Preventative Maintenance and Repair of Basketball Goals and Gym Curtains on an Annual Contract

Location:	Georgia
Posted:	May 29, 2026
Due:	Jun 15, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	PA027-26 INV
Publication URL:	To access bid details, please log in.

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May 29, 2026

INFORMAL WRITTEN QUOTE

PA027-26

Gwinnett County is soliciting competitive quotes from qualified contractors for Preventative Maintenance

and Repair of Basketball Goals and Gym Curtains on an Annual Contract for the Department of Parks and

Recreation.

Quotes should be typed or submitted in ink and returned to the Attention of Casey Beauston, Purchasing

Associate III. Quotes should be received by 3:00 P.M. on June 15, 2026 by email

casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - 2nd Floor -

Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at

casey.beauston@gwinnettcounty.com or by calling 770-822-7995 no later than 3:00 P.M. on June 5, 2026.

Quotes are legal and binding upon the bidder when submitted. The written Quote documents supersede

any verbal or written prior communications between the parties.

Successful awarded contractor will be required to meet insurance requirements. Insurance Company must

be authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of

Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal

Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

The written quote documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett

County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed

in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to

negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Casey Beauston, CPPB

Purchasing Associate III

The following pages should be returned with your quote: Quote Schedule, Pages 5-8

References, Page 9

Contractor Affidavit & Agreement, Page 10

Subcontractor Form, Page 11

PA027-26

Page 2

PREVENTATIVE MAINTENANCE AND REPAIR OF BASKETBALL GOALS AND GYM CURTAINS

ON AN ANNUAL CONTRACT

A. SCOPE OF WORK

Gwinnett County Department of Parks and Recreation is seeking a qualified contractor to perform

inspections, preventative maintenance, repairs, and/or replacement of basketball goals and gym curtains

at various County facilities. See Quote Schedule for locations, addresses, and number of goals and

curtains at each location.

B. GENERAL REQUIREMENTS

1. Successful contractor must be experienced with repair and maintenance of basketball goals

and gym curtains. Contractor must adhere to all local, State and Federal laws and regulations.

2. Contractor’s references must demonstrate a proven track record of successful service and

repair on basketball goals and gym curtains, within the past five (5) years. A minimum of three

(3) references is required.

3. While no minimum staffing is required for this contract, the contractor shall employ sufficient

labor to manage this contract in its entirety. Response times will be handled in this manner:

a. 2-hour or less response call to call originator on repair calls

b. 24-hour on-site response for emergency calls

c. All repairs shall be completed within 48 hours

4. Should special conditions exist where repairs cannot be completed within 48 hours, the

contractor shall contact the County representative immediately.

5. No subcontractors are to be utilized in this contract without prior permission from the County

representative.

a. There is no mark-up allowed for subcontracted work or rental equipment.

b. The successful contractor is allowed to implement a trip charge for coordinating

subcontracted work or rental equipment as indicated in the Quote Schedule.

6. All work is to be performed within established regular business hours for each facility unless

otherwise approved by the County representative. Contractor must check in with on-site staff

upon arrival at each facility.

7. Gwinnett County reserves the right to add and delete locations at a comparable and agreed-

upon rate, as necessary, during the contract period.

8. Parts supplied by the contractor shall be new, free of defects, and suitable for the intended

service (brand-specific as required). All parts and labor shall carry a minimum one-year

warranty. A copy of any manufacturer’s warranty should be provided.

9. Contractor shall adequately protect County property and take necessary precautions during

the work process to protect all persons/property from damage or loss. Reports of any damage

to County property must be submitted by the contractor to the designated County

representative. Damage to public and/or private property shall be the sole responsibility of the

contractor and shall be repaired and/or replaced at no additional cost and to the satisfaction

of the County.

PA027-26

Page 3

10. Contractor shall take necessary precautions for the safety of employees and shall comply with

all applicable provisions of the Federal, State, and local safety laws to prevent accident and

injury to persons on, about, or adjacent to the premises where work is being performed.

11. Contractor shall be responsible for the proper removal and disposal of old parts according to

latest EPA regulations. Contractor shall clean up all refuse, rubbish, scrap materials, and debris

caused by its operations.

C. INVOICING

The successful contractor shall provide the materials below.

1. Section A: Semi-annual inspection invoices must reference the Purchase Order number, list

each service location and price per Quote Schedule, and include an inspection report.

