Network Upgrades?- Solicitation #YORK 2026-001

Location:	South Carolina
Posted:	Jan 29, 2026
Due:	Feb 18, 2026
Agency:	York School District 1
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies D - Automatic Data Processing and Telecommunication Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
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York County School District 1

REQUEST FOR PROPOSALS

NETWORK UPGRADES

Solicitation

Number: YORK1-2026-001

E-Mail Address: 2026York@district.us.com

DATE ISSUED: January 28th, 2026

QUESTIONS MUST BE RECEIVED BY: Wednesday, February 18th, 2026 11:00 AM (all questions must be

directed to: 2026York@district.us.com)

MANDATORY PRE-BID WALK THROUGH: Not applicable.

PROPOSAL MUST BE SUBMITTED BY:

CLOSING DATE: Friday, February 27th, 2026

CLOSING TIME: 11:00 a.m.

MAIL OR HAND DELIVER PROPOSAL TO:

YORK COUNTY SCHOOL DISTRICT ONE

ATTN: Director of Technology

1475 East Liberty Street

York, SC 29745

FAXED and EMAILED RESPONSES TO THIS REQUEST FOR PROPOSALS ARE NOT ACCEPTABLE

NUMBER OF COPIES TO BE SUBMITTED: ONE (1) original, FOUR (4) additional hardcopies, and ONE (1)

electronic copy on a USB drive must be submitted in a sealed envelope containing the Solicitation Number, Proposer’s

Name, and Opening Date on the exterior of the package to the District. ONE (1) additional UNBOUND copy and ONE

(1) additional electronic copy on a USB drive must be submitted to Service Associates (see page 3).

You must submit a signed copy of this form with your offer. By submitting a bid or proposal, you agree to be

bound by the terms of the Solicitation. In addition, you agree to hold your offer open for a minimum of ninety (90)

calendar days after the opening date. Proposal must be made in the official name of the firm or individual under which

business is conducted (showing official business address) and must be signed in ink by a person duly authorized to

legally bind the person, partnership, company or corporation submitting the proposal.

By submission of a proposal, the offeror agrees that their proposal is based on the written specifications, terms and

conditions and any written amendments issued. The offeror agrees that during the period following issuance of a

proposal and prior to notification of intent and/or award of contract, offeror shall not discuss this procurement with

any party at the District and will limit all correspondence to that sent to 2026York@district.us.com. The offeror will

not discuss or attempt to negotiate with District any aspects of the procurement without prior approval of the District’s

Chief Procurement Officer. Any attempt to circumvent this requirement may result in disqualification of the offeror.

PREFERENCES - A NOTICE TO VENDORS: On June 16, 2009, the South Carolina General Assembly rewrote the

law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-

state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of

the new preferences is available at www.procurement.sc.gov/osp/preferences. ALL THE PREFERENCES MUST

BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE

BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE

SERIOUS CONSEQUENCES.

YORK1-2026-001

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I / WE THE UNDERSIGNED UNDER PENALTIES OF PERJURY CERTIFY:

NAME OF OFFEROR

(Full legal name of business submitting the offer)

PRINTED NAME

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must

be a single and distinct legal entity. Do not use the name of a branch

office or a division of a larger entity if the branch or division is not a

separate legal entity, i.e., a separate corporation, partnership, sole

proprietorship, etc.

TAXPAYER IDENTIFICATION NO.

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE

(See "Taxpayer Identification Number" provision)

E-MAIL ADDRESS:

(Business title of person signing below)

AUTHORIZED SIGNATURE

DATE SIGNED STATE OF INCORPORATION

(Person must be authorized to submit binding offer to contract on

behalf of Offeror.)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one)

___ Sole Proprietorship

___ Partnership

___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt)

___ Government entity (federal, state, or local)

HOME OFFICE ADDRESS (Address for offeror's home office /

principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related

notices should be sent.)

