L&L DISTRICT - LANDSCAPE MAINTENANCE SERVICES RFP

Location:	California
Posted:	Sep 26, 2025
Due:	Oct 14, 2025
Agency:	City of Grass Valley
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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City of Grass Valley

125 East Main Street

Grass Valley, CA 95945

www.cityofgrassvalley.com

CITY OF GRASS VALLEY

REQUEST FOR PROPOSALS

FOR

Residential and Commercial Landscaping and

Lighting District – Landscape Maintenance Services

Release Date: September 18, 2025

Submittal Deadline: October 14, 2025, 5:00 PM

REQUEST FOR PROPOSALS

I. INTRODUCTION AND BACKGROUND

The City of Grass Valley is in the central/western portion of Nevada County, California, approximately

30 miles east of Marysville and about 20 miles north of Auburn. Grass Valley is a historic gold mining

town which incorporated as a Charter City in 1893. As western Nevada County’s economic hub, the City

provides a full range of services.

The City of Grass Valley is responsible for the management of Landscaping and Lighting (L&L) Districts

citywide, including six (6) Residential and two (2) Commercial Zones. L&L Districts are a funding

mechanism used to pay for landscaping, lighting and other improvements and services in public areas. As

a form of benefit assessment, they are funded by levies placed on the property tax bills each year in a

defined area of benefit and collected by the City to pay for improvements and services in those areas.

The City of Grass Valley is seeking sealed proposals from qualified landscape maintenance contractors to

perform and oversee the maintenance, servicing and upkeep of all eight district areas. This Request for

Proposals (RFP) includes a complete description of the scope of work anticipated, proposal requirements,

instructions and selection criteria, and a schedule for the proposed work.

II. SCOPE OF WORK

The Scope of Services shall include the maintenance and servicing of landscaping and associated

improvements, as delineated on the original L&L improvement plans, as shown and described in this RFP,

as modified through replacement or downsizing efforts over the years, as specified in the City Improvement

Standards and as directed by the Engineer.

The scope of work to be performed under contract with the City includes, but is not limited to, labor, services,

and furnishing of all materials, tools, equipment, supplies and transportation necessary for the ordinary

upkeep and care of the landscape areas (“Zones”); to the extent generally described, as deemed necessary

by the Contractor and as practical based on the varied annual funding of each zone.

The Contractor is expected to propose a reasonable base cost of services for routine maintenance of each

zone. Unforeseen repairs, replacements, added planting, irrigation or improvement work will be billed at

time and materials rates or negotiated as one-time contract increases based on the work involved. For several

of the zones it is desired that after first achieving an acceptable, beautified appearance within the available

zone budget, that the collected assessments would then be sufficient to grow a fund balance, such that every

two to three years a one-time improvement project would be undertaken by the Contractor. Thus, the total

annual contract amount of work and the scope of services may well vary year over year as conditions and

funding dictate.

Frequency of service will likely also vary by L&L Zone and is at the contractor’s discretion as needed to

accomplish the scope of services requested. Some zones may require multiple visits in a week, most are

expected to be maintained with weekly visits and some may only require monthly or quarterly service. The

selected contractor shall provide the City with an annual schedule and coordinate with the City on regular

service visit days and times.

The following is the name and brief description of each L&L Zone:

Residential Zone 1: Morgan Ranch

The Morgan Ranch Zone consists of the main entryway and frontage of one of the City’s more prominent

and largest residential developments along Morgan Ranch Road and Ridge Road. The zone is relatively well

funded, with assessments collected from 384 property owners, but has been scaled back significantly from

its original expansive planting plan to keep costs within the available budget and now requires a refresh in

places. Plans have been prepared by the City’s landscape architect to replant and rehabilitate portions of the

zone as funding allows.

