Sci Phx Dual Ac Machine

Location:	Pennsylvania
Posted:	Jun 18, 2026
Due:	Jul 6, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No:	6100066231
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

06/18/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066231

Solicitation/Project Title:

SCI PHX Dual AC Machine

Description:

SCI-PHOENIX IS SOLICITING QUOTES FOR THE PROCURMENT OF A DUAL AC RECYCLING/RECHARGING MACHIEN FOR THE STATE CORRECTIONAL INSTITUTION AT PHOENIX, 1200 MOKYCHIC DRIVE, COLLEGEVILLE, PA 19426 IN ACCORDANCE WITH THE BELOW ATTACHMENTS.

THE BOP-2201 FORM AND RECIPROCAL LIMIATIONS FORMS MUST BE COMPLETED AND SUBMITTED WITH THE BID.

A PRODUCT PAGE WITH PICTURES AND PRODUCT SPECIFICATIONS MUST BE INCLUDED WITH THE BID.

ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED. REGISTERED VENDORS MAY FIND SOLICITATION ON THE PA SUPPLIER PORTAL. ALL BIDDERS ARE RESPONSIBLE FOR MONITORING eMarketplace TO VIEW ANY CHANGE NOTICES TO THIS IFB. THE CHANGE NOTICES SHALL BECOME INCORPORATED AS PART OF THIS SOLICITATION. INTERESTED VENDORS MUST BE REGISTERED TO SUBMIT A BID. TO REGISTER AND OBTAIN A VENDOR NUMBER VISIT THE PA SUPPLIER PORTAL. INFORMATION ABOUT THE REGISTRATION AND BIDDING PROCESS CAN BE FOUND AT THE SUPPLIER SERVICE CENTER.

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE DIRECTED TO RON SCHLOTZHAUER, PROCUREMENT SPECIALIST 1 AT rschlotzha@pa.gov
ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED. REGISTERED VENDORS MAY FIND SOLICITATION ON THE PA SUPPLIER PORTAL. ALL BIDDERS ARE RESPONSIBLE FOR MONITORING eMarketplace TO VIEW ANY CHANGE NOTICES TO THIS IFB. THE CHANGE NOTICES SHALL BECOME INCORPORATED AS PART OF THIS SOLICITATION. INTERESTED VENDORS MUST BE REGISTERED TO SUBMIT A BID. TO REGISTER AND OBTAIN A VENDOR NUMBER VISIT THE PA SUPPLIER PORTAL. INFORMATION ABOUT THE REGISTRATION AND BIDDING PROCESS CAN BE FOUND AT THE SUPPLIER SERVICE CENTER.

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE DIRECTED TO RON SCHLOTZHAUER, PROCUREMENT SPECIALIST 1 AT rschlotzha@pa.gov

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	1200 Mokychic Drive Collegeville Pa 19426
County:	Montgomery	Duration:	One time purchase

Contact Information
First Name:	Ron	Last Name:	Schlotzhauer
Phone Number: (XXX-XXX-XXXX)	610-409-7890 1470	Email:	rschlotzha@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/22/26
Solicitation Due Date:	07/06/26	Solicitation Due Time:	9:00 AM
Solicitation Opening Date:	07/06/26	Solicitation Opening Time:	10:00 AM
Opening Location:	1200 Mokychic Drive Collegeville Pa 19426
No. of Addendums:	0

Amended Date:	06/18/26

Related Solicitation Files

Original Files

	IT_Terms_and_Conditions 4.1.26.docx.pdf
	AC Machine SOW.pdf
	BOP-2201 EO 2021-06 Worker Protection Form.pdf
	Reciprocal Limitations Act Requirements (GSPUR89).pdf
	Locating and Responding to a Solicitation.pdf

Attachment Preview

Statement of Work

SCI Phoenix Dual AC Machine

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires a Dual AC

Machine for the recharging/recycling of vehicles at the Phoenix State Correctional

Institution (SCI) at 1200 Mokychic Drive, Collegeville, PA 19426.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed

towards Ron Schlotzhauer, Procurement Specialist 1 at rschlotzha@pa.gov.

III. CONTRACT REQUIREMENTS

Equipment Location: SCI Phoenix, 1200 Mokychic Drive, Collegeville, PA 19426.

