Project 621 - 18th St. Detention Repair (Precast Box Culvert)

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NOTICE TO BIDDERS
The City of Rolla hereby requests bid quotations for the following project: 18TH Street Detention
Repairs, Project 621.
Bids will be accepted until 11:00 A.M., Wednesday, September 23, 2026, in the office of the City
Clerk, 901 North Elm-3rd Floor, Rolla, Missouri. Bids will be publicly opened at that time. Bids shall
be submitted in a sealed envelope and clearly marked "18TH Street Detention Repairs, Project 621".
Contractor shall be responsible for compliance with Section 290.250 of the Revised Missouri
Statutes pertaining to prevailing wages.
Only Missouri laborers and laborers from nonrestrictive states are allowed by law to be employed on
Missouri's public works projects when the unemployment rate exceeds 5% for two consecutive
months. (Sections 290.550 through 290.580 R.S.Mo.)
Bidders are informed that pursuant to Section 285.530, R.S.Mo, as a condition of the award of any
contract in excess of five thousand dollars ($5,000.00), the successful bidder shall, by sworn affidavit
and provision of documentation, affirm its enrollment and participation in a federal work
authorization program with respect to the employees working in connection to the contracted
services. Successful bidders shall also sign an affidavit affirming that it does not knowingly employ
any person who is an unauthorized alien in connection to the contracted services.
Bidders are informed that the project is subject to the requirements of Section 292.675, R.S.Mo,
which requires all contractors or subcontractors doing work on the project to provide, and require its
on-site employees to complete, a ten (10) hour course in construction safety and health approved by
the Occupation Safety and Health Administration ("OSHA") or a similar program approved by the
Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved
OSHA program. The training must be completed within sixty (60) days of the date work on the project
commences. On-site employees found on the worksite without documentation of the required
training shall have twenty (20) days to produce such documentation.
All bidding Contractors shall be expected to review the scope of the work with a representative of
the City Public Works Department prior to bidding.
All bids shall be on the proposal form provided and shall be accompanied by submittals and a bid
bond issued by an acceptable surety company and payable to the order of the City of Rolla, for not
less than five percent (5%) of the total amount of the bid.
The successful Contractor shall be issued a NOTICE TO PROCEED by The City Engineer and
the completion date will be December 31, 2026.
Liquidated Damages - Should the contractor fail to complete the work on or before the completion
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date specified the contractor will be charged liquidated damages in the amount of $500.00 per
calendar day for each full calendar day that the work is not fully completed. Liquidated damages
will not be charged for weekends and holidays.
Payment shall be based on actual measured quantities.
The City reserves the right to reject any and all bids.
Bid documents, and specifications may be reviewed in, or purchased for $35.00 from the Rolla
Public Works Department, Rolla City Hall, 4th Floor, 901 North Elm Street, Rolla, Missouri 65401.
Bid documents are available now and can be picked up on Monday through Friday, 8:00 a.m. to 5:00
p.m.
Matthew Kreyling, P.E.
