PVC Valves and Fittings,

Q25002658 PVC Valves and Fittings, General InformationSolicitation Number
Q25002658 version:
01 Status
ReleasedDepartmentBusiness, Economic Development, & TourismDivisionNatural Energy Laboratory of Hawaii AuthorityIslands (where the work/delivery is to be performed)
HawaiiCategoryGoodsRelease Date 04/30/2025Amendment Date & Time05/16/2025 02:00 PMAmendment Reason
Additional clarity in the specification for line item #1 & #2. Both valves should be the "wafer" style.

Line item 1 changed:

FROM: Asahi/America 12" Type-57 IL Plasgear Butterfly Valve, PVC Body, PVC Disc, EPDM Seat/Seals, Gear Operation, Molded 316 Stainless Steel Lugs or Equivalent
TO: Asahi/America 12” Butterfly Valve PVC Body / PVC Disc EPDM Pool-Pro PLASGEAR WAFER, or Equivalent

Line Item 2 changed:

FROM: Asahi/America 8" Type-57 IL Plasgear Butterfly Valve, PVC Body, PVC Disc, EPDM Seat/Seals, Gear Operation, Molded 316 Stainless Steel Lugs or Equivalent
TO: Asahi/America 8” Butterfly Valve PVC Body / PVC Disc EPDM Pool-Pro PLASGEAR WAFER or Equivalent

Please remember to include the valve bolt kit in 316SS for each of the valves in your bid.

Offer Due Date & Time05/22/2025 02:00 PMDescriptionThe Natural Energy Laboratory requesting bids on various PVC pipe fittings and valves for upgrades and emergency spare parts inventory for its seawater distributions system. Contact PersonOlson, KeithEmail keith.olson@hawaii.gov Phone808-327-9523 x.251General CommentsProcurement OfficerJennifer RasmussenAttachments AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Olson, Keith.

Q25002658 PVC Valves and Fittings, Line Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Olson, Keith.

Q25002658 PVC Valves and Fittings, Instructions

• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.