On-Call Practical Operations Services

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
REQUEST
FOR
PROPOSALS
FOR
ON - CALL
PRACTICAL OPERATIONS SERVICES
August 3, 2026

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
REQUEST FOR PROPOSALS
FOR ON-CALL PRACTICAL OPERATIONS SERVICES
THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY
Table of Contents
PART I - PROPOSAL INFORMATION
................................... 3
1.1 PURPOSE:
................................................ 3
1.2 CONTACT PERSON:
......................................... 3
1.3 PRE-PROPOSAL CONFERENCE:
................................ 3
1.4 WRITTEN QUESTIONS:
....................................... 3
1.5 AMENDMENT OR CANCELLATION OF THIS RFP:
................... 4
1.6 SUBMISSION REQUIREMENTS:
................................ 4
1.7 DISCLOSURE:
.............................................. 5
1.8 INCURRED EXPENSES:
....................................... 5
1.9 ACCEPTANCE OF TERMS AND CONDITIONS:
...................... 6
1.10 PROCUREMENT REGULATIONS:
............................... 6
1.11 MINORITY PARTICIPATION:
.................................. 6
PART II - MASTER SERVICE AGREEMENT INFORMATION AND PROPOSED MASTER
SERVICE AGREEMENT PROVISIONS
................................... 6
2.1 PARTIES TO THE MASTER SERVICE AGREEMENT:
.................. 6
2.2 MASTER SERVICE AGREEMENT TERM:
.......................... 7
2.3 COMPENSATION AND METHOD OF PAYMENT:
.................... 7
2.4 INSURANCE:
.............................................. 7
PART III - SCOPE, QUALIFICATIONS AND PRICING
....................... 7
3.1 SCOPE:
................................................... 7
3.2 QUALIFICATIONS:
.......................................... 9
3.3 PRICE PROPOSAL:
......................................... 10
3.4 IRREVOCABILITY OF PRICE PROPOSAL:
........................ 12
3.5 PRICING EXTENSION TO THE MARYLAND ENVIRONMENTAL SERVICE
13
PART IV - EVALUATION PROCEDURE
................................. 13
4.1 EVALUATION COMMITTEE:
.................................. 13
4.2 DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE:
..... 13
4.3 MULTI-STEP COMPETITIVE SEALED NEGOTIATION:
............... 13
4.4 EVALUATION CONSIDERATIONS:
............................. 14
PART V - ADA COMPLIANCE
....................................... 14
5.1 ALTERNATIVE FORMS:
..................................... 14
ATTACHMENT A
.................................................. 1
CONTRACTOR MASTER SERVICE AGREEMENT
........................ 1
ATTACHMENT A-1
............................................... 24

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
KEY PERSONNEL
.............................................. 24
ATTACHMENT A-2
............................................... 25
REQUEST FOR APPROVAL OF CHANGE IN KEY PERSONNEL
............. 25
ATTACHMENT B
................................................. 1
TYPICAL CONTENT OF INVOICES
................................... 1
ATTACHMENT C-1
................................................ 1
GENERAL FORMAT GUIDELINES FOR THE PRESENTATION OF KEY PROJECTS
1
ATTACHMENT C-2
................................................ 3
GENERAL FORMAT GUIDELINES FOR THE PRESENTATION OF TEAM MEMBERS
IN KEY PROJECTS:
.............................................. 3
ATTACHMENT D
................................................. 1
CHECKLIST FOR SUBMITTAL/SCORING RUBRIC/PERSONNEL DESCRIPTION
.. 1
ATTACHMENT E
.................................................. 3
REFERENCE FORM
.............................................. 3

