Rebid: 4411 Highway 24 Driveway

BID # 02-1725
Invitation to Bid - Rebid
Carteret County Government
4411 Highway 24 Driveway
Issued: March 11, 2026
Submission Deadline: March 31, 2026 by 1:00 PM, EST.
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 1

BID # 02-1725
CARTERET COUNTY PUBLIC BUILDINGS
Phone: 252-648-7877
INVITATION TO BID
Date: March 11, 2026
To: General Contractors
Project Name: 4411 Highway 24 Driveway
Scope of Work:
Carteret County Government is seeking competitive proposals to complete the installation of a 20' wide and approximately
5,100 linear feet of asphalt driveway to the County's future boat ramp facility and the new North Carolina Coastal Federation
facility at 4411 Highway 24 in Newport, North Carolina, PIN: 630503246341000.
General Scope of Work
* Installation of 20' wide driveway per plans completed by the John R. McAdams, Company, Inc. dated August 21, 2025.
* Rough and fine grading.
* Installation of 8" aggregate base course and 2.5" asphalt surface course.
* Final seeding and stabilization of disturbed areas.
* Installation of three (3) "No Parking Signs" along each side of the driveway within 300' feet of the entrance secured to
4" x 4" treated timber posts embedded in a concrete footer.
* For bidding purposes, contractors shall assume that the existing elevations of the driveway are to be the finished grade
of the new asphalt driveway. Contractors are to assume that the existing roadway has the same alignment as the
proposed asphalt driveway.
* Contractor shall be responsible for all testing.
Performance and Payment Bonds will be required in the amount of 100 percent of the Contract Price. Bonds shall be in
accordance with State of North Carolina Statues and in a separate sealed envelope. A 5% bid bond or bid deposit (cash or
certified check) shall be submitted with each bid. This project is being bid in accordance with N.C.G.S. 143-129. The County
reserves the right to award the project to the lowest responsive, responsible bidder.
From the date of this notice until the date of opening of the Bidding Documents, Contract Documents, including Plans and
Specifications can be obtained from Arendell Engineers, 1004 Arendell Street, Morehead City, North Carolina, 28557 for PDF
copies. Contact Graham Strother or John Wade at Arendell Engineers at (252) 622-4338 to obtain plans.
With request for Bidding Documents please supply the following information: Company Name, Contact Person, Street Address,
and Phone and Fax Numbers for Bidding office; North Carolina Contractor's license with limitation and classification.
Bidders are encouraged to examine the project site prior to bidding. ENGINEER will transmit to Bidding Document holders of
record such Addenda and explanations as ENGINEER considers necessary in response to written questions. Oral statements
may not be relied upon and will not be binding or legally effective.
A non-mandatory Pre-Bid Conference will be held on-site on March 18, 2026 at 11:00 AM local time. Interested contractors
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 2

BID # 02-1725
are highly encouraged to attend. Representatives of OWNER and ENGINEER will transmit to Bidding Document holders of
record such Addenda as ENGINEER considers necessary in response to questions arising at the conference. Oral statements
may not be relied upon and will not be binding or legally effective until provided in writing.
The Preliminary Project Schedule is as follows:
March 11, 2026 Invitation to Bid
March 18, 2026 Non-Mandatory Pre-Bid Conference
March 31, 2026 Bid Opening
Mid-April 2026 Selection Process
End of April 2026 Notice to Proceed
June 12, 2026 Substantial Completion
June 26, 2026 Final Completion
The Preliminary Project Schedule may be modified by mutual agreement of the Owner
and Contractor.
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 3

BID # 02-1725
Award of Contract
Carteret County Government reserves the right to award to multiple contractors deemed to be fully qualified and best
suited among others submitting proposals on the basis of the evaluation factors included within this Invitation to Bid.
The County reserves the right to award the project to the lowest responsive, responsible bidder. Once the proposals
are ranked by Carteret County Governments Committee and the qualified contractor is determined, Carteret County
Government may conduct further negotiations, and/or request presentations to any or all contractors. Carteret County
Government reserves the right to accept or reject, in whole or in part, proposals directed to the best interest of the
County. Each contractor shall fill out the required information within this Invitation to Bid, submit Certificate of
Insurance for liability and Worker's Compensation in order for the proposal to be qualified. Carteret County
Government reserves the right to reject any or all proposals for any reason.