_________________________________________________

Area Code - Number - Extension

Facsimile

_________________________________________________

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

____Payment Address same as Home Office Address

____Order Address same as Home Office Address

____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue.

Amendment 3

Amendment 2 Amendment No. Amendment 4

Amendment 5

Amendment 6

Amendment 7

Amendment 8

MINORITY PARTICIPATION

Are you a certified Minority/Women Owned Business? Yes __________ No__________

If yes, Certification # ________________

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in

the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference [11-35-1524(C) (1)(i)&(ii)] or the

Resident Contractor Preference [11-35-1524(C) (1)(iii)]. Accordingly, you must provide this information to qualify for the preference. An in-

state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____ In-State Office Address same as Home Office Address

____ In-State Office Address same as Notice Address

YORK1-2026-001

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YORK COUNTY SCHOOL DISTRICT ONE (“District”) is seeking sealed proposals for Network Upgrades to include

upgrades to Network Switches and Wireless Access Points at three instructional facilities within the District. Proposals for

the project should include the devices, any ancillary parts, corresponding equipment/materials, mounting hardware, and

the labor required to install all equipment. This request also includes support licenses and subscription services

corresponding with the newly acquired network equipment, if applicable. The District requests that vendors provide

pricing for a turn-key solution in connection with the project; to include acquisition, staging, installation, patching in,

configuration, infrastructure adjustments, and testing. The selected vendor will also remove any existing obsolete network

gear (as needed) and return them to one central location as designated by the District, and/or discard of them in

accordance with environmental regulations.

No lump sum bids will be accepted. All costs must be itemized and detailed by each entity location, where specified.

Materials and labor (where applicable) must be quoted separately as well. IF ANY ITEM QUOTED BY A

VENDOR IS NOT 100% ELIGIBLE FOR E-RATE SUPPORT, IT IS THE RESPONSIBILITY OF THE

VENDOR TO PROVIDE A COST ALLOCATION.

I. INSTRUCTIONS TO OFFERORS

All proposals must be submitted in a sealed envelope.

Solicitation Number, Proposer’s Name, and Opening Date must appear on package exterior.

Proposals may be mailed or hand-delivered to:

YORK COUNTY SCHOOL DISTRICT ONE

ATTN: Director of Technology

1475 East Liberty Street

York, SC 29745

One (1) additional UNBOUND hardcopy of the proposal and one (1) additional electronic copy on a USB drive

must be submitted as follows:

Service Associates, Inc.

ATTN Oliver Frail

225 Cook Street

Rural Hall, NC 27045

DEFINITIONS

The District – Refers to School District.

You / Your / Vendor / Bidder / Proposer / Contractor / Service Provider / Offeror – Refers to all

recipients of this Invitation.

Bid / Proposal / Offer / RFP / ITB - Refers to the entire process and includes the invitation, this RFP,

special provisions, specifications and/or requirements.

• Proposals not properly submitted and signed are subject to rejection. The district assumes no responsibility for

improperly marked or misdirected proposal responses and/or correspondence related to this document. All

proposers must submit ONE (1) original (marked “Original”) paper proposal, FOUR (4) additional hardcopies, and

ONE (1) electronic copy on a USB drive to the District. In addition, proposers must also submit an additional

UNBOUND hardcopy of the proposal and one (1) additional electronic copy on a USB drive to Service Associates,

ATTN: Oliver Frail, 225 Cook Street, Rural Hall, NC 27045.

YORK1-2026-001

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• Questions regarding this RFP MUST be in writing VIA EMAIL to RFP YORK1-2026-001 at

2026York@district.us.com SUBMITTERS SHALL NOT ATTEMPT TO CONTACT ANY PERSONNEL AT

THE DISTRICT, BOARD OF TRUSTEES, AND/OR THE DISTRICT SELECTION COMMITTEE

REGARDING THIS REP. ANY ATTEMPT TO CIRCUMVENT THIS REQUIREMENT MAY RESULT

IN DISQUALIFICATION OF THE OFFEROR.

• Questions will be answered by issue of Addenda sent out to the entire list of potential offerors that have registered

by email at 2026York@district.us.com. Addenda will also be posted to the Form 470 within the EPC Portal. Any

interpretation, clarification, or correction in the language of the RFP will be made by release of an ADDENDUM

in this fashion. It will be the responsibility of all respondents to contact the District prior to submitting a response

to this RFP to ascertain whether Addenda have been issued.

• Proposals shall be publicly opened at the stated date and time as indicated in the Request for Proposals and shall be

conducted in the YORK COUNTY SCHOOL DISTRICT ONE ADMINISTRATIVE OFFICE, 1475 EAST

LIBERTY STREET, YORK SC 29745

• Proposals, amendments or withdrawal requests must be received no later than the stated closing date and time as

indicated in the Request for Proposals (RFP) to the place and in the manner as described within the RFP and on the

date indicated by the RFP.

• Proposals received after the closing time and date specified, whether delivered or mailed, will not be accepted.

