: 211 174 670 938 884
Passcode: J6HM32qu
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal. To accommodate the Question process, Vendors shall submit any such questions by the above due date.
Written questions shall be emailed to bids-pgooding@wcpss.net by the date and time specified above. Vendors should
enter "IFB 251-27-175 Questions" as the subject for the email. Question's submittals should include a reference to the
applicable IFB section and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response, and any additional terms deemed necessary
by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction
or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in
connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained
in an Addendum to this IFB. Addendum's associated with the Invitation for Bid will be posted to the following links
and it will be the vendor's responsibility to adhere to and check these addendums prior to bid submittal:
(http://wcpss.net/domain/101)
(http://www.evp.nc.gov/solicitations)
PROPOSAL SUBMITTAL
Submit one (1) signed, original executed proposal response via eVP (emails not accepted).
Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further
consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendors'
sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of
opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject
a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendors' proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on how to
use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to the district,
Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training.
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PURPOSE
The Wake County Public School System's (WCPSS) is seeking to obtain books for its Wake Up & Read program.
BACKGROUND
For background purposes, The Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 203 schools in the district, including 123
elementary schools, 38 middle schools, 32 high schools, and 10 special schools, serving a student population of
approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
SCOPE OF WORK
Please provide a quote for the following books in the template below. Substitute titles or substitute ISBNs
must be specifically noted.
All books will ship FOB to: Wake County Public Schools
Central Receiving Department
1551 Rock Quarry Road, Building F
Raleigh, NC 27610
Qty Description Unit Price Amount
166 938194 - PREK VARIETY - 10-BOOK BONUS BOOK PACK
176 799950 - GRADES PREK-1 VARIETY - 10-BOOK BONUS
BOOK PACK
131 799955 - GRADES PREK-1 FAVORITE CHARACTERS -
10-BOOK BONUS BOOK PACK
126 799956 - GRADES 2-3 FAVORITE CHARACTERS - BONUS
BOOKS
125 799951 - GRADES 2-3 VARIETY - 10-BOOK BONUS BOOK
PACK
75 799953 - GRADES 3-5 VARIETY - 10-BOOK BONUS BOOK
PACK
115 799957 - GRADES 3-5 FAVORITE CHARACTERS -
10-BOOK BONUS BOOK PACK
33 799952 - GRADES PREK-3 SPANISH - 10-BOOK BONUS
BOOK PACK
500 746678 - COULD YOU EVER DINE WITH DINOSAURS?
500 744353 - WHAT IF YOU HAD T. REX TEETH?: AND OTHER
DINOSAUR PARTS (SCHOLASTIC READER, LEVEL 2)
500 44689 - THE MAGIC SCHOOL BUS(R) IN THE TIME OF THE
DINOSAURS
500 568127 - WHO WOULD WIN?: TRICERATOPS VS.
SPINOSAURUS
500 549527 - BOY, WERE WE WRONG ABOUT DINOSAURS!
500 826189 - NATIONAL GEOGRAPHIC KIDS READERS:
BUZZ, BEE!
300 830385 - LOOK AND WONDER: THE AMAZING LIFE
CYCLE OF BUTTERFLIES
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500 827300 - HISTORY OF FUN STUFF: THE SWEET STORY
OF HOT CHOCOLATE!
300 856688 - NATIONAL GEOGRAPHIC KIDS: A SEED IS THE
START
300 978510 - THE LIFE AND TIMES OF THE PEANUT
500 22296 - THE MAGIC SCHOOL BUS(R) PLANTS SEEDS
500 803484 - AMAZING PLANT POWERS
500 584684 - IT'S OUR GARDEN
500 931432 - THE MAGIC SCHOOL BUS(R) CHAPTER BOOKS:
AMAZING MAGNETISM
500 590148 - THE POUT-POUT FISH GOES TO SCHOOL
500 713311 - WE DON'T EAT OUR CLASSMATES
500 737256 - ELEPHANT & PIGGIE: A BIG BUY TOOK MY
BALL! (#19)
500 736193 - MOLLY LOU MELON: SPEAK UP, MOLLY LOU
MELON
500 943452 - MOLLY LOU MELON: STAND TALL, MOLLY LOU
MELON
500 506521 - THE BLACK LAGOON: THE BULLY FROM THE
BLACK LAGOON
500 832907 - FRIENDS ROCK: AN ACORN BOOK (UNICORN
AND YETI #3)
500 44297 - CLIFFORD THE BIG RED DOG
500 522275 - BUZZ BOY AND FLY GUY (FLY GUY #9)
(TURTLEBACK SCHOOL & LIBRARY BINDING EDITION)
500 979914 - HI! FLY GUY (FLY GUY #1)
500 813275 - ENEMY PIE
500 805172 - WHAT IS A FRIEND?
