Purchase and Maintenance of Currency Counter Machines on an Annual Contract

Location:	Georgia
Posted:	Apr 9, 2026
Due:	Apr 10, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	PA025-26 INV
Publication URL:	To access bid details, please log in.

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PA046-21

Page 1

April 2, 2026

INVITATION TO QUOTE

PA025-26

Gwinnett County is soliciting competitive quotes from qualified suppliers for the Purchase and

Maintenance of Currency Counter Machines on an Annual Contract with four (4) renewal options for

the Office of the Tax Commissioner.

Quotes should be typed or submitted in ink and returned to the attention of Dana Garland, Purchasing

Manager. Quotes should be received by 3:00 P.M., April 9, 2026 via email at

Dana.Garland@GwinnettCounty.com or sent to the Gwinnett County Financial Services - Purchasing

Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Dana Garland via e-mail at

Dana.Garland@GwinnettCounty.com or calling 770-822-8723 by 3:00 P.M., April 6, 2026. Quotes are

legal and binding upon the bidder when submitted.

Successful service provider will be required to meet insurance requirements. The Insurance Company

must be authorized to do business in Georgia by the Georgia Insurance Department and must have an

A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its

programs or activities. Any requests for reasonable accommodations required by individuals to fully

participate in any open meeting, program or activity of Gwinnett County Government should be

directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-

8165.

The written Quote documents supersede any verbal or written prior communications between the

parties.

Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett

County reserves the right to reject any or all quotes, to waive technicalities, and to make an award

deemed in its bestinterest. Quotes may be split or awarded in entirety. Gwinnett County reserves the

option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at

its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Dana Garland, CPPB, FOII, NIGP-CPP

Purchasing Manager

The following pages should be returned with your quote:

Quote Schedule, Pages 3-4

References, Page 5

Contractor Affidavit, Page 10

PA025-26

Page 2

I. GENERAL REQUIREMENTS

• Delivery ARO may be taken into consideration in determining award. The equipment

should be received within two weeks.

• Delivery will be FOB Destination Prepaid and Allowed to:

Gwinnett County Tax Commissioner’s Office

75 Langley Dr.

Lawrenceville, GA 30046

• Brand names are used to establish a standard of quality and to match existing equipment.

• If quoting an equivalent, please include product specifications with the submitted quote.

Gwinnett County shall be the sole determinant of the acceptability of all approved equivalents.

• New equipment must include an industry standard manufacturer’s warranty.

II. SPECIFICATIONS

Each item listed below should have the following for the requested equipment:

• Two-pocket feature

• 600 hopper capacity

• 200 stacker capacity

• 50 reject capacity

• 1,000 value count

• 1,000 serial number speed

• Serial number and automatic currency switching

• Touch screen display

• Serial Port, LAN, USB Connectivity/Interface

• Compact size to support limited space operations

• Integrated or standalone compatible receipt printer

III. ONSITE ANNUAL PREVENTATIVE MAINTENANCE

The requested equipment shall be maintained onsite ANNUALLY, according to manufacturer’s

recommendations, including but not limited to the following:

• Preventative Maintenance (including replacement of “wear” parts)

• Internal and External Cleaning

• Sensor Calibration

• Mechanical Inspection & Lubrication

• Electrical & Connectivity Check

• Software/Firmware Updates

• Performance and Accuracy Testing

• Serial Number Detection & Storage Validation

• Labor, Parts, Travel, Trip Time must be included

Successful supplier will coordinate with Gwinnett County Tax Commissioner staff for scheduling

equipment maintenance.

PA025-26

Page 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.

QUOTE SCHEDULE

Item # QTY

DESCRIPTION

DELIVERY A.R.O.

MANUF. & NO.

UNIT PRICE

TOTAL PRICE

(New) Kisan K2A Compact Banknote Serial

20 Number Detection/Storage Counter, or

approved equivalent

Standalone compatible receipt printer

(if not integrated as part of Item #1)

Annual Preventative Maintenance Fee (per

machine)

Total Price $

Note: - Unit price must include all necessary accessories, cables, and related supplies to support basic equipment operation and any delivery fees.

- Annual Preventative Maintenance Fee is an all-inclusive unit price. Please consider all fees associated with supporting this requirement (see page 2).

Certification of Non-Collusion in Quote Preparation

Signature

Date

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon

which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I

understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon

notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

E-mail Address

PA025-26

Page 4

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.

QUOTE SCHEDULE (CONTINUED)

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm

pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive.

Contract to begin upon notification of award. Unless otherwise noted, quoted prices will remain firm for four (4)

additional one (1) year periods.

If a percentage decrease will be a part of this quote, please note this in the space provided together with an explanation.

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

If a percentage increase will be a part of this quote, please note this in the space provided together with an explanation.

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No.

Date

Addendum No.

Date

Supplier Name ________________________________________________________________________________________

PA025-26

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been

completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project

bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of

this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

Supplier Name

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Purchase and Maintenance of Currency Counter Machines on an Annual Contract

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