8960--Supply - Dairy Products - Nutrition/Food Services Ann Arbor

Active

Contract Opportunity

This is a SOURCES SOUGHT request for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time.
This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine the following:
The interest and capability of small business, especially service-disabled veteran owned small business and veteran owned small business.
Whether the business source is a manufacturer or authorized distributor, verified by an authorization letter from the original equipment manufacturer; and
Size classification relative to the North American Industry Classification System (NAICS) code 311511 for the proposed acquisition.
The Department of Veterans Affairs, Network Contracting Office 10 is seeking potential sources for a Dairy products, to be provided for the LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. All items shall be new; refurbished/used items are not acceptable.
Brand name or equal requirements:
The LTC Charles S. Kettles Veterans Affairs Medical Center Nutrition and Food Service has a requirement for various dairy products to include BRAND NAME OR EQUAL PRODUCTS:

Product #
Product Description
Fiscal Year 2027 Projected Volumes
1421
Milk, Skim Vitamin A & D Carton
186
1977
Juice, Orange 4 oz.
20,884
35961
Sherbet, Orange Cup
5,215
8508
Juice, Apple 4 oz.
16,251
21680
Cottage Cheese, Lowfat
4,457
1165
Milk, Whole Carton
26,327
1331
Milk, 2% Reduced Fat
12,036
35958
Ice Cream Cup, Vanilla Frozen
8,463
5404
Milk, Skim Carton
24,045
1555
Chocolate Milk, 1%
6,896
35959
Ice Cream Cup, Chocolate Frozen
7,109
23641
Yogurt, Peach 4 oz.
3,106
20470
Yogurt, Vanilla 6 oz.oz.
2,764
23640
Yogurt, Blueberry 4 oz.
2,896
23639
Yogurt, Strawberry 4 oz.
2,689

All products must be in disposable packaging. Glass recycling cannot be accommodated.

DESCRIPTION OF AGREEMENT
This agreement shall govern the terms and conditions and prices under which the contractor shall furnish, and the Federal Government shall order dairy products for the LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. This is for a Base Year + 4 Option Years, where pricing shall be firm for a one-year time period- price changes will not be made throughout the year.

EXTENT OF OBLIGATION
The Federal Government is obligated only to the extent of authorized calls placed against this agreement.

Delivery Instructions. All deliveries shall be made to: LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. The type of delivery order will be specified when the order is placed, and the Contractor shall deliver within the timelines stated below:

Routine: All routine orders shall be delivered within 24 (twenty-four) hours according to the delivery location in the above SOW, during normal business hours. Routine deliveries are not required on the weekends or federal holidays. Routine stock delivery orders will be placed by phone during normal business hours, 6:30am to 3:00 p.m. local time, Monday through Friday excluding all federal holidays.

HOURS OF SERVICE
The Contractor shall be available, 24 hours per day, 365 days per year including Federal holidays. The following terms have the following meanings:

Regular Delivery Schedule: Monday through Friday, 6:30 am to 3:00 pm
Federal Holidays: The 10 holidays observed by the Federal Government are:

New Year s Day Dr. Martin Luther King JR Birthday
President s Day Memorial Day
Independence Day Labor Day
Columbus Day Veterans Day
Thanksgiving Day Christmas Day

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

The Department of Veterans Affairs Financial Services Center (VAFSC) is the Designated Agency Office for all payments of invoice as defined in the Prompt Payment Act (PPA). Invoices shall be submitted directly to one of the following addresses for payment:

Regular Mail Federal Express Address
Dept. of Veterans Affairs Financial Services Center
Financial Services Center 1615 Woodward Street
PO Box 149971 Austin, TX 78772
Austin, TX 78714-9971

All contractors that are interested in meeting this requirement are asked to submit the following information:
Company Name
Company Address
DUNS Number
Company POC Name
Company POC Phone
Company POC Email
Business Size/Type under NAICS 333112
Country of Origin for proposed item
GSA Contract Number (if applicable)
Additional information:
All contractors must be registered with the System for Award Management (SAM) at https://www.sam.gov.
Any contractor that believes they are capable and desires to claim preference for small business status must be registered with the SBA and meet the requirements of FAR 19.102.
Any contractor that believes they are capable and desires to claim preference for veteran owned small business status must be registered with SBA Small Business Search at https://search.certifications.sba.gov/ as an SDVOSB or VOSB.
Responses due to LouAnn Gilliland, Contracting Officer, by Friday, October 9, 2026 at 12:00PM (NOON) ET. Please e-mail all responses to louann.gilliland@va.gov.

Attachments/Links