50 963582 - MY FIRST BOOK OF SIGN LANGUAGE
500 43162 - THIS IS THE WAY WE GO TO SCHOOL
300 751591 - DRUM DREAM GIRL
300 580575 - DREAM BIG
300 653824 - 10 THINGS YOU CAN DO TO PROTECT
ANIMALS
300 653825 - 10 THINGS YOU CAN DO TO REDUCE, REUSE,
RECYCLE
200 141156 - SCHOLASTIC NEWS NONFICTIN READERS(R) -
CONSERVATION: OUR EARTH: SAVING WATER
300 568597 - 10 THINGS I CAN DO TO HELP MY WORLD
300 732829 - HARLEM GROWN
300 732325 - NIBI EMOSAAWDANG / THE WATER WALKER
300 579350 - THE TREE LADY
300 761534 - NIKI NAKAYAMA
300 861969 - TICKTOCK BANNEKER'S CLOCK
200 793684 - THE BICYCLE
300 857260 - NATIONAL GEOGRAPHIC KIDS READERS:
HELPERS IN YOUR NEIGHBORHOOD
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300 826486 - THE EYE OF THE WHALE
300 653239 - BARACK OBAMA (NEW EDITION)
300 708470 - OUR LITTLE HEROES / NUESTROS PEQUENOS
HEROES
200 717000 - STANDING ON HER SHOULDERS
500 803222 - SCHOLASTIC READER!(R) LEVEL 3 - WHEN I
GROW UP: MISTY COPELAND
300 859001 - TADPOLE - EMOTIONS: AFRAID
500 850327 - ABC MINDFUL ME
500 564827 - BE HAPPY!
500 826938 - LOLA LEVINE AND THE VACATION DREAM
500 747185 - MINDY KIM AND THE BIG PIZZA CHALLENGE
500 718757 - MINDY KIM AND THE YUMMY SEAWEED
BUSINESS
500 818554 - PETER POWERS AND HIS NOT-SO-SUPER
POWERS!
500 832539 - STELLA DIAZ HAS SOMETHING TO SAY
500 754018 - WAYS TO SHARE JOY
500 811710 - ANNA, BANANA, AND THE BIG-MOUTH BET
500 588859 - ANNA, BANANA, AND THE FRIENDSHIP SPLIT
500 503466 - CLEMENTINE
500 827273 - ELLRAY JAKES THE RECESS KING!
500 803608 - NATIONAL GEOGRAPHIC KIDS: CHAPTERS:
TOGETHER FOREVER!
100 856874 - WRITE TO ME
300 826746 - I AM: LEBRON JAMES
300 647190 - LIONEL MESSI
300 814200 - BIG PAPI DAVID ORTIZ
300 746199 - ICE BREAKER
300 867261 - SIMONE BILES: RAISING THE BAR
300 776326 - GOING PLACES
300 716035 - THE BOY WHO FAILED SHOW AND TELL
300 747745 - MADAM C.J. WALKER (BRIGHT MINDS)
200 825629 - NATIONAL GEOGRAPHIC KIDS READERS:
SONIA SOTOMAYOR
200 732662 - GRACE HOPPER: QUEEN OF COMPUTER CODE
200 862802 - THE BOY WHO TOUCHED THE STARS / EL NINO
QUE ALCANZO LAS ESTRELLAS
300 750944 - THE SODA BOTTLE SCHOOL
100 562746 - A BOY CALLED SLOW
100 751578 - BUILDING AN ORCHESTRA OF HOPE
500 682933 - MY HEALTH: WHAT MAKES YOU COUGH,
SNEEZE, BURP, HICCUP, BLINK, YAWN, SWEAT, AND
SHIVER?
500 920420 - THE MAGIC SCHOOL BUS(R) CHAPTER BOOKS:
THE GIANT GERM
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500 813127 - I SURVIVED TRUE STORIES: FIVE EPIC
DISASTERS (COLLECTION #1)
200 732132 - NOTHING STOPPED SOPHIE
300 862742 - THE BORDER: MY JOURNEY WITH PAPA / LA
FRONTERA: EL VIAJE CON PAPA
300 993063 - THE CHAMP
300 831489 - WHOOSH! LONNIE JOHNSON'S SUPER-
SOAKING STREAM OF INVENTIONS
300 541721 - WONDER HORSE
ALL SHIPPING CHARGES MUST BE INCLUDED IN LINE-ITEM PRICING FOR QUOTE TO BE VALID
ITEM NUMBERS ARE FROM THE SCHOLASTIC INC. WEBSITE.
QUANTITIES LISTED ARE ESTIMATES. ACTUAL QUANTITIES MAY VARY BASED ON PRICING.
PROPOSAL EVALUATION
All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional
information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.
