LOI NO. 17-2026 Request for Letters of Interest for Professional Engineering Services for Project No. 71-26-10 LOI No. 17-2026 for Project No. 71-26-10

OHIO TURNPIKE AND INFRASTRUCTURE COMMISSION
682 Prospect Street
Berea, Ohio 44017
(440) 971-2081
LOI NO. 17-2026
REQUEST FOR LETTERS OF INTEREST (LOIs) FOR
PROFESSIONAL ENGINEERING SERVICES
for
Project No. 71-26-10
Culvert Repair of Arch CMP Culvert Under Ohio Turnpike at Milepost
41.9, Culvert Repair of Swan Creek Culvert Under Ohio Turnpike at
Milepost 43.7; Fulton County, Ohio
ISSUE DATE: September 8, 2026
INQUIRY END DATE: 5:00 PM (Eastern) September 22, 2026
LETTERS OF INTEREST DUE 5:00 PM (Eastern) September 29, 2026
DATE: (late LOIs will not be considered)
COMMISSION MEETING: December 21, 2026 (anticipated meeting
for contract award; subject to change)
The SBE goal for this project is 15%
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SUBMITTED BY:
COMPANY NAME ____________________________________________________
CONTACT NAME_____________________________________________________
STREET ADDRESS____________________________________________________
CITY, STATE, ZIP ____________________________________________________
TELEPHONE ______________________ E-MAIL___________________________
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TABLE OF CONTENTS
APPENDIX A - Scope of Services
APPENDIX B - Form of Contract for Professional Engineering Services
APPENDIX C - Non-Collusion Affidavit
APPENDIX D - Ethics Policy
APPENDIX E - Combination Affirmation and Disclosure Form (Executive Order 2019-12D and Executive Order
2022-02D)
APPENDIX F - Office of Opportunity and Inclusion Forms
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LOI NO. 17-2026
REQUEST FOR LETTERS OF INTEREST (LOIs) FOR
PROFESSIONAL ENGINEERING SERVICES
BACKGROUND INFORMATION
The Ohio Turnpike and Infrastructure Commission ("Commission"), a body corporate and politic
constituting an instrumentality of the State of Ohio, is responsible for operating and maintaining the Ohio
Turnpike, a toll road officially known as the James W. Shocknessy Ohio Turnpike. The Ohio Turnpike
is a limited access highway extending 241 miles across northern Ohio. Additional information regarding
the Commission and the Ohio Turnpike can be found at https://www.ohioturnpike.org/home.
The Commission issues this Request for Letters of Interest seeking to select a qualified consultant
("Consultant") to provide professional engineering services, as further described in Appendix A, for
Project No. 71-26-10, Culvert Repair of Arch CMP Culvert Under Ohio Turnpike at Milepost 41.9,
Culvert Repair of Swan Creek Culvert Under Ohio Turnpike at Milepost 43.7; in Fulton County, Ohio
(the "Project").
Original Construction Plans and Rehabilitation Plans are available upon request to
purchasing@ohioturnpike.org. Plans will be shared via Microsoft OneDrive.
Letters of Interest shall serve to provide information for the Commission to evaluate the Respondent's
qualifications to perform the services required for the Project. The Commission intends to select one
consultant to enter into an agreement for the Project based on the LOI submittals.
Those firms interested in responding to the Request for Letters of Interest must have a completed
"Request for Qualifications" ("RFQ") package for calendar years 2025-2026 on file with the Commission
to be considered as a potential Respondent. If a firm has not already responded to the RFQ, the RFQ
package may be obtained through the inquiry process and its response submitted simultaneously with the
LOI.
Any person responding (a "Respondent") must clearly demonstrate depth of experience in providing
professional engineering services, including familiarity with the various methodologies and industry best
practices for performing the required tasks. Demonstrated experience in providing the necessary services
is required.
ASSISTANCE FROM COMMISSION PERSONNEL
Commission personnel will be assigned to assist, as needed, with the coordination of the various aspects
of any assignments. Commission personnel will also make available all documents in the Commission's
possession to the Consultant required for completion of its duties. Generally, the Commission's Chief
Engineer/Deputy Executive Director will administer and manage the contract for the Consultant's
services.