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
RFP Due Date: September 8, 2026
RFP Due Time: 4:00 PM local time
REQUEST FOR PROPOSALS
FOR ON-CALL PRACTICAL OPERATIONS SERVICES
THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY
The Northeast Maryland Waste Disposal Authority (the "Authority"), a multi-jurisdictional
agency, is issuing this Request for Proposals ("RFP") from firms who are qualified to provide
practical engineering, construction, repair and deconstruction services (i.e., on-call Contractor
services) relating to solid waste infrastructure and facilities.
The Authority was established as a public corporation by Chapter 871, Acts of 1980 to assist its
participating political subdivisions of Maryland and other public entities in providing adequate
solid waste disposal facilities, including facilities for the generation of steam, electricity or fuels
and recovery of materials that are derived from or are otherwise related to waste disposal.
Participating jurisdictions (the "Members" or "Member Jurisdictions") include Baltimore City and
Anne Arundel, Baltimore, Carroll, Frederick, Harford, Howard and Montgomery Counties.
Maryland Environmental Service, an instrumentality of the State of Maryland, is an ex-officio
member. The Authority acts as a coordinating agency for solid waste management projects.
Additional information on the Authority is on our web page, www.nmwda.org.
Copies of the Request for Proposals are available from the Northeast Maryland Waste Disposal
Authority at 410-333-2730, procurement@nmwda.org, or at the address below:
Northeast Maryland Waste Disposal Authority
Tower II - Suite 402
100 South Charles Street
Baltimore, MD 21201-2705
Proposals will be accepted until 4:00 PM local time on September 8, 2026.
Andrew Kays, Executive Director
1

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
PROPOSER'S CONTACT INFORMATION FORM
(1st) Name:
Title:
(2nd) Name:
(optional)
Title:
(optional)
Contractor:
Address:
Telephone Number:
Fax Number:
E-mail (1st):
E-mail (2nd):
I / we prefer to be contacted by: (circle one) U.S. Mail, telephone, e-mail
I / we prefer correspondence to be sent by: (circle one) U.S. Mail, e-mail
Please e-mail or mail completed form to:
Northeast Maryland Waste Disposal Authority
Attention: Procurement
Tower II - Suite 402
100 South Charles Street
Baltimore, MD 21201-2705
procurement@nmwda.org
2

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
REQUEST FOR PROPOSALS
Offerors are invited to submit proposals in conformance with the requirements described below:
PART I - PROPOSAL INFORMATION
1.1 PURPOSE:
The purpose of this RFP is to select multiple firms for on-call Contractor services. The
Authority has identified two major categories of work. The two areas are 1) transfer
station/Resource Recovery Park, Materials Recovery Facility (MRF) and emerging
technologies operations; and 2) landfill services. The Authority will select and place no
less than two and no more than ten of the qualified firms on one on-call contractor list to
cover all aspects of these two areas. To be deemed qualified and to enter a Master Service
Agreement with the Authority, the firm does not have to be qualified in both of the
categories or all of the tasks in a particular category. This procurement will not create a
listing of qualified sub-contractor firms. Offerors must have one or more Maryland licensed
Professional Engineers (in an appropriate discipline) on staff, or accessible via contract, to
perform design-related services under the on-call Master Service Agreement. Contractors
are expected to have Maryland licensed electricians, plumbers, and Commercial Driver's
Licensed operators, for any of the projects they perform, as applicable.
1.2 CONTACT PERSON:
Any communication regarding this RFP must be made to the attention of "RFP for On-
Call Practical Operations Services-2026" in writing, and directed to
procurement@nmwda.org or Northeast Maryland Waste Disposal Authority, 100 South
Charles Street, Tower II - Suite 402, Baltimore, MD 21201. Prior to award of this Master
Service Agreement, Offerors should not initiate any communications related to this RFP
with Authority staff, or with employees or local elected officials of any Member
Jurisdiction. Any communications other than to procurement@nmwda.org may result in
the disqualification of a Proposer's proposal. Reference to "local time" in this RFP means
the time in Baltimore, MD, USA.
1.3 PRE-PROPOSAL CONFERENCE:
A virtual conference will be held on August 10, 2026 at 10AM. This is not a mandatory
meeting. Those interested in attending should RSVP to procurement@nmwda.org no later
than 4 PM local time on August 7, 2026.
1.4 WRITTEN QUESTIONS:
Prospective Offerors may submit written questions only concerning this RFP to the
3