Carteret County POC
All inquiries concerning the Scope of Services, Proposal Submission Requirements, and Site Visits should be
directed to:
Mr. John J. Wade, P.E.
Arendell Engineers
1004 Arendell Street, Morehead City, NC 28557
Email: john@arendellengineers.com
Telephone: 252-622-4338
Issued Date: March 11, 2026
Non-Mandatory Site Visit - March 18, 2026 at 11:00 AM.
Due Date: Proposals to the attention of Carteret County Government are due no later than March 31, 2026 by
1:00 PM, EST. Sealed proposal shall be delivered and/or mailed to
Carteret County Government
Attn: Matt Reynal, Assistant County Manager
3820 Bridges Street, Suite B
Morehead City, NC 28557
Three copies of sealed proposals shall be mailed, and/or hand delivered to the address of the POC shown
above, and the sealed envelope shall clearly state the name of this Invitation to Bid. It is the sole
responsibility of the Contractor to ensure that their proposal arrives by the designated submission date
assigned. Sealed proposals will be opened immediately after the bid submission deadline and read aloud
publicly. Contractors shall submit their bid in an internal envelope marked bid and in a separate sealed
envelope for the bond.
*** NOTICE ***
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH
CAROLINA. FOR CONTRACTS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS
DETERMINED BY THE LICENSING BOARD, BIDDERS ARE REQUIRED TO BECOME LICENSED BY THE NC
LICENSING BOARD.
All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any
requirement may cause the proposal to be considered irregular and may be grounds for rejection.
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 4

BID # 02-1725
G E N E R A L C O N D I T I O N S
GENERAL
a) It is understood and agreed that by submitting a bid that the Contractor has examined these contract
documents, drawings and specifications and has visited the site of the Work, and has satisfied himself rela-
tive to the Work to be performed.
MATERIALS, EQUIPMENT AND EMPLOYEES
a) The contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials,
tools, apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his
work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and
be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall
construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as
shown on the plans, stated in the specifications, or reasonably implied there from, all in accordance with
the contract documents.
b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein
and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the
particular trade involved, and as stipulated in written standards of recognized organizations or institutes of
the respective trades except as exceeded or qualified by the specifications.
c) No changes shall be made in the Work except upon written approval and change order by Director, Carteret
County General Services.
d) Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and
model number or trade name. When specified only by reference standard, the Contractor may select any
product meeting this standard, by any manufacturer. When several products or manufacturers are specified
as being equally acceptable, the Contractor has the option of using any product and manufacturer
combination listed.
e) However, the contractor shall be aware that the cited examples are used only to denote the quality standard
of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific
name; that they are used only to set forth and convey to bidders the general style, type, character and
quality of product desired; and that equivalent products will be acceptable. Substitution of materials, items
or equipment of equal or equivalent design shall be submitted to the architect or engineer for approval or
disapproval; such approval or disapproval shall be made by the architect or engineer prior to the opening of
bids.
f) If at any time during the construction and completion of the work covered by these contract documents, the
conduct of any worker of the various crafts be adjudged a nuisance to the Owner or if any worker be
considered detrimental to the work, the Contractor shall order such parties removed immediately from the
site.
g) The contractor shall designate a foreman/superintendent who shall direct the work.
CODES, PERMITS AND INSPECTIONS
a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all federal,
state, and local laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this
contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall
promptly notify the Designer in writing. If the Contractor performs any work knowing it to be contrary to
such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he shall bear all
cost arising from non-compliance with requirements.
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 5

BID # 02-1725
b) All work under this contract shall comply with all local, state, and federal laws, ordinances, codes, rules
and regulations bearing on the conduct of work. All work shall conform to the current North Carolina
Building Code and other state and national codes as are applicable.
c) The Contractor shall accompany a County designated representative(s) on inspections of the work as
scheduled by Carteret County Government. Carteret County Government reserves the right to make
determination as to whether service is being performed satisfactorily.