LOI REQUIREMENTS
The general nature and scope of work for the Project are set forth in Appendix A ("Scope of Services").
The Commission expects that Respondents will have experience in providing the services of this nature
and should understand the general scope of the services necessary to successfully fulfill the Commission's
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requirements. Respondents should prepare Letters of Interest that are concise and that include an explicit
response to the items listed below:
1. Plainly identify the Consultant's legal name, contact person(s) and their email, phone number
and physical address. Describe your organizational structure, staffing of the project, and
specify the number of professional personnel by discipline based in the Ohio office(s) in which
a bulk of the services will be performed.
2. List the types/categories of services for which the Consultant has a current Qualifications
Statement on file with the Commission in response to the 2025-2026 RFQ and all ODOT
Prequalifications, including Protective Coatings Inspection.
3. List the Project Manager and other key staff members including key subconsultant staff.
Address the experience of the key staff members on similar projects. Provide a one (1) page
resume of the proposed Project Manager. The proposed Project Manager must be a
professional engineer registered in the State of Ohio. Additionally, provide an organizational
chart and no more than half-page resumes for each staff member assigned to the Project, which
shall not exceed two (2) pages. The two (2) page limit applies to the resumes only. Resumes
should include the qualifications of the key staff, descriptions of work performed on similar
projects and office location from which staff members will perform services.
4. Describe your firm's approach to quality control and any programs for providing technical
direction and administrative control to assure conformance with industry-accepted standards
of quality for the Project.
5. List significant subconsultants, their OTIC categories of service, ODOT Prequalifications, and
the percentage of work to be performed by each proposed subconsultant.
6. Provide a description of your Project approach, not to exceed two (2) pages. Confirm the
firm's understanding of the project, proposed technical approach, cost containment practices,
innovative ideas for this type of project and any other relevant information concerning your
firm's qualifications to perform the services contemplated under the project.
7. Describe the capacity of your firm's staff and its ability to perform the work in a timely manner
relative to present workload and the availability of assigned staff. Prepare proposed schedule
that shows firm can meet stage submittals, including OTIC review, and Project Deadline.
8. Provide references from three (3) organizations other than the Ohio Turnpike and
Infrastructure Commission for similar projects and services completed in the past three (3)
years. For each reference, provide a contact name and phone number.
9. List all services performed for the Ohio Turnpike and Infrastructure Commission over the last
five (5) years.
10. The Respondent's good faith efforts to commit to a significant economic presence in Ohio
shown by:
a. A statement that Respondent is registered and licensed to do business in the State of Ohio
with the offices of the Secretary of State and include with the proposal a copy of its
certificate or other similar document(s) confirming Respondent is registered and licensed
to do business in the State of Ohio;
b. A statement of whether Respondent pays taxes to the State of Ohio and if so, a statement
that Respondent is not in arrears in the payment of required taxes;
c. A statement of whether Respondent has offices or facilities in Ohio (i.e., sales offices,
divisions, sales outlets or manufacturing facilities) or identify facilities that demonstrate
Respondent's capital investment to Ohio (including commitments to make such capital
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investment as part of its proposal, as applicable) [Please include addresses and number of
employees at each location]; and
d. A statement of Respondent's actions that would reasonably be expected to employ Ohio
residents, increase tax revenues in the area, provide opportunities to support local
businesses and/or support community and social initiatives (i.e., local government, health
and wellness, education, diversity and inclusion, philanthropic or other).
Items 1 through 10 must be included in the LOI on single sided 8 1/2" x 11" sheets of paper and
shall be in no smaller than size 11 font. The Letter of Interest shall not exceed fifteen (15) pages.
A one (1) page cover letter and a Table of Contents may be included and will not be considered
as part of the page limit. Items B, C, D and E listed in PART V below are also excluded from the
page limit.