City Engineer
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TABLE OF CONTENTS
Notice to Bidders .......................................................................................................................... 3
Instructions to Bidders ................................................................................................................ 9
Information for Bidders ............................................................................................................ 11
Contract Documents ...................................................................................................... 11
Bidder's Obligation ........................................................................................................ 11
Document Interpretation ............................................................................................... 11
Proposals ......................................................................................................................... 12
Modification and Withdrawal of Bids .......................................................................... 12
Signing of Proposals ....................................................................................................... 13
Award of Contract ......................................................................................................... 13
Contract Security ........................................................................................................... 13
Notice to Proceed ............................................................................................................ 14
Number of Construction Documents ........................................................................... 14
Proposal ...................................................................................................................................... 15
Contract Agreement .................................................................................................................. 17
Transient Employer - Lawful Presence ................................................................................... 21
Work Authorization and Documentation ................................................................................ 23
Bid Price ...................................................................................................................................... 27
Bid Form ..................................................................................................................................... 28
General Conditions .................................................................................................................... 31
Contract Documents ...................................................................................................... 31
Definition ............................................................................................................ 31
The Contract Documents .................................................................................. 31
The Contract ....................................................................................................... 31
The Work ............................................................................................................ 31
The Project ......................................................................................................... 31
Execution, Correlation and Intent ................................................................... 31
Ownership and Use of Documents .................................................................... 32
Public Works Director ................................................................................................... 33
Definition ............................................................................................................ 33
Administration of the Contract ........................................................................ 33
City .................................................................................................................................. 37
Definition ............................................................................................................ 37
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Information and Services Required of the Owner .......................................... 37
City's Right to Stop the Work ........................................................................... 37
City's Right to Carry out the Work ................................................................. 38
Contractor ...................................................................................................................... 39
Definition ............................................................................................................ 39
Review of Contract Documents ........................................................................ 39
Supervision and Construction Procedures ...................................................... 39
Before Final Payment Required Final Forms Completion ............................ 39
Labor and Materials .......................................................................................... 40
Warranty ............................................................................................................ 40
Taxes.................................................................................................................... 40
Permits, Fees and Notices .................................................................................. 40
Allowances .......................................................................................................... 41
Superintendent ................................................................................................... 41
Progress Schedule .............................................................................................. 41
Documents and Samples at the Site .................................................................. 42
Shop Drawings, Product Data and Samples .................................................... 42
Use of Site ............................................................................................................ 43
Cutting and Patching of Work.......................................................................... 43
Cleaning up ......................................................................................................... 43
Communications ................................................................................................ 43
Royalties and Patents ......................................................................................... 44
Indemnification .................................................................................................. 44
Subcontractors ............................................................................................................... 45
Definition ............................................................................................................ 45
Award of Subcontractors and Other Contracts for Portions of the Work ... 45
Subcontractual Relations .................................................................................. 46
Work by City or by Separate Contractors .................................................................. 47
City's Right to Perform Work and to Award Separate Contracts ................ 47
Mutual Responsibility ........................................................................................ 47
City's Right to Clean up .................................................................................... 48
Miscellaneous Provisions ............................................................................................... 49
Governing Law ................................................................................................... 49
Successors and Assigns ...................................................................................... 49
Written Notice .................................................................................................... 49
Claims for Damages ........................................................................................... 49
Performance Bond and Labor and Material Payment Bond ......................... 49
Rights and Remedies .......................................................................................... 49
Tests ..................................................................................................................... 50
Interest ................................................................................................................ 50
Arbitration .......................................................................................................... 50
Buy America Policy............................................................................................ 51
Time ................................................................................................................................. 53
Definitions ........................................................................................................... 53
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Progress and Completion .................................................................................. 53
Delays and Extensions of Time ......................................................................... 53
