2513 2nd Custodial Supplies

Location:	Texas
Posted:	Jan 29, 2026
Due:	Feb 26, 2026
Agency:	Education Service Center
Type of Government:	State & Local
Category:	79 - Cleaning Equipment and Supplies
Publication URL:	To access bid details, please log in.

Attachment Preview

Region 20 COOPERATIVE PURCHASING

1314 Hines Avenue

San Antonio, TX 78208-1899

Telephone: (210) 370-5204

www.esc20.net

January 23, 2026

SEALED PROPOSAL

Please submit the following PROPOSAL not later than 2:00 p.m., FEBRUARY 26, 2026

Proposal on: CUSTODIAL SUPPLIES

Proposal No.: 2513

Vendor:______________________________________

Term Pages 1 of 12

========================================================================================================

The Region 20 COOPERATIVE Purchasing (hereafter referred to as Coop) will be accepting proposals for the purchase of CUSTODIAL

SUPPLIES.

Sealed Proposals shall be filed no later than 2:00 p.m., Thursday, FEBRUARY 26, 2026. ONE Proposal per envelope ONLY. Proposals must be

plainly marked on the outside of envelope: SEALED PROPOSAL #2513 -- CUSTODIAL SUPPLIES, PROPOSAL OPENING --

2:00 P.M., FEBRUARY 26, 2026. Mail or deliver proposals to Jim Metzger, Purchasing Coordinator, ESC-20, 1314 Hines Avenue, San

Antonio, TX 78208-1899. Proposals must be made on the enclosed Proposal Sheets.

All awarded vendors must be capable of supplying the Coop with a summary listing of all awarded items shipped to Coop members

based upon Proposal #2513. Awarded vendors will be asked to fax the summaries to R e g i o n 20 by 6/12/26. Failure to

provide summary listing will be deemed failure to perform and vendor will be ineligible for future Region 20 proposals and bids.

Proposals received after the date and time specified will be subject to disqualification. Proposal respondents are invited to be present at the

opening of the proposals to be held at ESC-20, Conference Center Building, 1314 Hines Avenue, on the above date.

The Coop is willing to assist any proposal respondent(s) in the interpretation of proposal provisions or provide an explanation of how proposal

forms are to be completed. Assistance can be received by calling the ESC-20, Business Office at (210) 370-5204.

Specifications as written meet all entity's admissible specified requirements. The Coop has evaluated these items and determined that they are

quality products. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer or brand

name, the term "or equal" if not inserted shall be implied. The specified article or material shall be understood as indicating the type, function,

minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products of comparable

quality, design and efficiency. Brands of equal quality or type are acceptable. Specifications received from vendors that are different from the

original requirements must meet or exceed original proposal specifications to be considered as equivalent. The Coop will be the sole judge to

determine if products proposed/tested are equal.

The Coop Advisory Committee and each participating district reserve the right to make final decisions on comparable items as equals. Be very

certain that items which you propose are equal to items listed. Proposal respondents shall indicate the manufacturer's brand and catalog number of

ALL items being proposal (including as specified).

PROPOSALS: Proposal respondents must fill in all blank columns on items being proposal such as proposal respondent's brand name and

number, unit price and total price. Vendor MUST complete All blank lines under the "YOUR BID" section. If brand proposed is as specified,

indicate by putting "A/S" on the lines below "YOUR BID". If brand proposed differs from proposal specifications or packaging, complete the

required information for the brand being proposed. This information must be clear and concise. Where there is an error in extension of price, the

unit price shall govern. PROPOSALS MUST BE MADE ON THE ENCLOSED PROPOSAL SHEETS. Faxed proposals will not be

considered. Original signatures are required on the proposal document. Company name should be noted at the top of each page.

=================================================================

NOTE:

Exclude Federal and State Taxes.

The right is reserved to accept or reject quotations on

each item separately or as a whole.

Region 20 COOPERATIVE

COMPANY:

Proposal On: CUSTODIAL SUPPLIES #2513

GENERAL PROPOSAL CONDITIONS

Page 2

=============================================================================================

Proposal prices shall be for the specified ordering unit. Region 20 COOPERATIVE Purchasing personnel are not responsible to make

changes or recalculate proposals to agree with specified ordering units. Proposals which are qualified with conditional clauses, alterations,

items not called for in the proposal document, or irregularities of any kind are subject to disqualification by the Region 20 COOPERATIVE

Purchasing, at its option.

Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by proposal

respondent guaranteeing authenticity. Upon approval of Coop, proposals may be withdrawn for obvious miscalculations or industry-wide

conditions. Proposals and modifications received after the time set for the opening will be declared late and may be ineligible for opening

and consideration. Late deliveries will be held unopened. Proposal respondent will be advised by mail that his proposal was late and not

accepted and will be allowed to pick up his proposal package or furnish a "call tag" and have the package picked up by a courier. Proposals

will remain open and valid for acceptance for a period of 90 days following the proposal opening. The Coop is not responsible for mail,

courier or other delivery methods' in-transit time or non-delivery.

After the opening, the proposal will be checked against the mandatory requirements of the proposal to assure compliance. These

submittal requirements are obligatory, and failure to fully comply may deem the proposal unresponsive. The Coop will evaluate each

proposal respondent's proposal to assure consistency between the various sections within the proposal. Any items that are inconsistent or

appear contradictory will be evaluated to determine if they should be classified as material deviations.

The Coop reserves the right to accept or reject any or all proposals, to make awards for individual or grouped items as they may appear to

be most advantageous to the districts, to waive any technicality in proposal submitted, and to accept any part of a proposal as deemed to

be in the best interest of the Coop. Whenever the Cooperative has reasonable grounds to believe that a vendor will not perform as

contracted, the Cooperative may demand adequate assurance of due performance.

CONTACT: All questions should be directed between 8:30 a.m. and 4:00 p.m., Monday through Friday to, Jim Metzger at

(210) 370-5204.

PRICE, QUALITY, AND SUITABILITY: ESC-20 is not only concerned with the best & lowest price for the user, but also the most

responsive and responsible vendor. Quality and suitability to purpose are controlling factors in selection decisions reached by ESC-20.

We must have contractors that are qualified and perform well. It is understood that the districts, through their Boards and/or the Coop,

reserve the right to use all means at their disposal to determine these factors. Proposal award shall be based on, but not necessarily limited

to the following criteria to determine the lowest responsive/responsible proposal respondents: price, availability, quality, previous

performance; experience; skill; ability; business judgment; financial capacity; integrity; honesty; reference/reputation; promptness;

estimated time of delivery/completion, results of testing samples, evaluation of exceptions, responsiveness to proposal, special needs of

each entity, vendor's follow-up of problems once notified, and any other relevant factor that a private business entity would consider.

PAYMENT AND TERM DISCOUNT: Quote lowest possible net price after all trade discounts have been deducted. Term discount, if

any, must be indicated on Deviation Statement & Signature Page and will be considered in awarding proposals. Revision of Unit

Prices: It is agreed that proposal price may be superseded during the contract period only if such price revisions are the result of a general

industry price revision. (NOTE: Discounts accepted as part of this proposal are not subject to revision.) A written notice stipulating in

detail the price revision must be furnished to the Coop, verified and approved in writing before revised prices go into effect.

All contracts and agreements between vendors and Coop members shall strictly adhere to the statutes as set forth in the Uniform Commercial

Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on uniform state laws.

Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales. All parties agree that venue for any litigation arising from this contract

shall lie in San Antonio, Bexar County, Texas.

The Region 20 COOPERATIVE Purchasing has changed its method of listing “to be purchased” quantities on its proposals. The Region

20 Coop will require that at the completion of each awarded vendors deliveries to the coop members, the awarded vendor must

supply

Region 20 Coop with the exact quantity amount of each line item delivered (in total) to the members (Region 20 will send out a

listing to be completed by each vendor). This is the quantity that the Region 20 Coop will list on following/future proposal.

Region 20 COOPERATIVE PURCHASING

COMPANY:

Proposal On: CUSTODIAL SUPPLIES #2513

GENERAL PROPOSAL CONDITIONS

Page 3 of 12

=================================================================================================

PACKAGING: Intermediate packaging MUST be as specified in proposal or proposal may be rejected. Case packaging shall be in

accordance with the supplier's commercial practice, i.e., 1 gallon containers-6 gallon per case. All materials must be delivered in the

manufacturer's original sealed container. Individual cans & containers shall be labeled showing the name of the manufacturer, brand

name, name of product, quantity of contents & complete directions for use. Labels & labeling shall conform to all federal regulatory

requirements for goods in interstate commerce and containers shall meet DOT requirements. All supplies that have a limited shelf life

must be fresh or supplies will have to be returned and replaced with the proper product or be canceled. Shipping cases or containers shall

be marked to show name of supplier, name & address of receiving agency and agency purchase order number, and MUST BE

DELIVERED WITH MATERIAL SAFETY DATA SHEETS WHERE REQUIRED.