FORM PROFESSIONAL ENGINEERING SERVICES CONTRACT
REQUIREMENTS
In submitting a Letter of Interest, the Respondent agrees to sign the Professional Engineering Services
Contract attached as Appendix B, incorporating the Scope of Services, within ten (10) days of the
Commission's delivering of a notice of award. Exceptions to the Contract must be submitted with the
LOI. Any exceptions provided after the LOI due date will not be considered.
Note: The Commission's payment methods have changed. For this contract, fees will be paid under an
Actual Cost-Plus Net Fee or Lump Sum payment method. See Section 2.2 of the Form of Contract for
Professional Engineering Services for more information.
SUBMISSION REQUIREMENTS
For Respondent's Letter of Interest to be responsive, Respondent must submit the following:
A. A Letter of Interest addressing the items listed in PART III.
B. An explanation of any concerns, requested information or exceptions related to the
Request for LOIs, Scope of Services or the Professional Engineering Services Contract
(attached as Appendix B).
C. A completed, signed, and notarized Non-interest/Non-collusion Affidavit (see Appendix
C attached hereto; see also, Ethics Policy attached as Appendix D which is referenced in
the affidavit).
D. Completed and Signed Combination Affirmation and Disclosure Form - Executive Order
2019-12D and Executive Order 2022-02D - (see Appendix E attached hereto).
E. Completed Small Business Enterprise ("SBE") Utilization Certification and Plan
demonstrating the commitment and means for achieving SBE participation on the
Respondent's team (see Appendix F attached hereto). If the Certification and Plan fails
to meet or exceed the 15% Goal, the Respondent is required to demonstrate that it used
Good Faith Efforts to attain SBE participation that meets or exceeds the Goal. Contact
the Commission's Office of Opportunity and Inclusion with any questions concerning the
SBE Program.
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F. Respondent must identify any and all portions of its proposal created using AI and, at a
minimum, include the following information: (1) each AI tool, model or platform used,
including the name, version and provider; and (2) an explanation of the AI model's logic
and inputs. Failure to disclose this information may result in the proposal being rejected.
Respondents are prohibited from uploading or adding any Commission information,
records or documents into any AI program, tool, model or platform. (*Required as of
May 26, 2026*)
INQUIRY SUBMISSION INSTRUCTIONS
All interested parties are welcome to submit specific questions or requests for clarifications of the LOI
requirements. Respondents are expected to raise any questions, exceptions, or additions they have
concerning the LOI prior to the end of the Inquiry Period indicated on the cover page. These questions
shall be addressed in writing and emailed to purchasing@ohioturnpike.org. Please include the LOI No.
in the email correspondence. Do not contact the Commission by phone. Do not direct questions
regarding the Request for LOIs to anyone other than through the email address provided. At the
completion of the Inquiry Period, a summary of all questions and answers will be compiled, posted on
the Commission's website (https://www.ohioturnpike.org/business/doing-business-with-us/engineering-
services), and provided via email to the interested parties on file. In the event that it becomes necessary
to provide additional clarifying data or information or to revise any part of this Request for Letters of
Interest, addenda will be posted publicly (at the same link as answers) and provided directly to all
recipients of this Request for Letters of Interest.
LOI SUBMISSION INSTRUCTIONS
Respondents must timely submit its Letters of Interest electronically to purchasing@ohioturnpike.org in
pdf format by the deadline specified on the cover page of this Request for Letters of Interest. Paper copies
received will be considered non-responsive. Late LOIs will not be considered. There is no penalty for
early submissions. Plan accordingly.