SAFETY REQUIREMENTS
a) The Contractor shall be solely responsible for the entire site and the construction of the same and provide
all the necessary protections as required by laws or ordinances governing such conditions and as required
by the Owner or Designer. He shall be responsible for any damage to the Owner's property or that of others
on the job, by himself, his personnel or his subcontractors, and shall make good such damages. He shall be
responsible for and pay for any claims against the Owner arising from such damages.
b) The Contractor shall adhere to the rules, regulations and interpretations of the North Carolina Department
of Labor relating to Occupational Safety and Health Standards for the Construction Industry (Title 29,
Code of Federal Regulations, Part 1926 published in Volume 39, Number 122, Part 11, June 24, 1974
Federal Register), and revisions thereto as adopted by General Statutes of North Carolina 95-126 through
155.
c) The Contractor shall provide all necessary safety measures for the protection of all persons on the work,
including the requirements of the AGC Accident Prevention Manual in Construction as amended, and shall
fully comply with all state laws or regulations and North Carolina Building Code requirements to prevent
accident or injury to persons on or about the location of the work. He shall clearly mark or post signs
warning of hazards existing, and shall barricade excavations and similar hazards. He shall protect against
damage or injury resulting from falling materials and he shall maintain all protective devices and signs
throughout the progress of the work.
TAXES
a) Carteret County is not exempt from North Carolina State Sales and Use Taxes on labor, material and
equipment to be incorporated in the Work. Said taxes shall be included in invoices submitted by
Contractor. Contractor in submitting his invoices shall break out all sales taxes as a separate item and
County where purchase was made.
EQUAL OPPORTUNITY
a) The non-discrimination clause contained in Section 202 (Federal) Executive Order 11246,
as amended by Executive Order 11375, relative to Equal Employment Opportunity for all
persons without regard to race, color, religion, sex or national origin, and the implementing
rules and regulations prescribed by the Secretary of Labor, are incorporated herein.
b) The Contractors agree not to discriminate against any employees or applicant for
employment because of physical or mental handicap about any position for which the
employees or applicant is qualified. The Contractor agrees to take affirmative action to
employ, advance in employment and otherwise treat qualified handicapped individuals
without discrimination based upon their physical or mental handicap in all employment
practices.
INSURANCE
(a) To the fullest extent permitted by laws and regulations, Contractor shall indemnify and hold harmless the
County and its officials, agents, and employees from and against all claims, damages, losses, and expenses,
direct, indirect, or consequential (including but not limited to fees and charges of engineers or architects,
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 6

BID # 02-1725
attorneys, and other professionals and costs related to court action or arbitration) arising out of or resulting
from Contractor's performance of this Contract or the actions of the Contractor or its officials, employees,
or contractors under this Contract or under contracts entered into by the Contractor in connection with this
Contract. This indemnification shall survive the termination of this Contract.
(b) In addition, Contractor shall comply with the North Carolina Workers' Compensation Act and shall
provide for the payment of workers' compensation to its employees in the manner and to the extent
required by such Act. Additionally, Contractor shall maintain, at its expense, the following minimum
insurance coverage:
$1,000,000 per occurrence /$2,000,000 aggregate-Bodily Injury Liability, and
$100,000 --- Property Damage Liability or 1,000,000 per occurrence /$2,000,000 aggregate-Combined
Single Limit Bodily Injury and Property Damage.
(c) The Contractor upon execution of this Contract shall furnish to the County a Certificate of Insurance
reflecting the minimum limits stated above. The Certificate shall provide for thirty-(30) days advance
written notice in the event of a decrease, termination or cancellation of coverage. Providing and
maintaining adequate insurance coverage is a material obligation of the Contractor. All such insurance
shall meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from
companies that are authorized to provide such coverage and that are authorized by the Commissioner of
Insurance to do business in North Carolina. The Contractor shall at all times comply with the terms of
such insurance policies, and all requirements of the insurer under any such insurance policies, except as
they may conflict with existing North Carolina laws or this Contract. The limits of coverage under each
insurance policy maintained by the Contractor shall not be interpreted as limiting the Contractor's liability
and obligations under the Contract.