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
attention of "RFP for On-Call Practical Operations Services-2026," to
procurement@nmwda.org. Questions may be submitted via e-mail or by mail. The
Authority will endeavor to respond in writing to requests for information submitted by no
later than 4:00 PM local time on September 8, 2026, however, the Authority makes no
assurance that written responses will be tendered if, in the opinion of the Authority, such
information is evident in the RFP or goes beyond the intended scope of this solicitation.
Any written responses to questions made shall be emailed to all prospective Offerors who
requested a copy of this RFP and posted on the Authority's website at www.nmwda.org.
1.5 AMENDMENT OR CANCELLATION OF THIS RFP:
If this RFP requires amendment, written notice of the amendment will be given by means
of an addendum to all prospective Offerors who requested a copy of this RFP or who
submitted the Offeror's Contact Information Form. Any amendment also will be posted
on the Authority's website at www.nmwda.org. Receipt of addenda must be acknowledged
in writing by prospective Offerors to the Authority. Acknowledgment by e-mail is
permitted. Copies of the acknowledgments are to be included in the proposal. The
Authority reserves the right to modify, amend or cancel this RFP if the Authority
determines, in its sole discretion, that it is in the best interest of the Authority to do so.
1.6 SUBMISSION REQUIREMENTS:
An electronic copy of the proposal as a PDF must be sent to procurement@nmwda.org no
later than 4:00 PM local time on September 22, 2026 (the "Closing Date"). Any proposals
received after this time will not be considered. Eight (8) hardcopies of the proposal must
be submitted in a sealed envelope, labeled "On-call Practical Operations Services
Proposal" and received no later than 4:00 PM local time on September 11, 2026. All
submissions will be time and date stamped when received.
The proposal should be double-sided on minimum 50% post-consumer recycled content
paper. In lieu of paper that has at least 50% post-consumer recycled content, FSC and
rainforest alliance certified paper made from 100% sustainable eucalyptus premium fibers,
or other paper types with no wood content may be used. Proposals will be a maximum of
100 pages in length (i.e., 50 pieces of paper, not including dividers in the proposals),
including Sections 1 through 6 described below. If the proposal is longer than 50 pieces
of paper for Sections 1 through 6, it will be considered non-responsive. Comments on the
Master Service Agreement will not be counted towards the 50 pieces of paper maximum
length of the proposal. In addition, documents related to additional rate classes listed in
Section 6, Sections 7 and 8, the Offeror's Contact Information Form, and Table of Contents
of the proposal, will not count towards the maximum page count.
Proposals will be organized in the following manner:
Section 1 - Transmittal Letter/Cover Letter
4

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
Section 2 - Organization Chart showing key individuals and area(s) of experience for
municipal projects
Section 3 - Description of key municipal projects. The key projects shall be presented
using the general format included in this RFP at Attachment C-1
Section 4 - Resumes and current position of key individuals (to include key
Subcontractors if the Offeror will use said contractor to meet one or more of
the tasks under a particular category; otherwise, subcontractor resumes do not
need to be provided at this time, but may be requested under a specific project).
A matrix of the key projects and the proposed key individuals is to be included
at the end of this section, formatted to print as 11x17.
Section 5 - References (to include key Subcontractors if the Offeror will use said
contractor to meet one or more of the tasks under a particular category). The
reference form in Attachment E is to be started by the Offeror and completed,
including submission, by the reference.
Section 6 - Price Proposal.
Section 7 - Comments on the Master Service Agreement/Scope or Assumptions in the
Proposal.
Section 8 -- Statements of Non-Segregated Facilities, Drug Free Workplace Policy, current
Maryland State Department of Assessments and Taxation (MDSDAT)
Certificates for all firms in the proposals or statement agreeing to provide the
required Statements and Certificates prior to executing the Master Service
Agreement.
1.7 DISCLOSURE:
Proposals submitted in response to this RFP are subject to the Maryland Public Information
Act, Title 4 under the General Provisions Article of the Maryland Code. Offerors should
identify those portions of their proposals that they consider to be confidential, proprietary
commercial information, or trade secrets, and provide justification why such materials,
upon request, should not be disclosed by the Authority under the Maryland Public
Information Act. Offerors are advised that, upon request for this information from a third
party, the Authority is required to make an independent determination whether the
information can be withheld under the law. If the Authority determines that materials
marked as confidential must be disclosed under the law, the Authority will notify the
Offeror in advance of releasing the information to permit the Offeror to take independent
action to protect the information. Offerors agree that the Authority has no liability for
release of information it determines in good faith must be disclosed under the law.
1.8 INCURRED EXPENSES:
The Authority is not responsible for any expenses that Offerors may incur in preparing and
submitting proposals. Proposals will not be returned to Offerors.
5