EVALUATION OF LOIs
The Commission will form an Evaluation Team consisting of members of the Commission Engineering
staff to review the Letters of Interest. Respondents may be required to make a presentation to the
Evaluation Team. A contract will be awarded, if any award be made, to the Respondent determined to be
the most qualified to perform the required services. In determining whether a Respondent is responsive,
the Commission will consider the Respondent's experience, conduct and performance on previous
contracts (if any) and ability to execute the Contract properly. Factors that may be considered by the
Commission are:
A. Competence to perform the required professional design services as indicated by the
technical training, education, and experience of the firm's personnel, especially the
technical training, education, and experience of the employees within the firm who would
be assigned to perform the services;
20 raw points (27.5 weighted points)
* Project Manager - 5 points (given a 2.00 weighted factor)
* Key Staff Assignments - 5 points (given a 1.50 weighted factor
* Qualifications of Subconsultants - 5 points (given a 1.00 weighted factor)
* Subcontracted Amount - 5 points (given a 1.00 weighted factor)
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B. Ability of the responding firm in terms of its workload and the availability of qualified
personnel, equipment, and facilities to perform the required professional design services
or design-build services competently and expeditiously;
15 raw points (20 weighted points)
* Organization - 5 points (given a 2.00 weighted factor)
* Capacity/Proposed Schedule - 5 points (given a 1.00 weighted factor)
* Backlog with OTIC - 5 points (given a 1.00 weighted factor)
C. Past performance of the responding firm as reflected by the evaluations of previous clients
with respect to such factors as control of costs, quality of work, and meeting of deadlines;
15 raw points (15 weighted points)
* Past Performance with OTIC - 5 points (given a 1.00 weighted factor)
* Past Performance with other Public/Govt. - 5 points (given a 1.00 weighted factor)
* Quality Control - 5 points (given a 1.00 weighted factor)
D. Any other relevant factors as determined by the Commission, including but not limited to
completion and submission of all items required under this Request for Letters of Interest,
and any exceptions or requested deviations;
20 raw points (37.5 weighted points)
* Understanding of Project - 5 points (given a 2.50 weighted factor)
* Complete Tasks Defined in Scope of Services - 5 points (given a 2.00 weighted
factor)
* Innovative Approach - 5 points (given a 2.00 weighted factor)
* Completion and Submission of All Items Required under the LOI - 5 points
(given a 1.00 weighted factor)
E. Committing to a plan for meeting or exceeding the SBE Goal or satisfactorily
demonstrating use of Good Faith Efforts to attain SBE certified firms' participation on the
Project - pass/fail. Failure to demonstrate use of Good Faith Efforts could result in the
LOI being deemed nonresponsive.
F. Disclosure of any conflict of interest - [pass/fail]
A "fail" means the LOI cannot result in a contract award.
G. Fostering competition and economic development - [pass/fail]
A "fail" means the LOI cannot result in a contract award.
H. Respondent's good faith efforts to commit to a significant economic presence in Ohio.
The determination of good faith efforts, which is graded as a "pass/fail", is based on
consideration of the quality, quantity and intensity of the actions taken. "Significant Ohio
economic presence" means "business organizations that (1) have sales offices, divisions,
sales outlets or manufacturing facilities in Ohio or which facilities demonstrate capital
investment to Ohio; and (2) pay required taxes to the State of Ohio; and (3) for
corporations, are registered and licenses to do business in the State of Ohio with the offices
of the Secretary of State. - [pass/fail]
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Following the ranking of the Letters of Interest submitted, a "Scope of Services" meeting will be held
with the top-ranked Respondent to ensure the Respondent's understanding of the contract requirements
and fee negotiations may commence. Following this meeting, the Respondent shall submit a fee proposal
for all tasks defined at the Scope of Services meeting. The top-ranked Respondent's fee will be compared
to the Commission's estimates. If necessary, the Commission will attempt to negotiate a mutually
acceptable fee. If those negotiations are unsuccessful, the process will be repeated with the Respondent
that submitted the next ranked Letter of Interest. Following successful negotiations, a contract (see
Appendix B for form of Contract) will be entered into based on the Scope of Services.
Once the top-ranked Respondent is determined, the Commission will update the list of Respondents
identifying the top-ranked firm and indicating that contract negotiations are pending. The list of
Respondents is posted on the Commission's website https://www.ohioturnpike.org/business/doing-
business-with-us/engineering-services.
OFFICE OF OPPORTUNITY AND INCLUSION
The Commission's Business Inclusion Program ensures that a business certified as a Small Business
Enterprise (SBE) has the fullest possible opportunity to participate in a contract involving the expenditure
of Commission funds. The program is administered by the Commission's Office of Opportunity and
Inclusion (OOI), which reviews each proposed contract and determines if opportunities exist and if so,
applies a goal to the proposed contract. In some cases, no goal is applied to a proposed contract due to a
lack of opportunity and availability of certified businesses.
