RFP2027-01 LHE Monument Sign Replacement

Location:	Georgia
Posted:	Sep 11, 2026
Due:	Sep 25, 2026
Agency:	Liberty County School System
Type of Government:	State & Local
Category:	99 - Miscellaneous Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Title:

RFP2027-01 LHE Monument Sign Replacement

Description:

The Liberty County School System
wishes to announce that we are requesting bids for Lyman Hall Elementary Digital Sign Replacement. under RFP 2027-01 by a firm authorized to do
business in the State of Georgia.

Enclosed
is an Invitation of Bid (ITB) packet, which outlines the services being
solicited, and instructions, describing the submission of the Statement of
Qualifications (sometimes referred to herein as "statement(s)" or "bid(s)").
This cover letter is not a part of the Bid Documents and information herein is
for reference only. All Bids should be delivered to the Board of Education
(BOE) at, 200 Bradwell Street, Hinesville, Georgia 31313 . The advertising dates for this RFP2027-01 are September
11 ^th , 2026 through September 25 ^th , 2026. Bids will be
accepted prior to 10am. on September 25 ^th , 2026, at which
time they will be entered into a register.

Bids
received after the time and date for submittal stipulated in the ITB will not
be opened or considered and will be returned to the Offeror unopened. The time
stamp at the BOE shall determine the time of receipt. Offerors are responsible
for ensuring that their Bids are stamped by BOE personnel before the deadline
indicated .

Start Date:

9/11/2026

Contact Name:

Austin Atkinson

Contact Phone:

9128760080

Contact Email:

aatkinson@liberty.k12.ga.us

Contact Address:

200 Bradwell Street

Contact City:

Hinesville

Contact State:

Contact Zip:

31313

Files:

LHE_Monument_Sign_Replacement_RFP2027-01 (366 KB)
RFP2027-01_ITb_-_LHE_monument_Sign_Replacement (717 KB)

Attachment Preview

Lyman Hall Elementary Digital Sign Replacement

RFP#2027-01

REQUEST FOR PROPOSAL

RFP#2027-01

The Board of Public Education for the City of Hinesville and the County of Liberty (hereinafter referred to

as "the Board") is soliciting sealed proposals for Lyman Hall Elementary Digital Sign Replacement as

specified in this Request for Proposal (RFP). The successful proposer(s) (hereinafter referred to as "the

proposer") shall meet the terms and conditions set forth in this document and all attachments.

Standard Terms and Conditions of Proposal

Pricing

No charge will be allowed for those federal, state or local sales and excise

taxes where the Board is exempt by state and Federal law. A tax exemption

certificate will be furnished by the Board to the successful bidder upon

request.

Terms of Payment & Invoicing

All invoices should be mailed to:

Liberty Co. Board of Public Education Attn.:

ACCOUNTS PAYABLE

200 Bradwell Street

Hinesville, Georgia, 31313

General Specifications/Scope of Work

Specifications/Scope of Work for items/services to be

purchased are detailed in the attached Specifications

Sheet/Scope of Work "Attachment A" following Section III. This

project will also include a list of equipment for the District.

Any obvious error or omission in specifications shall not inure to the benefit of

the proposer but shall put the proposer on notice to inquire of or identify the

same from the Board.

Submittal of Objections

Objections from proposers to this Request for Proposal and/or these

specifications should be brought to the attention of the Board, Facilities

Coordinator. The proposer shall submit any objections in writing not less

than (7) days prior to the opening of the proposal. The objections

contemplated may pertain to the form and/or substance of the RFP

documents and specifications. Failure to object in accordance with this

procedure will constitute a waiver on the part of the proposer to protest this

Request for Proposal.

Lyman Hall Elementary Digital Sign Replacement

RFP#2027-01

RFP Interpretations/Addenda

If any questions should arise pertaining to the RFP documents, the proposer

may mail or email a written request for interpretation to:

Liberty County School System

Attn.: Austin Atkinson

Facilities Coordinator

200 Bradwell Street

Hinesville, GA 31313

Email: aatkinson@liberty.k12.ga.us

Any interpretation of documents shall be made by an addendum to the RFP.

All requests for interpretation must be submitted on or before the close of

business, September 22nd, 2026. The Board shall not be responsible for

any other explanation of questions submitted after this date. The Board shall

post on the District website all addenda prior to the close of business on

September 23rd, 2026

Any addenda issued during the time of the RFP shall be covered in

submitted proposal, and in closing the contract shall become a part thereof.

Errors in Proposals

Proposers or their authorized representatives are expected to fully inform

themselves as to conditions, requirements, and specifications before

submitting proposals. Failure to do so will be at the proposer’s own risk. The

proposer may withdraw a proposal prior to the proposal opening date and

time by requesting to do so in writing.

Standards of Acceptance of Bid Proposal for Contract Award

The Board reserves the right to reject any and all proposals and to waive

any irregularities or technicalities in proposals received whenever such

rejection or waiver is in the best interest of the Board. The Board has the

right to disqualify a proposal of any proposer as being unresponsive when

such proposer cannot document its ability to deliver requested services or

when investigation shows it is not in a position to perform the contract.

Compliance with Laws

The proposer shall obtain and maintain all licenses, permits, liability

insurance, workman's compensation insurance and comply with any and all

other standards or regulations required by Federal, State, or County

statutes, ordinances and rules during the performance of any contract

between the Board and the proposer. Any such requirement specifically set

Lyman Hall Elementary Digital Sign Replacement

RFP#2027-01

forth in any contract document between the proposer and the Board shall be

supplementary to this section and not in substitution thereof.