An evaluation team will review the proposals using the criteria below and make a recommendation. The criteria listed will
be used to evaluate the proposals for the purpose of ranking them in relative position based on how fully each proposal
meets the requirements of this IFB.
AWARD CRITERIA
1. Pricing.
2. Quality of Service: Includes answers and methodology where applicable.
3. Experience and References: WCPSS requests minimum of three reference accounts be provided. Each reference
should demonstrate a record of quality work spanning at least three years. If any vendor submitting a proposal is
limited in the number of reference accounts available, vendor should submit a list of all accounts of record within the
last three years. Vendors shall not use WCPSS as a past reference.
4. Conformity with specifications herein.
SOURCE SELECTION
WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most
responsive/responsible low bid.
i. The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.
However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by
any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all
offers should be complete and reflect the most favorable terms.
ii. Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially
classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be
considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided
with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have
specific page numbers and sections stated in the reference.
iii. To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent
of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all
requirements listed in this IFB may be subject to point reductions during the evaluation process or may be
deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for
rejection.
iv. Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date
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Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has
previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated
rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not
be debarred from doing business with the State of North Carolina or Federal Government.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period-from the date bids are opened through the date the contract is awarded-each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private
entity, if the communication refers to the content of Vendor's bid or qualifications, the contents of another Vendor's bid,
another Vendor's qualifications or ability to perform the contract, and/or the transmittal of any other communication of
information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids
and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,
unless it is determined in WCPSS' discretion that the communication was harmless, that it was made without intent to
influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor's bid may be
disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-
gooding@wcpss.net .
VENDORS ARE CAUTIONED THAT ALL RESPONSES MUST BE ORGANIZED, IDENTIFIABLE AND READILY
ACCESSIBLE. A TEMPLATE IS PROVIDED FOR USE BUT ANY ADDITIONAL INFORMATION SHOULD
REFLECT IDENTIFIABLE LANGUAGE AND BE ACCESSIBLE AND ORGANIZED.
NON-PREFERENCE
It is the intent of WCPSS to procure products in the stated quantity, quality, and size as described in this request while
adhering to general statutes specific to public schools and WCPSS Board of Education policy. The manufacturer, brand
name and model numbers are used to provide respondents specific information on the quality and usefulness of the
product that is being requested. These references are not intended to restrict comparable products. Other manufacturers
and brands will be considered if they meet or exceed the minimum standards of the product referenced. See below for
accompanying literature that is required when submitting your bid.
DESCRIPTIVE LITERATURE/CERTIFICATION
Each bid shall be accompanied by complete descriptive literature, specifications, and all other pertinent data necessary for
thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the specifications.
DEVIATIONS
Any deviations from specifications and requirements herein by bidder may subject proposal to disqualification.
FIRM BID
Prices and any other entry made hereon by the bidder shall be considered firm and not subject to change or withdrawal.
TAXES
Wake County Public School System is NOT tax-exempt. Unless otherwise indicated, tax must be computed and added to
your bid. Any itemized shipping charges are also subject to tax.
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REQUIRED SUBMITTALS
1. Signed execution page (page 1)
2. Cost proposal
3. References
CUSTOMER REFERENCES
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
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TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific to this bid document. Wake
County Public School System (WCPSS) objects to and will not evaluate or consider any additional terms and conditions submitted
with a bidder response. This applies to any language appearing in or attached to the document as part of the bidder's response.
DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
* BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
* TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period
of time based on estimated quantities only.
* OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1)
special terms and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall be valid for 45
days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and
acceptance.
7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered
that items offered are in strict compliance with these specifications, and bidder will be held responsible, therefore. Deviations shall
be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will
be acceptable.
8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and, in the spaces, provided in
this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature
and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy
this provision. Bids which do not comply with these requirements will be subject to rejection.
9. RECYCLING AND SOURCE REDUCTION: It is the policy of WCPSS to encourage and promote the purchase of products with
recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more
durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of WCPSS which issued the solicitation document, those products or
packaging they offer which have recycled content and that are recyclable.
10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser
named on the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to this
document shall be made only by written addendum from WCPSS Purchasing Department. The bidder is cautioned that the
requirements of this bid can be altered only by written addendum and that verbal communications from whatever source are of no
effect.
11. ACCEPTANCE AND REJECTION: WCPSS reserves the right to reject any and all bids, to waive any informality in bids and,
unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error
and the other is obviously correct, the incorrect price will be disregarded.
12. REFERENCES: WCPSS reserves the right to request a list of users of the exact item offered. WCPSS may contact these users to
determine acceptability of the bid. Such information may be considered in the evaluation of the bid.
