CITY OF BRISTOL, VIRGINIA
Invitation to Bid (ITB)
Crushed Stone and Sand
ITB # PW-27-002
Issue Date: May 20, 2026
Due Date: June 11, 2026
CITY OF BRISTOL, VIRGINIA
300 LEE STREET
BRISTOL, VA 24201
276-645-7328
City of Bristol, Virginia
Invitation to Bid (ITB)
TABLE OF CONTENTS
SECTION ONE
Purpose
Scope
Closing Date and Time
Inquiries & Addendum
Bid Evaluation
Rejection of Bids
SECTION TWO
General Instructions and Specifications
Bid Form
SCC Form
SECTION THREE
General Terms and Conditions
Special Terms and Conditions
Crushed Stone and Sand
ITB # PW-27-002
1.1
1.2
1.3
1.4
1.5
1.6
2.1
2.2
2.3
3.1
3.2
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City of Bristol, Virginia
Invitation to Bid (ITB)
Crushed Stone and Sand
ITB # PW-27-002
SECTION ONE
1.1 Purpose
The City of Bristol, Virginia (herein after referred to as “the City”), is requesting sealed bids on
specified types of crushed stone and limestone sand.
1.2 Scope
This document contains general information relating to the evaluation process, selection criteria,
and mandatory requirements, which must be addressed for a bid to receive consideration.
1.3 Closing Date and Time
The bidder will submit the following:
• One original and three copies of the sealed bid must be mailed to or hand-delivered to:
ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201
The outside envelope must be labeled with the ITB number and title, as follows:
ITB # PW-27-002 Crushed Stone and Sand.
• The City requires one original and three paper copies of the sealed bid. No faxed or
electronically submitted bids will be accepted. Those wishing to submit electronically
may do so via the eVA procurement platform while also submitting the required paper
copies to the City by the due date. Bids will not be accepted after the closing date and
time. All bids shall become property of the City and will not be returned.
• Bids are due by 2:00 p.m. EST, June 11th, 2026.
Bids will be publicly opened on June 11th, 2026, 2:00 p.m. EST at City Hall Council Chambers,
300 Lee Street, Bristol, Virginia 24201.
It is the responsibility of the bidder to assure that the bid is delivered to the place designated for
receipt of bid prior to the closing time set for receipt of bid. No bid received after the time
designated shall be considered. The officer or agent, whose duty it is to accept the bids, will
decide when the specified time has arrived.
1.4 Inquiries & Addendum
If any prospective Bidder has questions or inquiries about the specifications or other solicitation
documents, the prospective Bidder should contact Nikki Asher, Purchasing Clerk via email at
nikki.asher@bristolva.gov by 10:00 a.m. (EST) on May 27, 2026. No changes resulting in
questions are official unless issued in writing in the form of an addendum issued by the City. If
applicable, the addendum will be released on June 1, 2026. The addendum will be posted to the
City’s website.
1.5 Bid Evaluation
Evaluation of bids will be based on criteria set forth in this invitation. The City reserves the right
to make multiple awards as a result of this solicitation. The award(s) will be made to the lowest
responsive and responsible bidder(s) meeting the requirements of the solicitation. The City
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City of Bristol, Virginia
Invitation to Bid (ITB)
Crushed Stone and Sand
ITB # PW-27-002
reserves the right to conduct any tests it may deem advisable and to make all evaluations. The
City also reserves the right to reject any or all bids, in whole or in part, to waive informalities
and to delete items prior to making the award, whenever it is deemed in the sole opinion of the
City to be in its best interest.
Evaluation will be based on per ton price, for each material type, including mileage factor if
applicable. In evaluating bids for “CITY PICKUP”, the City shall apply a mileage factor of
$0.725 per mile based upon round trip mileage from our Public Works Department, 2515 Valley
Drive, Bristol Virginia, to the bidder's point of delivery, based on mileage calculated using
Google Maps, choosing the shortest mileage given for a practical route. The mileage factor will
be added to the material price bid to determine the apparent low bidder. The bidder’s point of
delivery address must be provided in the bid form.
1.6 Rejection of Bids
The City reserves the right to reject any and all bids, to waive informalities and to negotiate with
the low bidder if the bid exceeds budgeted funds. Exceptions to the specifications may cause the
bid to be deemed non-responsive and to be rejected as such.
SECTION TWO
2.1 General Instructions and Specifications
The City of Bristol, Virginia is requesting sealed bids on the following estimated quantities
of material to be furnished between July 1, 2026 and June 30, 2027.
150 tons, more or less
150 tons, more or less
1,000 tons, more or less
1,500 tons, more or less
1,500 tons, more or less
1,500 tons, more or less
1,000 tons, more or less
1,000 tons, more or less
150 tons, more or less
1,000 tons, more or less
150 tons, more or less
250 tons, more or less
250 tons, more or less
250 tons, more or less
Limestone Sand (VDOT Grade A)
Natural Sand
No. 4 Fine Aggregate
No. 7 Coarse Aggregate
No. 8 Coarse Aggregate
No. 9 Coarse Aggregate
No. 357 Coarse Aggregate
No. 57 Coarse Aggregate
No. 68 Coarse Aggregate
No. 21B Base Aggregate
No. 25 Crusher Run Aggregate
Quarry Surge Stone (8” max.)
Machine Riprap Stone (4”- 8” Gradation)
Class I Riprap Stone
All materials are to comply with Virginia Department of Transportation Road and Bridge
Specifications of latest date.
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City of Bristol, Virginia
Invitation to Bid (ITB)
Crushed Stone and Sand
ITB # PW-27-002
2.2 Bid Form
Instructions: All bids must be submitted on this form. Please complete the form in its entirety.
Bid form must be signed by an authorized representative of the bidder. In addition to the Bid
Form, the SCC Form is required to be completed by the Bidder, and submitted along with all bid
documents.
BIDDER (FIRM): ____________________________________________________________
PERSON PREPARING BID: ___________________________________________________
BIDDER’S POINT OF DELIVERY:
_________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
TELEPHONE NUMBER: ________________________________________________________
DELIVERED
150 tons, more or less Limestone Sand (VDOT Grade A)
$ ________________________ per ton DELIVERED
_____________________________________dollars per ton (in words)
DELIVERED
150 tons, more or less, Natural Sand
$ ________________________ per ton DELIVERED
_____________________________________dollars per ton (in words)
DELIVERED
1,000 tons, more or less, No. 4 Fine Aggregate
$ ________________________ per ton DELIVERED
_____________________________________dollars per ton (in words)
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
