California Youth Court Directory and Presentation Project

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
REQUEST FOR
PROPOSALS
JUDICIAL COUNCIL OF CALIFORNIA
REGARDING:
California Youth Court Directory and Presentation Project
RFP NUMBER: CFCC-2025-07-TK
PROPOSALS DUE:
APRIL 1, 2026, NO LATER THAN 1:00 P.M. PACIFIC TIME
1 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
1.0 BACKGROUND INFORMATION
1.1 Judicial Council of California. The Judicial Council of California ("Judicial
Council"), chaired by the Chief Justice of California, is the chief policy making
agency of the California judicial system. The California Constitution directs the
Judicial Council to improve the administration of justice by surveying judicial
business, recommending improvements to the courts, and making
recommendations annually to the Governor and the Legislature. The Judicial
Council also adopts rules for court administration, practice, and procedure, and
performs other functions prescribed by law. The Judicial Council's Court
Operations and Services Division, Center for Families, Children & the Courts
("CFCC") supports programs in court settings that improve practice and services
for children, youth, parents, families, and other court users.
1.2 Project. This request seeks a proposal from a qualified Contractor to develop an
updated, comprehensive directory of all California youth courts. This directory
must detail each court's county location, operational model, average participant
volume, lead agency, and relationship with the local superior court. The directory
should also identify whether the program integrates or provides training
on behavioral health issues. Upon completion of the directory, the Contractor will
provide a summary report of the data analyzing the current state of youth courts
and give a presentation on the report which must be conducted in a way suitable
for recording and future distribution.
The preferential Contractor will be familiar with youth courts, including their
structure and history; gathering and analyzing data; and have experience
presenting about youth courts.
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Judicial Council seeks the services of a person or entity with expertise in
youth courts, also sometimes referred to as peer courts, to create a directory of
youth courts in California.
The Contractor will be expected to contact youth courts and lead agencies (e.g.,
probation, law enforcement) across the state, solicit information about the youth
court program, compile that information into a directory, write a summary report,
and present the findings in a way that can be recorded.
The maximum funding available for this project is $30,000.00, which is inclusive
of all expenses for the project. The Judicial Council intends to award one (1)
Agreement with a term of 10 months, approximately from April 20, 2026,
through February 26, 2027.
2 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
2.1 Tasks and Deliverables
The Judicial Council anticipates the following tasks and specific deliverables.
Without changing the deliverables, the Proposer should correct, validate and
expand on the tasks, as deemed necessary or desirable by the Proposer.
2.2.1 Tasks
2.2.1.1 Meet with and obtain input from Judicial Council staff regarding
outcomes for this project.
2.2.1.2 Contact California's youth/peer courts to obtain the required
information for the directory, ensuring that all youth courts are
included.
2.2.1.3 Create a database directory containing all the required
information.
2.2.1.4 Draft a report providing an overview of California Youth Courts.
2.2.1.5 Prepare and give a presentation of the data and summary report
findings that can be recorded.
2.2.2 Deliverables
2.2.2.1 Deliverable 1: Meet with Judicial Council staff to obtain input on
the project.
Estimated Due Date: April 23, 2026
2.2.2.2 Deliverable 2: Design and develop a written plan to collect
directory information with feedback from Judicial Council staff.
Estimated Due Date: May 28, 2026
2.2.2.3 Deliverable 3: Implement plan to collect and compile
information, providing the updated database directory of
California's youth/peer courts to the Judicial Council.
Estimated Due Date: February 15, 2027
2.2.2.4 Deliverable 4: Provide a summary report of the data which
analyzes the current state of youth courts in California and give a
presentation on the report which must be conducted in a way
suitable for recording and future distribution. Estimated Due
Date: February 26, 2027
3.0 TIMELINE FOR THIS RFP
The Judicial Council has developed the following list of key events related to this RFP.
All dates are subject to change at the discretion of the Judicial Council.
3 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
EVENT DATE
RFP issued March 11, 2026
Deadline for written questions to
March 20, 2026, by 1 PM PST
solicitations@jud.ca.gov
Questions and answers posted (estimate only)
Bidders / Solicitations | Judicial Branch of March 25, 2026
California
Latest date and time proposal may be submitted April 1, 2026,
solicitations@jud.ca.gov 1:00 P.M. Pacific Time
Evaluation of proposals (estimate only) April 2, 2026 - April 6, 2026
Notice of Intent to Award (estimate only) April 7, 2026
Negotiations and execution of contract (estimate April 13, 2026 - April 17,
only) 2026
Contract start date (estimate only) April 20, 2026
Contract end date (estimate only) February 26, 2027
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP:
4 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
ATTACHMENT DESCRIPTION
Attachment 1: These rules govern this solicitation.
Administrative Rules
Governing RFPs
Attachment 2: If selected, the person or entity submitting a proposal (the
Judicial Council "Proposer") must sign a Standard Form agreement containing
Standard Terms and these terms and conditions (the "Terms and Conditions").
