Request for Information (RFI) for Food Support for DLA Troop Support (CONUS SPV) - North and South Dakota Area, Military and Federally Funded Customers

Active

Contract Opportunity

This is a request for information (RFI) for the North and South Dakota Regions. This is not a solicitation for proposals and there is no solicitation available at this time. The Government will not pay for any information received in response to this RFI, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This RFI does not constitute a commitment from the Government and any information provided in response to this RFI will be used for informational purposes only. Any proprietary information submitted will be protected if appropriately marked. Vendor participation is not a promise for future business with the Government. The purpose of this RFI is to conduct Market Research.

Background: DLA Troop Support expects to issue the solicitation for Subsistence Prime Vendor (SPV) supporting the North and South Dakota Regions within the Contiguous United States (CONUS). DLA Troop Support’s CONUS SPV contractors are responsible for providing full-line food and beverage item distribution support for garrison type feeding to military, federally funded, and other authorized customers in the regions covered by each contract. The DLA Troop Support SPV contractor will be responsible for providing food products such as canned items, dry items, chill items, ultra-high temperature (UHT) dairy items, frozen bakery products, frozen meats, frozen seafood and poultry, ice cream, eggs, and other dairy products under this contract. Information on the current DLA Troop Support CONUS SPV contracts can be found at

http://www.dla.mil/TroopSupport/Subsistence/Foodservices/Regions/CONUS.aspx.

Subsistence Prime Vendor support includes but is not limited to: sourcing food items; receiving and consolidating product; warehousing and inventory management; quality control, quality assurance, and inspections; transportation, personnel management, meeting required delivery dates, and extensive reporting requirements.

DLA Troop Support's CONUS Subsistence Prime Vendor (CONUS SPV) Program is interested in your comments regarding food support for our current customers listed below in the North and South Dakota region.

ZONE 1 NORTH DAKOTA

Customers

Dakota Dining Minot AFB, Minot ND 58704

5th Missile Feeding Minot, Minot, ND 58705

Airey Dining Grand Forks AFB, Grand Forks, ND 58205

119th ANG Flight Wing, Fargo, ND 58102

Food service staff office

ZONE 2 SOUTH DAKOTA

Customers

114th ANG - Joe Foss Field, Sioux Falls, SD 57104

Ellsworth Raiders Café, Ellsworth, AFB, SD 57706

Pine Ridge I H S Hospital, Pine Ridge, SD 57770-1201

Camp Rapids SD, Rapid City, SD 57703

Following are specific questions to consider:

1. Please provide the name of your Company and point of contact information. If your company has a Cage Code, please provide that as well.

2. In what type of business is your company involved – e.g. logistics, food distribution? Who are your firm’s major customers, e.g. retailers, industrial accounts, commercial accounts?

3. Is your firm considered a large or small business concern? Small business is generally defined as a firm that employs less than 700 employees.

4. Do you believe your firm can successfully perform the requirements discussed above in the third paragraph of this RFI? If so, please explain why. If not, please explain why.

5. Can you support any or all the customers, in both North Dakota and South Dakota, as listed above? If you cannot support any or all the customers described above, please provide the reason why you cannot provide support. Many of the customers expect delivery 48 hours after placing their orders. Are there any location limitations in meeting this delivery schedule?

6. Historically, SPV contracts for land customers located in North and South Dakota had contract terms of 5 years and sales in these regions have been estimated around $1,638,100.11 per year for North Dakota and $923,527.33 per year for South Dakota. Can your firm manage this volume? What is the revenue generated from product moving through your warehouse(s) on an annual basis? Is revenue generated from any other source associated with the aforementioned warehouse? If so, explain?

7. Does your firm have a warehouse in North Dakota and/or South Dakota? If not, does your firm have the capabilities to obtain a warehouse in North Dakota and/or South Dakota? Do you feel it be more feasible to establish more than one warehouse in North Dakota and/or South Dakota to meet customer requirements? Identify any constraints that may prevent your firm from developing warehouse platforms in North Dakota and/or South Dakota.

8. Do you have preferred delivery set-ups (routes, grouping of customers) to provide complete food support throughout North and South Dakota?

9. Some of our customers are remotely located and require smaller pack-size items. Can this requirement be provided? Can you provide service to them, regardless of weather conditions? What method of shipping would be used?

10. The terms of the Berry Amendment, 10 U.S.C. 4862, will likely apply to items under any solicitation that is issued and the resulting contract. In general, items that are subject to the Berry Amendment must be grown, reprocessed, or produced in the United States or its possessions, see DFARS Clause 252.225-7012. Can you provide Berry Amendment compliant/United States domestic products?

11. A Surge Requirement is one that could increase the normal orders by 300% in which you would be required to satisfy requirements for emergency situations (i.e., ramp up to meet early requirements (surge) and/or requirements that may exceed estimated annual quantities). DLA defines surge as the ability to ramp up quickly to meet early requirements normally needed within the first 30 days of a contingency. Sustainment is defined as the ability to sustain an increased pace throughout the contingency(s) for six months or longer. A surge situation is defined as an increase in military feeding of 300% of peacetime demand for a period of up to 30 days. How would you be able to accommodate this increase? What would be the time frame needed to attain these increased quantities? Will your company be able to operate at the increased output of products for a period of six months or longer? If not, what are some of the reasons why you would not be able to operate at this elevated demand and not meet the surge requirement?

12. Would there be customers who could not be supported if an emergency order is needed (either same day or next day)?

13. Please confirm if your facility is capable and willing to complete a long-term 5-year contract.

We encourage and appreciate your participation; please share your ideas regarding these issues. Your written comments, suggestions and ideas regarding support for our customers will be treated as confidential and for Government use only. Please provide your responses via email, by December 3, 2025 at 3:00 p.m. Philadelphia Local Time to the following email addresses: Megan Russell at megan.russell@dla.mil and Neil-Michael Chiaradio at neil.michael.chiaradio@dla.mil.

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