Indemnity Provisions

Where proposer is required to enter or go onto property to provide services

or gather information, the proposer shall be liable for any injury (including

death), damage or loss occasioned by negligence of the proposer, his/her

agent, or any person the proposer has designated to visit Board property

and shall indemnify and hold harmless the Board, its officers, employees,

agents and volunteers from any liability arising therefrom. Offerors should

not include an indemnity or hold harmless agreement from the Board in any

proposal. The Board will not be bound by any such agreement.

Cancellation/Default of Contract

In the event the successful proposer, through any cause, should fail to fulfill

the agreed upon obligations in an effective and timely manner, the Board

shall have the right to terminate its contract by specifying the date of

termination in a written notice to the selected vendor at least thirty (30) days

before that termination date. The Board also reserves the right to procure

the articles or services from other sources and hold the defaulting vendor

responsible for any excess cost incurred.

Certification of Independent Price Determination

By submission of this proposal, the proposer certifies, and in the case of a

joint proposal each party thereto certifies as to its own organization, that in

connection with this Request for Proposal:

The pricing structure in this proposal has been arrived at independently,

without consultation, communication, or agreement, for the purpose of

restricting competition, as to any matter relating to such prices with any

proposer or with any competitor;

The pricing structure which has been quoted in this proposal has not been

knowingly disclosed by the proposer and will not knowingly be disclosed by

the proposer prior to opening, directly or indirectly to any other proposer or to

any competitor; and

No attempt has been made or will be made by the proposer to induce any

other person or firm to submit or not to submit a proposal for the purpose of

restricting competition.

“Responsive” Proposal Criteria

Availability of Products/ Services

Warranties/Guarantees

Ability to Meet Proposal Conditions

Documented Quality of Product and Manufacturer

Service and Support Capability

Complete application including all required forms

Lyman Hall Elementary Digital Sign Replacement

RFP#2027-01

M. Qualification of Proposer

A responsible proposer is defined as one who meets, or by the date of the

proposal acceptance can meet, all requirements for licensing, insurance,

and service contained within this Request for Proposal. The Board has the

right to require any or all proposers to submit documentation of the ability to

perform, provide, or carry out the service requested.

Proposal Clarification

The Board reserves the right to request clarification of information submitted

and to request additional information from any and all proposers.

Compliance with Specification/Terms and Conditions

The Request for Proposal, Legal Advertisement, General Terms and

Conditions, Proposal Submittal Instructions, Special Terms and Conditions,

Specifications, Attachments to Proposal, Vendor's Proposal, Addendum,

and/or any other pertinent documents form a part of the proposer's proposal

and by reference are made a part hereof.

Award of Contract

The contract, if awarded, will be awarded to responsible (2) proposer

submitting the lowest pricing structure. Moreover, the Board will award the

contract to the next most qualified proposer if the selected proposer(s) is

unable to execute a contract and provide delivery within the time parameters

specified in this RFP.

Vendor Performance

The Board will evaluate the successful proposer(s) over the duration of the

contract period. Performance will be documented. Poor performance may

result in the vendor being disqualified on future proposals.

II.

Proposal Submittal Instructions

All proposals must be prepared in the standard format described below in order to facilitate comparison

and evaluation. Failure to follow the format or to address an area adequately may cause the proposal to

be deemed unresponsive and therefore, be excluded from consideration. Any proposed deviation from

the requested item/scope of services must be noted and fully explained

Completion of Proposal Submittal Form

For each facility listed on the Proposal Submittal Form, include the cost to

provide water treatment services at that location.

Proposal Preparation and Submittal

Lyman Hall Elementary Digital Sign Replacement

RFP#2027-01

All proposals shall be:

a. Typewritten or legibly printed in ink and signed by an authorized

representative, with all erasures or corrections initiated and dated by the

official signing the proposal. ALL SIGNATURE SPACES MUST BE

SIGNED. Facsimile, printed, copied or typewritten signatures are not

acceptable.

b. Submitted in manila envelope, which is plainly marked with the proposal

number and title, and date and time of proposal opening. If proposal

materials require additional envelopes, then the proposal package must be

combined together with the special envelope on top.

c. Submitted on proposal forms as included in this RFP and in accordance

with instructions stated above.

d. Mailed or delivered in sufficient time to ensure receipt by the Facilities

Coordinator or front desk personnel prior to the Public Proposal Opening

date and time. Whether sent by mail or by means of personal delivery, the

proposer assumes the risk for having the proposal deposited on time and

at the place specified on the first page of this RFP. Late proposals will be

returned unopened to the proposer.

e. Proposals submitted by facsimile transmission will not be accepted.

f. Considered an irrevocable offer for a period of thirty (30) days from the

date of public proposal opening.

Proposers are encouraged to review carefully all provisions and attachments

of this document prior to submission. Each proposal constitutes an offer and

may not be withdrawn except as provided herein.

III.

Special Terms and Conditions

The Board will award this contract on an "all or nothing" basis or on an item-

by-item basis, whichever in the best interest of the Board.

Pricing

The proposer shall provide a cost to replace the digital sign at Lyman

Hall Elementary School on this RFP which will remain valid throughout the

stipulated performance period or until delivery is completed. Price shall

include the items as specified. If so, stated in the proposal specifications, the

Board may request an option to renew the contract at the proposal prices for

a specified time period.

Performance Bonds

If the specifications state so, the successful contractor will be required to

furnish a performance bond equal to the full amount of the contract

guaranteeing the faithful performance of such a contract. The performance

bond shall be submitted to the Board upon execution of the contract and

shall be maintained in full force and effect until the contract has been

completed. The cost of the performance bond shall be borne by the

successful contractor. The surety company furnishing such a bond shall be

authorized to do business in the State of Georgia.

Performance Bonds are only required for projects over $100,000.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP2027-01 LHE Monument Sign Replacement

Attachment Preview

See also