INVOICE FOR PAYMENT
a) Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work
and the submission both of notarized contractor's affidavit and four copies of invoices, which are to include
the contract, account and job order numbers.
b) Each invoice shall note the amount of Sales Tax paid by the Contractor, contain release of lien from
subcontractors and vendors for prior invoices paid, and contain a notarized contractor's affidavit.
c) The Contractor's affidavit shall state, "This is to certify that all costs of materials, equipment, labor, and all
else entering into the accomplishment of this contract, including payrolls, have been paid in full."
d) Executed contract documents, insurance certifications and, upon completion and acceptance of the work,
invoices and other information requested are to be sent to:
John J. Wade, P.E.
Arendell Engineers
1004 Arendell Street
Morehead City, NC 28557
Email: john@arendellengineers.com
Telephone: 252-622-4338
e) It is imperative that contract documents, invoices, etc., be sent only to the above address in order to assure
proper and timely delivery and handling.
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BID # 02-1725
CLEANING UP
a) The Contractor shall keep the sites and surrounding area reasonably free from rubbish at all times and shall
remove debris from the site from time to time or when directed to do so by Carteret County. Before final
inspection and acceptance of the project, the Contractor shall thoroughly clean the sites, and completely
prepare the project and site for use by Carteret County.
GUARANTEE
a) The Contractor shall unconditionally guarantee materials and workmanship against patent defects arising
from faulty materials, faulty workmanship or negligence for a period of twelve (12) months following the
final acceptance of the work and shall replace such defective materials or workmanship without cost to the
owner.
b) Where items of equipment or material carry a manufacturer's warranty for any period in excess of twelve
(12) months, then the manufacturer's warranty shall apply for that particular piece of equipment or material.
The Contractor shall replace such defective equipment or materials, without cost to the owner, within the
manufacturer's warranty period.
c) Additionally, the owner may bring an action for latent defects caused by the negligence of the contractor,
which is hidden or not readily apparent to the owner at the time of beneficial occupancy or final
acceptance, whichever occurred first, in accordance with applicable law.
CONTRACTOR-SUBCONTRACTOR RELATIONSHIPS
The Contractor agrees that the terms of these contract documents shall apply equally to a
subcontractor as to the Contractor, and that the subcontractor is bound by those terms as an
employee of the Contractor.
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SUPPLEMENTARY GENERAL CONDITIONS
TIME OF COMPLETION
The Contractor shall commence work to be under this Contract on an agreed upon project schedule between the
County and Contractor, to be specified in written order from the County and or shall fully complete all work
hereunder no later than June 26, 2026. For each day in excess of the above date, the Contractor shall pay the
Owner the amount of Five Hundred Dollars ($500.00) as liquidated damages reasonably estimated in advance to
cover the losses to be incurred by the Owner should the Contractor fail to complete the Work within the time
specified.
If the Contractor is delayed at any time in the progress of his work by any act or negligence of the Owner, his
employees or his separate contractor, by changes ordered in the work; by abnormal weather conditions; by any
causes beyond the Contractor's control or by other causes deemed justifiable by Owner, then the contract time may
be reasonably extended in a written order from the Owner upon written request from the contractor within ten days
following the cause for delay.
UTILITIES
Temporary utilities services are furnished at contractor's expense unless otherwise noted. (i.e.; power, water, sewer,
steam, telephones, portable toilets, trash containers, etc.)
INSTRUCTIONS FOR WORKING ON COUNTY PROPERTY
a) Parking & Traffic - Construction that will block facility traffic flow/close street requires one-week written
notice to the Public Building Manager.
b) Decorum - It is illegal for any person to have firearms, alcoholic beverages, drugs (except those prescribed
by a physician) on County property. Violators will be reported to local law enforcement.
c) Behavior - Indecent language, harassing "cat" calls or whistles, etc., will not be tolerated. Violators will be
removed from county property immediately; questions will be asked later. Proper dress is required, long
pants and shirts will be worn at all times. Loud music is not permitted.
d) Use of Building - Contractor personnel are not permitted to use Buildings/Facilities for restrooms, eating,
or leisure activity. Unless prior approval is granted by County Representative.