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
1.9 ACCEPTANCE OF TERMS AND CONDITIONS:
By submitting a proposal in response to this RFP, the Offeror accepts all of the terms and
conditions set forth in this RFP (including the terms of the Master Service Agreement at
Attachment A), unless otherwise noted and agreed to during the written question period.
1.10 PROCUREMENT REGULATIONS:
This RFP, and any Master Service Agreement entered into as a result thereof, is not subject
to the provisions of the State Finance and Procurement Article, but is governed by Section
3-921 of the Natural Resources Article of the Annotated Code of Maryland and COMAR
14.13.01.01 et seq.
1.11 MINORITY PARTICIPATION:
The Authority requires the Offerors to include minority participation, as applicable under
the regulations and rules of the Member Jurisdictions. Offerors should describe how the
firm would meet specific minority business enterprises (MBE), woman business
enterprises (WBE) and small business enterprises (SBE) requirements typical to Federal,
State, and Local Government contracting in the event that a project requires outreach and
work to be assigned to certified MBE/WBE/SBE firms. Terms and conditions for the
MBE/WBE/SBE participation will be codified in the individual confirmations that the
contractor signs with each Member Jurisdiction.
PART II - MASTER SERVICE AGREEMENT INFORMATION AND
PROPOSED MASTER SERVICE AGREEMENT PROVISIONS
2.1 PARTIES TO THE MASTER SERVICE AGREEMENT:
The Master Service Agreement and all exhibits thereto to be entered into as a result of
this RFP (the "Master Service Agreement") shall be by and between the Offeror as
Contractor (the "Contractor") and the Authority. The form of the Authority's Master
Service Agreement is set forth in Attachment A. If the Offeror is not willing to enter into
the Master Service Agreement as written, the Offeror must identify any proposed changes
to the Authority's Master Service Agreement during the written question period via
written submission. The Authority will notify ALL Offerors of the accepted changes
prior to the Proposal Due Date. A proposal that requires changes to the Authority's
Master Service Agreement not raised prior to submission may be rejected. The Contractor
will enter into a separate transaction (under the Master Service Agreement) with each
Member Jurisdiction that elects to use the Contractor to provide the On-Call Practical
Operations Services to such Member Jurisdiction (each a "Transaction"). Each
Transaction will be evidenced by a written confirmation, purchase order or ancillary
contract establishing the specific terms for the On-Call Practical Operations Services to
be provided to the Member Jurisdiction (a "Confirmation"). The Authority may assist a
6

Request for Proposals
On-Call Practical Operations Services
August 3, 2026
Member Jurisdiction and/or the Contractor in entering into a Transaction, but shall have
no obligations under the Master Service Agreement or any Confirmation, or in connection
with any Transaction, except as specifically set forth therein. For clarity, a Member
Jurisdiction may develop a scope of work for a project and request a proposal from a
Contractor, or several contractors, in a managed competition. Once a scope and proposal
are agreed to using the terms of the Master Service Agreement, the Member Jurisdiction
will complete a Confirmation for the project. The Authority may provide support for the
project.
2.2 MASTER SERVICE AGREEMENT TERM:
The Master Service Agreement term shall commence as of the date specified in the Master
Service Agreement, but no later than December 15, 2026, and shall be for approximately
five years, 6-months (ending June 30, 2032), with three, one-year extensions on the same
terms and conditions as set forth therein at the Authority's sole option. The Authority's
rules and regulations, as well as established case law, require a competitive bidding process
that does not allow for the mutual renewal of options for contracts (see COMAR Sec.
14.13.01 (Procurement Procedures) and Mayor of Baltimore v. Bio Gro Systems, Inc., 300
Md. 248 (Md. 1984)).
2.3 COMPENSATION AND METHOD OF PAYMENT:
The Contractor will be expected to submit invoices on a monthly basis, including a
description of work performed relating to the period of the invoice. The Master Service
Agreement will provide further details.
2.4 INSURANCE:
The Contractor must have or be willing to obtain insurance with the minimum terms as
shown in Section 412 of Attachment A to this RFP. If the Contractor does not currently
have the minimum insurance required, the Contractor must be willing, at its own cost, to
obtain such insurance and provide the necessary certificates of insurance prior to the
signing of the Master Service Agreement.
PART III - SCOPE, QUALIFICATIONS AND PRICING
3.1 SCOPE:
The Authority has financed four solid waste facilities. The Authority currently owns one
facility, decommissioned two, and has a contract with the other facility. In addition, the
Authority has developed three solar projects and four landfill gas-to-energy projects. The
Authority also assisted in long-term planning projects for three Member Jurisdictions,
7