Conditions
Attachment 3: On this form, the Proposer must indicate acceptance of the
Proposer's Terms and Conditions or identify exceptions to the Terms and
Acceptance of Conditions.
Terms and
Conditions Note: A material exception (addition, deletion, or other
modification) to a Minimum Term will render a proposal
non-responsive. The Judicial Council, in its sole discretion,
will determine what constitutes a material exception.
Attachment 4: The Proposer must complete the General Certifications Form
General and submit the completed form with its proposal.
Certifications Form
Attachment 5: Darfur The Proposer must complete the Darfur Contracting Act
Contracting Act Certification and submit the completed certification with its
Certification proposal.
Attachment 6: The Proposer must complete this form and submit it with their
DVBE Declaration proposal only if Proposer wishes to qualify for the DVBE
incentive.
Attachment 7: The Proposer must complete this form and submit it with their
Bidder Declaration proposal if they wish to claim the DVBE incentive associated
with this solicitation.
Attachment 8: The Proposer must complete and return this form with their
Reference Form proposal.
Payee Data Record This form contains information the Judicial Council requires in
Form (STD 204) order to process payments and must be submitted with the
proposal. STD 204 - Payee Data Record
Payee Data Record This form is optional. This form is used to provide remittance
Form Supplement address information if different than the mailing address on the
(STD 205) STD 204 - Payee Data Record. Use this form to provide
additional remittance addresses and additional Authorized
Representatives of the Payee not identified on the STD 204.
STD 205 - Payee Data Record Supplement
5.0 PAYMENT INFORMATION
Subject to the terms in Attachment 2, Appendix B, Payment Provisions, the selected
provider will be paid on a firm-fixed price per Deliverable basis.
The resulting contract will be comprised of firm-fixed pricing for satisfactory
completion of each Deliverable listed below. Completion Dates listed in the below table
5 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
are estimated. The actual completion dates and firm fixed amounts will be based on the
awarded proposal.
Contractor shall submit invoices upon satisfactory completion of services.
No other expenses, including travel expenses, will be reimbursed by the Judicial Council.
The payment term is Net 60 from date or acceptance of services.
Table 1 Deliverables:
Deliverable(s) Description Estimated Completion Date
Deliverable 1:
April 23, 2026
Meet with Judicial Council staff to obtain input on the project.
Deliverable 2:
Design and develop a written plan to collect the directory May 28, 2026
information with feedback from Judicial Council staff.
Deliverable 3:
Implement plan to collect and compile information, providing
February 15, 2027
the updated database directory of California's youth/peer courts
to the Judicial Council
Deliverable 4:
Provide a summary report of the data which analyzes the
current state of youth courts in California and give a February 26, 2027
presentation on the report which must be conducted in a way
suitable for recording and future distribution.
6.0 SUBMISSIONS OF PROPOSALS
6.1 Proposals should provide straightforward, concise information that satisfies
the requirements of the "Proposal Contents" section below. Emphasis should
be placed on conformity to the RFP's instructions and requirements, and
completeness and clarity of content.
6.2 The Proposer must submit its proposal in two parts: the technical proposal
and the cost proposal.
a. The Proposer must submit an electronic copy of the Technical
Proposal. The proposal must be signed by an authorized
representative of the Proposer. The technical proposal must be
submitted via email to solicitations@jud.ca.gov and the attachment
must be marked "TECHNICAL PROPOSAL." The Proposer must
write the RFP title and number in the subject line of the email.
b. The Proposer must submit an electronic copy of the Cost Proposal.
The proposal must be signed by an authorized representative of the
Proposer. The Cost Proposal can be submitted in the same email as
6 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
the Technical Proposal to solicitations@jud.ca.gov, but should be a
separate attachment from the technical proposal and clearly
labeled "COST PROPOSAL." The Proposer must write the RFP
title and number in the subject line of the email.
6.3 Proposals must be delivered by the date and time listed on the coversheet of
this RFP. For the purposes of this RFP, proposals shall be transmitted only
by email.
6.4 Late proposals will not be accepted.
7.0 PROPOSAL CONTENTS
7.1 Technical Proposal. The following information must be included in the
technical proposal. A proposal lacking any of the following information may be deemed
non-responsive.
a. A cover letter containing the Proposer's name, address, telephone and fax numbers,
and federal tax identification number. Note that if the Proposer is a sole proprietor
using his or her social security number, the social security number will be required
before finalizing a contract.
b. Name, title, address, telephone number, and email address of the individual who
will act as the Proposer's designated representative for purposes of this RFP.
c. Description of the Proposer's background, qualifications, and experience, along with
a resume that includes Proposer's education, any applicable credentials or
certifications, current work history, and a summary of experience and knowledge
relevant to the proposed agreement tasks. Additional qualifications and experience on
similar projects may be included.
d. Description of the key staff, including a dedicated program manager, who would
service the contract. Provide a list of the staff, including name, title, and length of
service within the organization, along with a resume for each staff member that
includes the person's education, any applicable credentials or certifications, current
work history, and a summary of experience and knowledge related to the proposed
agreement tasks. Other staff should be identified by name and title. Additional
qualifications and experience on similar projects may be included.
e. A minimum of two (2) clients may be contacted for whom Proposer has conducted
similar services. References are to include names, addresses, telephone numbers, and
an email address. Judicial Council staff may contact referenced clients when
reviewing an offer to verify the information provided. A reference must be external to
the Proposer's organization.
f. Proposed method to complete the work.