Payments and Completion ............................................................................................ 55
Contract Sum ..................................................................................................... 55
Schedule of Values ............................................................................................. 55
Applications for Payment .................................................................................. 55
Certificates for Payment .................................................................................... 56
Progress Payments ............................................................................................. 56
Payments Withheld ............................................................................................ 57
Failure of Payment ............................................................................................. 58
Substantial Completion ..................................................................................... 58
Final Completion and Final Payment .............................................................. 59
Protection of Persons and Property ............................................................................. 61
Safety Precautions and Programs .................................................................... 61
Safety of Persons and Property ........................................................................ 61
Emergencies ........................................................................................................ 62
Occupational Safety and Health Administration (OSHA) ............................. 62
MO Revised Statutes (Overhead Power Line Safety Act) .............................. 63
Insurance ........................................................................................................................ 67
Contractor's Liability Insurance ...................................................................... 67
City's Liability Insurance .................................................................................. 68
Contractor's Builders' Risk Insurance ............................................................ 68
Changes in the Work ..................................................................................................... 69
Change Orders ................................................................................................... 69
Concealed Conditions ........................................................................................ 70
Claims for Additional Cost ............................................................................... 70
Minor Changes in the Work ............................................................................. 71
Uncovering and Correction of Work ........................................................................... 73
Uncovering of Work .......................................................................................... 73
Correction of Work ............................................................................................ 73
Acceptance of Defective or Non-Conforming Work ....................................... 74
Termination of the Contract ......................................................................................... 75
Termination by the Contractor ........................................................................ 75
Termination by the City .................................................................................... 75
Supplemental General Conditions................................................................................ 77
Certificate of Owner's Attorney ....................................................................... 77
Conflict of Interest ............................................................................................. 77
Copeland "Anti-Kick-Back Act" ...................................................................... 77
Clean Air Act ...................................................................................................... 78
Special Conditions ...................................................................................................................... 79
Insurance ........................................................................................................................ 79
Workers' Compensation Insurance .............................................................................. 79
Public Liability and Property Damage Insurance ...................................................... 79
Time for Completion ...................................................................................................... 80
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Liquidated Damages ...................................................................................................... 81
Special Wage Determination ......................................................................................... 81
Nondiscrimination in Employment .............................................................................. 81
Payments ......................................................................................................................... 82
Temporary Traffic Control .......................................................................................... 83
Location and Grade ....................................................................................................... 83
Hold Harmless Agreement ............................................................................................ 83
Affidavit Compliance with the Prevailing Wage Law ................................................ 83
Contractor's Affidavit Regarding Settlement of Claims ............................................ 83
Hold Harmless Agreement Form ............................................................................................. 85
Affidavit Compliance with the Prevailing Wage Law Form ................................................. 87
Contractor's Affidavit Regarding Settlement of Claims Form ............................................. 89
Wage Rates ................................................................................................................................. 91
Posting of Wage Rate Information ............................................................................... 91
Prevailing Wage Law Rules .......................................................................................... 91
Specifications for CIPP Lining ............................................................................................... 93
Location Maps for CIPP Lining ............................................................................................ 108
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INSTRUCTIONS TO BIDDERS
1. Bids must be submitted on the "Bidder's Proposal" form only. Bids must be submitted in a
sealed envelope, properly identified with the project name and number. Attached to the Bid
Proposal shall be any applicable information or specification sheets, properly filled out, for
the items bid.
2. The bid must be filed with the City Clerk prior to the announced bid opening date and time.
3. The City of Rolla reserves the right to accept or reject any and/or all bids.
4. It will be the City's intent to accept low competent bid if it meets specifications and
conditions.
5. Notice to Proceed will be issued by The City Engineer and the completion date will be
December 31, 2026.
6. Liquidated Damages - Should the contractor fail to complete the work on or before the
completion date specified the contractor will be charged liquidated damages in the amount of
$500.00 per calendar day for each full calendar day that the work is not fully completed.
Liquidated damages will not be charged for weekends and holidays.
7. Bidders are advised that the City of Rolla shall consider prior substandard goods or prior
substandard service delivery or excessive distance to the City as a criterion for bid rejection.
8. Bids equal in cost and specifications may go to the local bidder (given they meet all other
conditions).
9. All bids shall meet or exceed specifications.
10. Alternate bids may be considered, providing all specification differences are clearly
indicated and contain justification statements. The City of Rolla shall be the sole judge as to
the suitability of the service or equipment offered for the intended purpose from the alternate
bid.
11. Any exceptions to these terms or conditions or deviations from written specifications shall be
shown in writing and attached to the Bidder's Proposal.
12. Bidders are cautioned to verify their proposal before submission as requests for amendments,
withdrawals or proposals, if received by the City after the time specified for opening, will
not be considered.
13. In the event of discrepancies between Bidder's "Per Unit" price quotation and "Extended
Total" quotation, the "Per Unit" quotation shall prevail.
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14. Bidders must be factory authorized dealers for the equipment, service and parts of the items
they are bidding.
15. Local bidders shall be defined as bidders in Rolla and the area surrounding Rolla for a five-
mile radius from the city limits.
16. All questions regarding plans or specifications must be directed to the Department of Public
Works no later than 72 hours prior to time for receipt for proposals. Addendums will be
provided to all bidders.
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