Water Source Heat Pump System Replacement

Location:	North Carolina
Posted:	Mar 11, 2026
Due:	Apr 8, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	N - Installation of Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	102-2526-03
Publication URL:	To access bid details, please log in.

Solicitation Number:	102-2526-03
Project Title:	Water Source Heat Pump System Replacement
Description:	Isothermal Community College is seeking a qualified mechanical contractor to provide all labor, materials, equipment, supervision, permits, crane services, startup, testing, balancing, and incidentals necessary to complete the turnkey demolition and replacement of an existing rooftop water source heat pump system, cooling tower, and condenser water pumps.
Opening Date:	4/8/2026 2:00 PM
Posted Date:	3/11/2026
Status:	Open
Department:	ISOTHERMAL COMMUNITY COLLEGE


Solicitation Number * 102-2526-03	Department ISOTHERMAL COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-04-08T14:00:00.0000000	Posted Date * 2026-03-11T14:08:34.0000000Z	Primary Commodity Code Heating and cooling and air conditioning HVAC construction and maintenance services
Mandatory Conference/Site Visit 2026-03-25T04:00:00.0000000Z	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Heather Maples
Description Isothermal Community College is seeking a qualified mechanical contractor to provide all labor, materials, equipment, supervision, permits, crane services, startup, testing, balancing, and incidentals necessary to complete the turnkey demolition and replacement of an existing rooftop water source heat pump system, cooling tower, and condenser water pumps.

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STATE OF NORTH CAROLINA

Isothermal Community College

Invitation for Bid #: 2526-03

Water Source Heat Pump System Replacement

Date of Issue: March 11, 2026

Bid Opening Date: April 8, 2026

AT 2:00 PM, ET

Direct all inquiries concerning this IFB to:

Heather Maples

Purchaser/Equipment Coordinator

Email: hmaples@isothermal.edu

Phone: 828-395-1451

STATE OF NORTH CAROLINA

Invitation for Bid #

2526-03

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in

good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do

not have a Vendor number, register at https://evp.nc.gov/SignIn

Sealed, mailed responses ONLY will be accepted for this solicitation.

Ver: 11/2025

Bid Number: 2526-03

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Division of Isothermal Community College

Refer ALL Inquiries regarding this IFB to:

Heather Maples: Purchaser

hmaples@isothermal.edu

828-395-1451

Using Agency: Isothermal Community College

Requisition No.: PR12953608

Invitation for Bid #: 2526-03

Bids will be publicly opened: April 8, 2026 @ 2:00 PM, EST

Isothermal Community College

Administration Building, Auditorium - Room 127

286 ICC Loop Road

Spindale, NC 28160

Commodity No. and Description: 721540 - Distribution and

conditioning system equipment maintenance and repair services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers

and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within

the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of

1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or

voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract

awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work

authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State

requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against

any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with

the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or

inspecting or supervising delivery of the public contract of any gift from anyone with a contract with the State, or from

any person seeking to do business with the State. By execution of this response to the IFB, the undersigned certifies,

for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any such gift has been

offered, accepted, or promised by any employees of your organization.

Ver: 11/2023

Bid Number: 2526-03

Vendor: __________________________________________

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH

CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the

ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be

accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days,

or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing,

effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the

written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are

incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions

may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of Isothermal Community College)

Ver: 11/2025

Bid Number: 2526-03

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .......................................................................................................... 5

1.1 CONTRACT TERM............................................................................................................................ 5

2.0 GENERAL INFORMATION .................................................................................................................. 5

2.1 INVITATION FOR BID DOCUMENT....................................................................................................5

2.2 E-PROCUREMENT FEE ..................................................................................................................... 6

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ..................................................... 6

2.4 IFB SCHEDULE ................................................................................................................................. 6

2.5 SITE VISIT ....................................................................................................................................... 6

2.6 BID QUESTIONS .............................................................................................................................. 7

2.7 BID SUBMITTAL .............................................................................................................................. 7

2.8 BID CONTENTS................................................................................................................................ 9

2.9 ALTERNATE BIDS............................................................................................................................. 9

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................................ 9

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ...................................................................... 9

3.1 METHOD OF AWARD ...................................................................................................................... 9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ............................ 10

3.3 BID EVALUATION PROCESS ........................................................................................................... 10

3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................... 11

3.5 INTERPRETATION OF TERMS AND PHRASES................................................................................... 11

4.0 REQUIREMENTS ............................................................................................................................. 12

4.1 PRICING........................................................................................................................................ 12

4.2 FINANCIAL STABILITY .................................................................................................................... 12

4.3 HUB PARTICIPATION..................................................................................................................... 12

4.4 REFERENCES ................................................................................................................................. 13

4.5 BACKGROUND CHECKS ................................................................................................................. 13

4.6 PERSONNEL .................................................................................................................................. 13

4.7 VENDOR’S REPRESENTATIONS ...................................................................................................... 13

4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................................... 14

4.9 SUBCONTRACTORS ....................................................................................................................... 14

4.10 SECRETARY OF STATE REGISTRATION ............................................................................................ 14

5.0 SCOPE OF WORK AND SPECIFICATIONS........................................................................................... 15

5.1 SCOPE OF WORK AND SPECIFICATIONS ......................................................................................... 15

Ver: 11/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Water Source Heat Pump System Replacement

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