When a goal is identified in a Request for LOIs, the respondent must submit the documentation provided
by the Commission to show how the respondent will meet the goal. When the goal is waived, respondents
are strongly encouraged to use "good faith efforts" or necessary and reasonable actions that would
reasonably be expected to attain SBE participation in the respondent's performance of the scope of work.
Additionally, whether the Commission applies a goal to a proposed contract or not, the program standards
provide that the Commission may apply an evaluation credit of five percent (5%) to the total points
awarded for responses received from SBE consultants to perform the personal or professional services
set forth in the Scope of Services. The Commission will apply this credit in the evaluation process for
responses submitted in response to this Request for LOIs.
For questions about the Commission's Business Inclusion Program, please contact the Office of
Opportunity and Inclusion at Opportunity.inclusion@ohioturnpike.org
DEVIATIONS, EXCEPTIONS AND ADDENDA TO REQUEST FOR LOIs
Respondents should raise any questions, exceptions or requested changes they have concerning the
Request for LOIs during the Inquiry Period. If a Respondent discovers any ambiguity, error, conflict,
discrepancy, omission or other deficiency in this Request for LOIs, that Respondent should immediately
notify the Commission of such error and request modification or clarification of the Request for LOIs in
accordance with the procedures outlined in PART VI. In the event that it becomes necessary to provide
additional clarifying data or information or to revise any part of this Request for LOIs, addenda will be
issued and posted on the Commission's website (https://www.ohioturnpike.org/business/doing-business-
with-us/engineering-services) to modify the necessary provisions of the Request for LOIs.
Respondents should specify in the Proposals whether they take exception to any of the Scope of Services
or the contract. If a Respondent fails to notify the Commission of a known error in the Request for LOIs,
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and a contract is awarded to that Respondent, that Consultant shall not be entitled to additional
compensation or time by reason of the error or its later correction.
The Commission reserves the right to make changes to the scope of this Request for LOIs and to clarify
any of the requirements, information and/or provisions of this Request for LOIs as it deems necessary.
Any changes to the Request for LOIs will be made via addenda issued prior to the submission deadline.
The Commission further reserves the right, if necessary, to extend the submission deadline.
LEGAL REQUIREMENTS
The Respondent is required to adhere to the rules and regulations promulgated by the Commission and
the State of Ohio, and all terms and conditions set forth in this Request for LOIs. Additionally, the
Respondent agrees to the following:
A. A Respondent may withdraw or modify its proposal only if notice of such withdrawal or
modification is prior to the Letter of Interest due date as identified on the front cover of
this Request for LOIs.
B. Once opened, the Respondent agrees that its Letter of Interest cannot be altered, modified,
or withdrawn.
C. By submitting a Letter of Interest, the Respondent acknowledges it has read this Request
for LOIs, understands it, and agrees to be bound by the terms and conditions set forth
herein.
D. The Commission is not responsible for the accuracy of any information regarding this
Request for LOIs that was gathered through a source other than the Commission's website
or the inquiry process described above.
The Commission reserves the right to:
A. Reject any and all Letters of Interest in whole or in part, including rejecting late LOIs;
B. Require any Respondent to submit additional written or oral clarification of their Letter of
Interest and to meet with any, but not necessarily all of the Respondents to obtain
additional information and/or clarification and/or to negotiate terms of any Letter of
Interest submitted;
C. May consider financial information other than any financial information required by this
Request for Letters of Interest (if any) as part of the evaluation process, including but not
limited to credit reports from third-party reporting agencies.
D. Enter into a contract with the Consultant on the basis of the Letter of Interest submitted,
without written or oral modifications thereto; and
E. Waive minor irregularities noted in a Letter of Interest when in the best interest of the
Commission.
Under no circumstances will the Commission be responsible for any costs incurred by any Respondent
in submitting a Letter of Interest.
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