BRAND and MODEL NUMBER AWARDED MUST BE THE BRAND and MODEL NUMBER DELIVERED. NO

UNAUTHORIZED SUBSTITUTIONS will be accepted. No substitutions shall be made in lieu of items offered and/or awarded in the

proposals unless the contractor(s) have obtained written permission from the Coop. If items under contract are discontinued or become

unavailable from any manufacturer during the duration of the contract, the Coop reserves the right to require the contractors to offer

substitutes. The Coop reserves the right to accept or reject substitutes, and in the case of rejections the Coop may cancel the item or items

in question.

All funding terms shall be established by The Texas Education Agency Financial Accountability System Resource Guide governing

expenditures of all tax dollars, and the availability of local, state and federal funds. Purchases will be made as funding allows.

The Coop reserves the right to extend purchasing contracts to all qualified school districts, including Regional Service Centers, state or

local government agencies under subchapter B, General Interlocal Contracting Authority 791.011. Each school district is responsible for

approval of contracting authority by order of a duly authorized resolution adopted by each participating entity. Vendors will be contacted

from Education Service Center, 2513 as to which school districts, Regional Service Centers, state or local government agencies has recently

joined the Coop. Each vendor is then requested to extend all proposal prices to the new member on contracts that are currently in force.

This could result in additional quantities for some items.

In addition to other rights and remedies, the Coop reserves the right to cancel the entire contract with any contractor who fails to perform

in any manner, or in accordance with the proposal as offered to and accepted by the Coop. All goods are subject to inspection and return,

at the expense of the vendor, if found to be non-conforming to the proposal award. If items are non-conforming in any respect (quantity,

quality or packaging) the participants have the right to reject shipment without liability. When contractor cannot abide by the terms and

conditions in fulfilling the contract, contractor must supply approved service or supplies from other sources at the contract price. If

contractor delays in the above, the Coop reserves the right to purchase on the open market and charge contractor the difference between

contract price the purchase price.

Successful vendors should immediately notify the Coop of inability to perform or inability to perform in a timely manner. The Region

COOPERATIVE Purchasing will notify participants of any authorized substitutions or late deliveries caused by manufacturing delays,

etc.

ACCEPTANCE: Contracts for purchase will be put into effect by means of purchase orders prepared by the individual districts

participating in the Coop. Purchase orders will be mailed to the successful proposal respondent(s) approximately 60 - 120 days after

proposal opening. Purchase orders will be signed by the purchasing official, business manager or superintendent of each school district

after the Board of Trustees or their designee has approved the purchase. All orders, deliveries, billings, and payments will be made with

each member directly. Only purchase orders stamped "Region 20 PURCHASING COOP" should be accepted by the vendor.

Quantities given herein are believed to be correct estimates (they are actual purchases from previous years proposal), but Region 20

Coop or any member District will not make any guarantees to total amount of product to be purchased. The Co-op and individual

districts will advise vendor(s) of any volume increases or decreases as often as possible when these increases or decrease occur to insure

a smooth flow of product and to as much as possible eliminate delivery shortages or distributor overstocks.

Region 20 COOPERATIVE PURCHASING

COMPANY:

Proposal On:

GENERAL PROPOSAL CONDITIONS

CUSTODIAL SUPPLIES #2513

Page 4 of 12

TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement upon 30 days written notice of

such termination.

TERMINATION FOR CAUSE. The Member may at its option immediately terminate this agreement by giving 30 day written notice

of termination to the Contractor on the occurrence of any of the following.

The willful breach of this Agreement by the Contractor in the course of engagement, unless by the Member.

The habitual neglect by the Contractor of its duties, unless waived by the Member.

The Contractor may at its option immediately terminate this agreement by giving written notice of termination to the Member

on the occurrence of any of the following.

KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a

subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract of a school district, or any person

associated therewith, as an inducement for the award of a subcontract or order.

RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to Inventions

Made by Nonprofit Organizations and Small Business Firms Under Government Grants and Contracts.

CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor agrees to be

compliant with the Clean Air Act and the Federal Water Pollution Control Act and their implementing regulations.

ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the Energy Policy and Conservation

Act pertaining to mandatory standards and policies relating to energy efficiency contained in the state energy conservation plan.

DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is debarred or

suspended from receiving federal funds.

LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING AMENDMENT).

The Contractor certifies that it has not and will not use any federal funds to lobby. If non-federal funds are used to lobby, the

contractor must complete the Disclosure of Lobbying and forward the disclosure to the next tier, who must forward it through each tier

to the federal awarding agency.

COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain copyright for the Texas Education

Agency (TEA) and for the federal government (if a federally funded contract) unless otherwise negotiated in writing with TEA.

Pursuant to the provisions in 2 CFR § 200.315, title to intangible property vests in the Member as long as such property is used for

authorized purposes. However, TEA and the federal awarding agency reserve a royalty-free, nonexclusive and irrevocable right to

reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so.

SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor certifies that it is compliant

with section 6002 of the Solid Waste Disposal Act and its implementing regulations. 2 CFR § 200.322.

PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of $250,000, a Cooperative

member may be required to negotiate profit as a separate element of the price; 2 CFR 200.323(b).

EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.

DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in excess of $2,000, vendor shall comply

with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by

Department of Labor regulations (29 CFR

Part 5). Vendor further agrees to that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as supplemented by

Department of Labor regulations (29 CFR Part

3).

Region 20 COOPERATIVE PURCHASING

COMPANY:

Proposal On: CUSTODIAL SUPPLIES #2513

GENERAL PROPOSAL CONDITIONS

Page 5 of 12

CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases in excess of $100,000 that

involve the employment of mechanics or laborers, vendor agrees to comply with 40 USC 3702 and 3704 as supplemented by

Department of Labor regulations (29 CFR Part 5).

Compliance with Texas Government Code 2252 and 2270 – I, the vendor, am in compliance with all applicable provisions of

Government Codes 2252 & 2270. This code requires vendors agree to NOT boycott Israel or do business with companies that

boycott Israel. In addition vendor cannot do business with Iran, Sudan or a known terrorist organization. By submitting a response to

the proposal, vendor certifies compliance with this code.

NON-COLLUSION STATEMENT. The vendor affirms that he/she ·is duly authorized to execute a contract, that this company,

corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer, and that the contents of

this proposal as to prices, terms or conditions of said proposal will not be communicated by the undersigned nor by any employee or

agent to any other person engaged in this type of business prior to the official opening of a proposal. The proposer also affirms that they

have not given; offered to give, do not intend to give at any time hereinafter any economic opportunity, future employment, gift, loan,

gratuity, specified discount, trip, favor, or service to a private service in connection with this contract.

RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative members for any contract resulting

from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2CFR 200.333.

The vendor further certifies that vendor will retain all records as required by CFR 200.333 for a period of three years after grantees or

sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are

closed.

BUY AMERICAN ACT. Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act.

Purchases made in accordance with the Buy American Act must still follow the applicable procurement rules calling for free and open

competition.

LEGAL REMEDIES. Contracts for more than the simplified acquisition threshold currently set at $250,000 which is the inflation

adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)

as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or

breach contract terms, and provide such sanctions and penalties as appropriate. Pursuant to Federal Rules (A) above, when federal funds

are expended by Cooperative and all Cooperative members, Cooperative and all Cooperative members reserves all rights and privileges

under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

ANTITRUST CERTIFICATION STATEMENT - Pursuant to Texas Government Code § 2155.005, I affirm under penalty of

perjury of the laws of the State of Texas that: 1. I am duly authorized to execute this contract on my own behalf or on behalf of the

company, corporation, firm, partnership or individual (Company) listed below; 2. In connection with this agreement, neither I nor any

representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm.Code Chapter

15;3. In connection with this agreement, neither I nor any representative of the Company have violated any federal antitrust law; and 4.

Neither l nor any representatives of the Company have directly or indirectly; communicated any of the contents of this agreement to a

competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as

the Company.

Consultant Certification (Antitrust Certification Statement): [ ] YES, I agree to the above. (Initial: ) [ ] NO, I do NOT agree to the

above. (Initial: )

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2513 2nd Custodial Supplies

Attachment Preview

See also