Work in this zone includes the installation, maintenance and servicing of landscaping and associated

improvements, as delineated on the plans attached in Attachment B. Maintenance, in general, means the

furnishing of labor and materials for the ordinary upkeep and care of landscape areas including:

• The routine repair, removal or replacement of any plant or improvement.

• Landscaping, including cultivation, weeding, mowing, pruning, trimming, weed whacking,

masticating, minor tree removal, replanting, spraying, fertilizing, and disease treatment.

• Irrigation, including the routine operation, monitoring, testing, adjustment and repair of the

irrigation system.

• The removal of trimmings, rubbish, debris and solid waste

• General oversight and maintenance to preserve the tidiness of the public space and recommend

beautification or efficiency repairs and improvements as necessary

Residential Zone 2: Ventana Sierra

The Ventana Sierra Zone consists of two small slivers of landscaped public property along Ventana Ct and

Sierra Blanca Ct, which was established as a separate area of the L&L District, but is essentially part of the

overall Morgan Ranch development. The zone only has 19 properties paying assessments into the fund, but

maintenance needs are limited and kept in check to match available funding.

Work in this zone includes the installation, maintenance and servicing of landscaping and associated

improvements, as delineated on the plans attached in Attachment B. Maintenance, in general, means the

furnishing of labor and materials for the ordinary upkeep and care of landscape areas including:

• The routine repair, removal or replacement of any plant or improvement.

• Landscaping, including cultivation, weeding, mowing, pruning, trimming, weed whacking,

masticating, minor tree removal, replanting, spraying, fertilizing, and disease treatment

• Irrigation, including the routine operation, monitoring, testing, adjustment and repair of the

irrigation system.

• The removal of trimmings, rubbish, debris and solid waste

• General oversight and maintenance to preserve the tidiness of the public space and recommend

beautification or efficiency repairs and improvements as necessary

Residential Zone 3: Scotia Pines

The Scotia Pines Zone consists of two parcels of public property, either side of Walsh Street at the

intersection of Carpenter St and at the entrance to Condon Park. These areas are less manicured and maintain

more of a wetland riparian appearance, consistent with prior flood plain and habitat restoration work along

Peabody Creek that bisects both areas. No irrigation is currently in place or planned for. The zone is currently

underfunded by assessments and the maintenance should be kept to a minimum to keep a tidy but natural

appearance.

Work in this zone includes the installation, maintenance and servicing of landscaping and associated

improvements, as delineated on the plans attached in Attachment B. Maintenance, in general, means the

furnishing of labor and materials for the ordinary upkeep and care of landscape areas including:

• The routine repair, removal or replacement of any plant or improvement.

• Landscaping, including cultivation, weeding, mowing, pruning, trimming, weed whacking,

masticating, minor tree removal, replanting, spraying, fertilizing, and disease treatment The

removal of trimmings, rubbish, debris and solid waste

• General oversight and maintenance to preserve the tidiness of the public space and recommend

beautification or efficiency repairs and improvements as necessary

• The annual cutting back of the cattails clogging the drainage crossing inlet on the north side of

Walsh St.

Residential Zone 4: Morgan Ranch West

The Morgan Ranch West Zone was established solely for the purpose of paying for the upkeep of street

lighting. No landscape maintenance is required or requested in this RFP.

Residential Zone 5: Ridge Meadows

The Ridge Meadows Zone consists of public property fronting the Ridge Meadows development along

Ridge Road and a sliver of landscape area along the entrance of Ryans Lane. Funding is healthy, as landscape

needs are relatively low. other than routine cleanup and servicing. The City has coordinated the one-time

placement of new landscape mulch throughout the area on occasion in the past.

Work in this zone includes the installation, maintenance and servicing of landscaping and associated

improvements, as delineated on the plans attached in Attachment B. Maintenance, in general, means the

furnishing of labor and materials for the ordinary upkeep and care of landscape areas including:

• The routine repair, removal or replacement of any plant or improvement.