13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and
best bid most advantageous to WCPSS as determined upon consideration of such factors as: prices offered; the quality of the
articles offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the
specifications and other conditions set forth in the bid; the suitability of the articles for the intended use; the related services
needed; the date or dates of delivery and performance; and such other factors deemed by WCPSS to be pertinent or peculiar to
the purchase in question. Unless otherwise specified by WCPSS or the bidder, WCPSS reserves the right to accept any item or
group of items on a multi-item bid. WCPSS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS,
WCPSS reserves the right to make partial, progressive, or multiple awards: where it is advantageous to award separately by items;
or where more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service,
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geographical areas; other factors deemed by WCPSS to be pertinent or peculiar to the purchase in question.
14. CONFIDENTIAL INFORMATION: As provided by statute and rule, WCPSS will consider keeping trade secrets which the bidder
does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL" by the
bidder. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination whether
it is or not will be determined by North Carolina law.
15. SAMPLES: Sample items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon
request, be returned at the bidder's expense. Request for the return of samples must be made within 10 days following date of bid
opening. Otherwise, the samples will become WCPSS property. Each individual sample must be labeled with the bidder's name,
bid number, and item number. A sample on which an award is made will be retained until the contract is completed, and then
returned, if requested, as specified above.
16. AWARD PROCEDURES: Contract award notice shall be posted on WCPSS website. Contract award notices are sent only to
those actually awarded contracts, and not to every person or firm responding to this solicitation.
17. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from applying in-
state preferences against North Carolina's resident bidders. The "Principal Place of Business" is defined as the principal place
from which the trade or business of the bidder is directed or managed.
18. DEFAULT AND PERFORMANCE BOND: In case of default by the contractor, WCPSS may procure the articles or services from
other sources and hold the contractor responsible for any excess cost occasioned thereby. WCPSS reserves the right to require
performance bond or other acceptable alternative guarantees from successful bidder without expense to WCPSS.
19. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate alteration of the
material, quality, workmanship, or performance of the items offered prior to their delivery, it shall be the responsibility of the
contractor to notify in writing WCPSS, indicating the specific regulation which required such alterations. WCPSS reserves the right
to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the contract.
20. TAXES: Any applicable taxes shall be invoiced as a separate item.
G.S. 143-59.1 bars the WCPSS from entering into contracts with vendors if the vendor or its affiliates meet one of the conditions of
G. S. 105-164.8(b) and refuses to collect use tax on sales of tangible personal property to purchasers in North Carolina.
Conditions under G. S. 105-164.8(b) include: (1) Maintenance of a retail establishment or office, (2) Presence of representatives in
the State that solicit sales or transact business on behalf of the vendor and (3) Systematic exploitation of the market by media-
assisted, media-facilitated, or media-solicited means. By execution of the bid document the vendor certifies that it and all of its
affiliates (if it has affiliates) collect the appropriate taxes.
21. SITUS: The place of this contract, its situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding
in contract or tort, relating to its validity, construction, interpretation, and enforcement shall be determined.
22. GOVERNING LAWS: This contract is made under and shall be governed and construed in accordance with the laws of the State
of North Carolina.
23. INSPECTION AT CONTRACTOR'S SITE: WCPSS reserves the right to inspect, at a reasonable time, the equipment/item, plant
or other facilities of a prospective contractor prior to contract award, and during the contract term as necessary for WCPSS
determination that such equipment/item, plant or other facilities conform with the specifications/requirements and are adequate and
suitable for the proper and effective performance of the contract.
24. PAYMENT TERMS: Payment terms are Net no later than 30 days after receipt of correct invoice or acceptance of goods,
whichever is later. Payment may be made by procurement card, and it shall be accepted by the contractor for payment if the
contractor accepts that card (Visa, MasterCard, etc.) from other customers.
25. CONDITION AND PACKAGING: Unless otherwise provided by special terms and conditions or specifications, it is understood and
agreed that any item offered or shipped has not been sold or used for any purpose and shall be in first class condition. All
containers/packaging shall be suitable for handling, storage, or shipment.
26. STANDARDS: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection
to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and
approved in a manner acceptable to the appropriate state inspector which customarily requires the label or re-examination listing or
identification marking of the appropriate safety standard organization; such as the American Society of Mechanical Engineers for
pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers' Association for electrically operated
assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings have been established
for the type of device offered and furnished. Further, all items furnished shall meet all requirements of the Occupational Safety and
Health Act (OSHA), and state and federal requirements relating to clean air and water pollution.
27. PATENT: The contractor shall hold and save WCPSS, its officers, agents, and employees, harmless from liability of any kind,
including costs and expenses, on account of any confidential information, copyrighted material, patented or unpatented invention,
articles, device or appliance manufactured or used in the performance of this contract, including use by WCPSS or disclosure of
any information pursuant to the NC Public Records Act.
28. ASSIGNMENT: No assignment of the contractor's obligations nor the contractor's right to receive payment hereunder shall be
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