e) Locate for Utilities - When digging or trenching on or adjacent to County property, a 48-hour notice is
required to locate existing underground utilities. Contractor must contact the Public Works Department
(252-648-7878) as well as the NC One Call Center (1-800-632-4949) for public utilities.
f) Disruption of Utilities - When any underground utilities or unusual conditions are damaged or encountered,
contact the Public Works Department (252-648-7878) immediately. The Public Works Department will
investigate and advise as needed. Contractor must have personnel available to effect immediate repair. If
damage occurred due to failure of the County to properly locate utilities, the contractor will be reimbursed.
g) Planned Outages - Outages needed to allow contractor to complete or perform work, must be scheduled
with the Public Buildings Department (252-648-7877). One-week written notice is required for all outages.
h) Access to Buildings - Contractors may work seven (7) days a week, sunup to sun down.
PERFORMANCE & PAYMENT BONDS
In accordance with G.S. 44A-26, the successful bidder shall furnish a Performance Bond and a Payment Bond, each
in an amount equal to one hundred percent (100%) of the contract price, executed by a surety company licensed to
do business in the State of North Carolina and acceptable to the Owner.
These bonds shall be delivered to the Owner within ten (10) days after notice of award and prior to execution of the
contract. Failure to provide required bonds may be grounds for forfeiture of bid security and award to the next
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lowest responsible bidder.
The Performance Bond shall guarantee faithful performance of the contract and payment of all obligations arising
thereunder. The Payment Bond shall guarantee payment to all persons supplying labor and materials for the project.
The cost of bonds shall be included in the bid price, if applicable.
MINORITY BUSINESS PARTICIPATION
a) It is the intent of the County to encourage Contractors in making every effort to utilize Minority Business
Enterprises for subcontracted work. The County has established efforts to record participation of such
Enterprises by the attached "Appendix E - MBE DOCUMENTATION FOR CONTRACT PAYMENTS".
The Contractor shall include the attached Appendix E with each pay application.
b) Bidders can use the Office for Historically Underutilized Business website
http://www.doa.state.nc.us/doa/hub/ to locate HUB contractors.
c) Nothing in these guidelines shall be construed to require contractors or awarding authorities to award
contracts or subcontracts to or to make purchases of materials or equipment from minority-business
contractors or minority-business subcontractors who do not submit the lowest responsible, responsive bid
or bids.
E-VERIFY EMPLOYER COMPLIANCE
The contractor represents and covenants that the contractor and its subcontractors comply with the requirement of
Article 2 of Chapter 64 of the North Carolina General Statutes (NCGS). In this E-Verify Compliance section,
"contractor" "its subcontractors" and "comply" shall have the meanings intended by NCGS 153A-499 (b). The
County is relying on this section in entering into this contract. The parties agree to this section only to the extent
authorized by law. If this section is held to be unenforceable or invalid in whole or in part, it shall be deemed
amended to the extent necessary to make this contract comply with NCGS 153A-499 (b).
SUPERINTENDENT
The Contractor shall employ a competent superintendent who shall represent the Contractor and have the authority
to make field decisions necessary for performing the work. Competency must be demonstrated by performing high
quality construction work on time according to Contractor's approved schedule. County reserves the right to
require replacement of the superintendent by Contractor without explanation from the County.
INDEMNIFICATION
The Contractor will indemnify and hold the County harmless from any and all liability, expense, judgment, suit, or
cause of action for personal injury, death, or direct damage to tangible property which may accrue against the
County to the extent it is caused by the negligence of Contractor, or its Sub-Contractors, or their employees or
agents, while performing duties under this Agreement, provided that the County gives the Contractor prompt,
written notice of any such claim or suit.
TERMINATION
Carteret County Government shall have the right to terminate this contract immediately by written notice to the
Contractor if the Contractor fails to execute the services promptly and to Carteret County Governments satisfaction,
or fails to perform any obligation imposed by any provisions of this Contract. In the event of termination for
default, Carteret County Government has against the Contractor all remedies provided by law and equity.
Carteret County Government 4411 Highway 24 Driveway Invitation to Bid 10