2. Section B: Repair invoices must reference the Purchase Order number and the date(s) and

location where service was performed. Invoices must be itemized with a breakdown by number

of hours of labor (regular); trip charge if applicable; parts/materials at cost plus mark-up as

stated on Quote Schedule.

3. Parts invoice must be submitted with contractor invoice to verify mark-up.

D. INSPECTION AND PREVENTATIVE MAINTENANCE

1. Semi-annual inspections shall be scheduled in March and October. The County will

communicate any rescheduling to the contractor.

2. The semi-annual inspection cost should include all costs associated with completing the

service request, including but not limited to cost of preventative maintenance labor, grease,

and tools.

3. Semi-annual inspection reports shall be submitted to the County within seven (7) business

days of completion.

4. Semi-Annual inspections and preventative maintenance shall be for basketball goals and gym

curtains and shall include but not be limited to the following:

a. Fully inspect backstops for operational safety:

i. Inspect backstop attachment and structure from rim to the ceiling.

ii. Inspect cables.

iii. Inspect backboard attachment hardware.

iv. Inspect goal attachment and rim tension.

v. Inspect Backboard Padding (if applicable).

vi. Inspect Safety Straps (if applicable).

vii. Inspect Height Adjusters and Rods (if applicable).

viii. Inspect Motors and electrical components (if applicable).

ix. Inspect to ensure that backboard and hoops are plumb and square to the court.

b. Perform preventative maintenance on goals to include:

i. Tighten and adjust all loose hardware and moving parts and check torque

specifications.

ii. Lubricate moving parts.

PA027-26

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c. Gym Curtain Service: Fully inspect curtain for operational safety:

i. Inspect curtain track attachment and structure, torque specifications and curtain

tracking.

ii. Inspect cables.

iii. Inspect motors and electrical components (if applicable).

d. Perform preventative maintenance on gym curtains to include:

i. Tighten and adjust all loose hardware and moving parts.

ii. Lubricate moving parts.

e. Provide a written report on the condition of the backstops and curtains along with any

recommended repairs.

f. Contractor shall immediately inform the County representative of any unsafe

conditions found including any safety hazards, exposed wiring, etc.

g. Contractor shall review basketball goals and gym curtain operations with County

representative at the time of inspections.

E. REPAIR SERVICES ON A TIME & MATERIAL BASIS

1. Contractor shall provide repair services on a time and material basis, to include equipment

replacements and installations of new equipment in response to specific service requests

made by the County representative. Repairs identified during regular preventative maintenance

visits should be made at that time, if possible, per approved phone call to County

representative.

2. Outdoor courts do not require regular maintenance, but are included in repairs for this contract.

3. Compensation to the contractor for service call responses will be based on the hourly labor

rates and the actual cost of parts plus a percentage markup (not to exceed 10%) as indicated

on the Quote Schedule.

4. Only one trip charge per service call request may be added regardless of number of trips to the

site.

PA027-26

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.

QUOTE SCHEDULE

Item

Location

# of Goals

(approx.

annual qty)

Section A: Inspection and Preventative Maintenance

Goals - Best Friend Park Gym

1a 6224 Jimmy Carter Boulevard

Norcross, GA 30071

Gym Curtains - Best Friend

Park Gym

6224 Jimmy Carter Boulevard

Norcross, GA 30071

Goals - Bogan Community

Center Gym

2723 North Bogan Rd

Buford, GA 30519

Gym Curtains - Bogan

Community Center Gym

2723 North Bogan Rd

Buford, GA 30519

Goals - George Pierce Park

3a 55 Buford Hwy

Suwanee, GA 30024

Gym Curtains - George Pierce

Park

55 Buford Hwy

Suwanee, GA 30024

12 (6 goals

serviced

semi-

annually)

12 (6 goals

serviced

semi-

annually)

12 (6 goals

serviced

semi-

annually)

# of Gym

Curtains

(approx.

annual qty)

Unit Price (per

service visit)

2 (1 curtain

serviced

semi-

annually)

2 (1 curtain

serviced

semi-

annually)

2 (1 curtain

serviced

semi-

annually)

Total Price

COMPANY NAME: _________________________________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Preventative Maintenance and Repair of Basketball Goals and Gym Curtains on an Annual Contract

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