7 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
i. Project plan that outlines the proposed approach using the general deadlines
specified within this RFP.
ii. Sample outline and timeline of steps to be taken.
iii. Example of how the information will be interactively distributed.
g. Acceptance of the Terms and Conditions.
i. On Attachment 3, the Proposer must check the appropriate box and sign
the form. If the Proposer marks the second box, it must provide the
required additional materials. An "exception" includes any addition,
deletion, or other modification.
ii. If exceptions are identified, the Proposer must also submit (i) a red-lined
version of the Terms and Conditions that implements all proposed
changes, and (ii) a written explanation or rationale for each exception
and/or proposed change.
h. Certifications, Attachments, and other requirements.
i. The Proposer must complete the General Certifications Form (Attachment
4) and submit the completed form with its proposal.
ii. The Proposer must complete the Darfur Contracting Act Certification
(Attachment 5) and submit the completed certification with its proposal.
iii. The Proposer must complete the Payee Data Record Form and submit the
completed copy with the proposal.
iv. If Contractor is a California corporation, limited liability company ("LLC"),
limited partnership ("LP"), or limited liability partnership ("LLP"), proof
that Contractor is in good standing in California. If Contractor is a foreign
corporation, LLC, LP, or LLP, and Contractor conducts or will conduct (if
awarded the contract) intrastate business in California, proof that Contractor
is qualified to do business and in good standing in California. If Contractor
is a foreign corporation, LLC, LP, or LLP, and Contractor does not (and will
not if awarded the contract) conduct intrastate business in California, proof
that Contractor is in good standing in its home jurisdiction.
v. Copies of the Proposer's (and any subcontractors') current business licenses,
professional certifications, or other credentials.
8 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
7.2 Cost Proposal. The following information must be included in the cost proposal:
i. Proposer must provide a firm fixed price for each deliverable described.
The total cost for the entire project should be within the range of
$25,000.00 to $30,000.00.
Deliverable(s) Description Proposed Firm Fixed Estimated
Price Completion
Date
Deliverable 1:
Meet with Judicial Council staff to obtain input on April 23, 2026
the project.
Deliverable 2:
Design and develop a written plan to collect the
May 28, 2026
directory information with feedback from Judicial
Council staff.
Deliverable 3:
Implement plan to collect and compile information, February 15,
providing the updated database directory of 2027
California's youth/peer courts to the Judicial Council
Deliverable 4:
Provide a summary report of the data which analyzes
the current state of youth courts in California and February 26,
give a presentation on the report which must be 2027
conducted in a way suitable for recording and future
distribution.
8.0 OFFER PERIOD
A Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal
due date. In the event a final contract has not been awarded within this period, the JBE
reserves the right to negotiate extensions to this period.
9 rev December 2025

RFP Title: California Youth Court Directory and Presentation Project
RFP Number: CFCC-2025-07-TK
9.0 EVALUATION OF PROPOSALS
At the time proposals are opened, each proposal will be checked for the presence or
absence of the required proposal contents.
The Judicial Council will evaluate the proposals on a 100-point scale using the criteria set
forth in the table below. Award, if made, will be to the highest-scored proposal.
If a contract will be awarded, the Judicial Council will post an intent to award notice at
Bidders / Solicitations | Judicial Branch of California.
CRITERION MAXIMUM NUMBER
OF POINTS
Quality of work plan submitted 19
Experience with similar assignments 25
Cost 30
Qualifications of staff to be assigned to project
based on resumes submitted, experience, 8
background, expertise, and credentials
Acceptance of the Terms and Conditions 10
Ability to meet timing requirements to complete the
5
project
("DVBE") Incentive Disabled Veterans Business
Enterprise incentive is available to qualified 3
proposers.
10.0 INTERVIEWS
The Judicial Council may conduct interviews with Proposers to clarify aspects set forth in
their proposals or to assist in finalizing the ranking of top-ranked proposals. The
interviews may be conducted by phone. If there's a need to clarify any portion of
Proposer's proposal, the Judicial Council will notify Proposer regarding interview
arrangements.
11.0 CONFIDENTIAL OR PROPRIETARY INFORMATION
PROPOSALS ARE SUBJECT TO DISCLOSURE TO THIRD PARTIES AND
MEMBERS OF THE PUBLIC PURSUANT TO APPLICABLE LAWS,
INCLUDING PUBLIC DISCLOSURE PURSUANT TO RULE 10.500 OF THE
CALIFORNIA RULES OF COURT. Except as required by law, the Judicial Council
will not disclose (i) social security numbers, or (ii) balance sheets or income statements
10 rev December 2025