Required Specifications:

• Voltage

• Service Hoses

• A/C Service Procedure

• Compressor

• Dimensions, inches (cm)

• Vacuum Pump (Service

Friendly)

• Oil Scale (resolution)

• Refrigerant Tank

• Working Temperature

Range, °F (°C)

• Keypad

• SW Update SERVICE

FRIENDLY

• Dye Container

• Country of Origin

• 115 VAC, 60 Hz

• 2 R134a and 2 R1234yf each

120"

• Fully Automatic or Manual

• 3/8 CV (one for each

refrigerant)

• 49 x 28 x 35 (125 x 71 x 89)

• Yes

• Yes (2 g)

• 30 lb, refillable (one for each

refrigerant)

• 14–120 (-10–49)

• No

• Yes (USB key)

• No

• ITA

Statement of Work

SCI Phoenix Dual AC Machine

• Thermal Printer

• Wi-Fi Capabilities

• High Pressure Gauge

• Gas Identifier

• UL TEST Average Recovery

Time/Cycle

• Types of Refrigerant

• Status Light

• Used Oil Container

• Service Hose Flushing

Function

• Refrigerant Scale

(resolution)

• Onboard Oil Injection

• Filter System

• Tank Heater

• Command Valves

• Low Pressure Gauge

• New Oil Container

• Weight, lb (kg)

• Vacuum Pump

• Solenoid

• Vehicle Flushing Function

• Onboard Dye Injection

• Analyzer Software Version

• Service Archive

• Vehicle Database

• Yes

• 3.5" 580 PSI (one for each

refrigerant)

• Yes

• 20 minutes

• R134a and R1234yf

• Yes

• 16.6 (500)

• Yes

• Yes (10 g)

• No

• 2 filter for moisture

• Yes (one for each

refrigerant)

• Automatic

• 3.5" 250 PSI (one for each

refrigerant)

• No

• 350 (159)

• 6 CFM; 2 stage; 150 microns

• DC

• Yes

• No

• REV 1

• Yes

• Yes (USB key)

Statement of Work

SCI Phoenix Dual AC Machine

• Motherboard Version

• Display

• REV 1

• Graphic 10" Touchscreen

Bid submissions must meet or exceed the specifications listed above. The DOC

reserves the right to reject any bid that does not meet these specifications.

Prospective Bidders must include a product page with their bid submission that

shows a picture of the Dual AC Machine Recycling/Recharging system along with all

specifications. Any bid that does not include this will be considered non-responsive

and bid will be rejected.

IV. CONTRACTOR REQUIREMENTS

Submitting a bid constitutes acceptance of the Commonwealth IT Terms &

Conditions.

All items will be shipped F.O.B to destination. Contractor will be responsible for

any shipping costs:

All products must meet security requirements of the DOC. The Department of

Corrections reserves the right to allow companies to adapt their packaging to

meet the DOC’s security requirements before an award is generated. Product

approval may be made contingent upon packaging changes. If, after award, DOC

determines that a product poses a security threat, DOC will either cancel the

award of that product upon written notification to the contractor detailing the

nature of the security threat or allow the contractor to replace the product with

a compliant product at the same price.

V. CONTRACTOR QUALIFICATIONS

Contractor must include the following attachments with their electronic bid:

• Catalogue page with specifications and pictures

• Worker’s Protection Form

• Reciprocal Limitations Act

VI. CONTRACT TERM

Statement of Work

SCI Phoenix Dual AC Machine

The contract shall commence upon execution and receipt of purchase order and Notice

to Proceed notification and terminates upon satisfactory completion of all Contract

Tasks.

VII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all materials, equipment,

delivery fees and all items necessary for the completion of the project. In cases of

discrepancies in prices, the unit price will be binding unless the unit price is

obviously in error and the extended price is obviously correct, in which case the

erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis,

whichever is deemed more advantageous to the Commonwealth.

VIII. BID Results

Bids will be opened on the date and time specified in the invitation for bid. Bid

tabulations will be posted on the Department of General services’ eMarketplace

website (http://www.emarketplace.state.pa.us/). Tabulations are for information

only and do not constitute actual award or execution of a contract. The results of the

apparent bidders and all bids are under review until final award of the purchase

order.

IX. INVOICING

Contractors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual services rendered on all invoices.

b. Submit invoice to appropriate resource account within 10 business days of

completed service.

c. Comply with Commonwealth / Department of Correction’s practices for supplier

payments

The awarded supplier should submit all invoices, as outlined by the Pennsylvania

Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link

will provide more information regarding the Office of the Budget’s invoicing

requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Sci Phx Dual Ac Machine

Attachment Preview

See also