• Landscaping, including cultivation, weeding, mowing, pruning, trimming, weed whacking,

masticating, minor tree removal, replanting, spraying, fertilizing, and disease treatment

• Irrigation, including the routine operation, monitoring, testing, adjustment and repair of the

irrigation system.

• The removal of trimmings, rubbish, debris and solid waste

• General oversight and maintenance to preserve the tidiness of the public space and recommend

beautification or efficiency repairs and improvements as necessary

Residential Zone 6: Loma Rica Ranch

The Loma Rica Ranch Zone is the newest annexation to the L&L District and the City will be initiating

maintenance of the area with this RFP. The zone is by far the most expansive and complex of all the L&L

areas and consists of over 80 acres of public lands including open space, street frontage, meandering trails,

pedestrian bridges, creekside riparian areas, drainage basins, picnic and play areas, among other

miscellaneous improvements.

The scope of services in this area is sure to evolve as maintenance needs are dialed in; landscaping gets

established, improvements age and the level of service is adjusted to best meet the available funding, while

keeping a healthy reserve in the account for unexpected repairs. The contractor should do their best to

describe the extent of services included in their proposal, which at a minimum should include the base

maintenance needs to sustain a neat, kept appearance and the overall functionality and efficiency of existing

improvements.

Work in this zone includes the installation, maintenance and servicing of landscaping and associated

improvements, as delineated on the plans attached in Attachment B. Maintenance, in general, means the

furnishing of labor and materials for the ordinary upkeep and care of landscape areas including:

• The routine repair, removal or replacement of any plant or improvement.

• Landscaping, including cultivation, weeding, mowing, pruning, trimming, weed whacking,

masticating, minor tree removal, replanting, spraying, fertilizing, and disease treatment

• Irrigation, including the routine operation, monitoring, testing, adjustment and repair of the

irrigation system.

• The removal of trimmings, rubbish, debris and solid waste including regular emptying of trash

receptacles.

• Regular blowing of trails and bridges and maintaining a buffer zone of five feet in the more

overgrown riparian zones

• General oversight and maintenance to preserve the tidiness of the public space and recommend

beautification or efficiency repairs and improvements as necessary

Commercial Zone 1: Whispering Pines

The Whispering Pines Zone consists of the median landscape islands along the three-quarter mile stretch of

Whispering Pines Lane from Centennial Dr to Brunswick Rd and the corners of the main entryways into

one of the City’s most prominent commercial business districts. Zone funding has historically been healthy,

although current landscape improvement needs are extensive and many areas require overhauling and

irrigation repairs. Plans have been prepared by the City’s landscape architect to replant and rehabilitate all

areas of the zone as funding allows.

Work in this zone includes the installation, maintenance and servicing of landscaping and associated

improvements, as delineated on the plans attached in Attachment B. Maintenance, in general, means the

furnishing of labor and materials for the ordinary upkeep and care of landscape areas including:

• The routine repair, removal or replacement of any plant or improvement.

• Landscaping, including cultivation, weeding, mowing, pruning, trimming, weed whacking,

masticating, minor tree removal, replanting, spraying, fertilizing, and disease treatment

• Irrigation, including the routine operation, monitoring, testing, adjustment and repair of the

irrigation system.

• The removal of trimmings, rubbish, debris and solid waste

• General oversight and maintenance to preserve the tidiness of the public space and recommend

repairs/improvements as necessary

Commercial Zone 2: Litton Business Park

The Litton Business Park Zone consists of the median landscape center roundabout island at the Sierra

College Dr/ Litton Dr intersection and a 6.5-acre open space parcel along the Litton Trail south from Sierra

College Dr approximately 1500 feet. Zone funding is limited and has historically been allocated to only

quarterly maintenance visits and occasional one time clearing of buffer zones along the trail or tree and

vegetation removal as necessary. The contractor should propose a level of service and frequency of visits

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

L&L DISTRICT - LANDSCAPE MAINTENANCE SERVICES RFP

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See also