• All prices and notations shall be printed in ink or typewritten. Errors shall be crossed out and corrections entered

and initialed by the person signing the proposal. No proposal shall be altered or amended after the specified time

for opening. No faxes, copies, PDF or similar electronic or photographic files will be accepted.

• All data, materials and documentations originated and prepared for the District pursuant to this contract shall belong

to the District.

• Proposers shall be required to visibly mark as “CONFIDENTIAL” each page of their proposal, which they consider

to be proprietary information that could be exempt under the Freedom of Information Act. The District reserves the

right to determine whether this information should be exempt from disclosure.

• Taxes: It is not necessary to show South Carolina sales tax on the Proposal; however, if Proposer prefers to show

it, it must be shown as a separate entry on the Proposal total summation. In other words, there shall be a Proposal

subtotal with South Carolina tax added in to create a grand total. When required, exemption certificates shall be

furnished on forms provided by the vendor.

• In preparing your response, make any assumptions necessary, take any exceptions necessary and document each.

Any disparity between an appealing proposal and the requirements of the district will be negotiated prior to

executing a contract.

• No lump sum bids will be accepted. All costs must be itemized and detailed by each entity location. Materials and

labor (where applicable) must be quoted separately. If any item quoted by a vendor is not 100% eligible for E-

Rate Support, it is the responsibility of the vendor to provide a cost allocation.

Anticipated Schedule of Key Events:

Issue RFP:

Wednesday, January 28th, 2026

Deadline for questions:

Wednesday, February 18th, 2026 @ 11:00 AM

Proposal response must be received by: Friday, February 27th, 2026 @ 11:00 AM

YORK1-2026-001

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GENERAL PROVISIONS

1. This solicitation does not commit the District to award a contract, to pay any costs incurred in the preparation of

the proposal/bid or to procure any good or service.

2. An award will be made to the Offeror whose proposal, in the opinion of the District, best meets the requirements

of this RFP and the District objectives.

3. The Procurement Code and Regulations of the District will govern and supersede any and all documents,

proposals and policies, whether stated or implied.

4. The District assumes no responsibility for the delivery of any solicitation, addendum, solicitation response, or any

other such correspondence by the US Postal Service, electronic transmission, facsimile, or any other method.

5. ACCIDENTS

The vendor shall hold the District harmless from any and all damages and claims that may arise by reason of any

negligence on the part of the vendor, his agents or employees in the performance of this contract. In case any action is

brought against the District or any of its agents or employees, the vendor shall assume full responsibility for the

defense thereof. Upon his failure to do so after proper notice, the District reserves the right to defend such action and

charge all costs thereof to the vendor. The vendor shall take all precautions necessary to protect the public against

injury.

6. ADDENDA

This solicitation may be amended at any time prior to opening via an addendum. Any prospective Proposer desiring

an explanation or interpretation of this solicitation shall request it in writing soon enough to allow a reply to reach all

prospective Proposers before submission of their proposals. The addenda will be sent out to the entire list of potential

offerors that have registered by email at 2026York@district.us.com. Addenda will also be posted to the Form 470

within the EPC Portal. All offerors shall acknowledge receipt of any addenda by 1) signing and returning the

addenda with offer or 2) by submitting a proposal that indicates the offeror received the addenda (Page 2 of cover

sheet). The District shall not be legally bound by any amendment or interpretation that is not in writing.

7. APPROVAL OF PUBLICITY RELEASE

The Vendor shall not have the right to include the District’s name in its published list of customers, without prior

approval of the District. The Vendor agrees not to publish or cite in any form any comments or quotes from District

staff. The Vendor further agrees not to refer to award of this contract in commercial advertising in such a manner as

to state or imply that the products or services provided are endorsed or preferred by the District.

8. AUTHORIZATION AND ACCEPTANCE

The proposal must be signed by an authorized individual who may bind the Offeror in accordance with the

requirements contained in this RFP.

9. CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS

By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that- Offeror and/or any of its

Principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of

contracts by any state or federal agency; have not, within a three-year period preceding this offer, been convicted of or

had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with

obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of

Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery,

bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission

of any of the offenses enumerated in paragraph of this provision. The offeror also certifies that the Offeror has not,

within a three-year period preceding this offer, had one or more contracts terminated for default by any public

(Federal, state, or local) entity.

YORK1-2026-001

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Network Upgrades?- Solicitation #YORK 2026-001

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