RFP | Environmental Trust, Comprehensive Emergency Management Plan Update & Environmental Engineering and Consulting Services

Confederated Tribes of the Colville Reservation
P.O. Box 150, Nespelem, WA 99155 / (509) 634-2585
Request For Proposals:
ENVIRONMENTAL TRUST
Comprehensive Emergency Management Plan Update &
Environmental Engineering and Consulting Services
SECTION 1. GENERAL INFORMATION
1.01 Significant Dates
Posted Date: October 19, 2026
Deadline for Questions: October 29, 2026
Closing Time and Date: 3:00 pm / November 5, 2026
Bid Opening Date: November 9, 2026
1.02 Description of Proposals Sought:
The Confederated Tribes of the Colville Reservation (CTCR) is seeking qualified professional
services to complete an update of the 2014 Colville Tribes Comprehensive Emergency
Management Plan. The updated plan will establish clear roles and coordinated procedures for
emergency preparedness, response, and recovery. CTCR is also seeing services to provide
environmental post-remediation monitoring and testing, and hazardous materials removal and
disposal activities. The maximum combined Scope of Work budget is $289,497.
1.03 About the Colville Tribes:
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located
in North Central Washington State. The Tribes' Indian Country now includes various off-reservation
trust land holdings. The Tribes' administrative Headquarters are located at the Colville Indian Agency
Campus, approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.
Tribal business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Fridays, Saturdays,
Sundays, Tribal and Federal holidays.
1.04 Response Format:
Proposals should be prepared simply, providing a straightforward and concise delineation of the
Contractors approach and capabilities necessary to satisfy the criteria listed in Section 3. The proposal
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may not be longer than 30 pages, single-spaced with no less than 12-point font. Emphasis in the
proposals should be on completeness, clarity of content, and adherence to the presentation structure
required by this RFP. Contractors that deviate from the required format may be deemed non-responsive.
1.05 Completeness of Proposal
The Contractor must submit a completed Proposal signed by a Contractor representative authorized to
bind the proposing Contractor contractually. The Contractor must identify on the form any exceptions
the Contractor takes to the Tribes RFP, or declare that there are no exceptions taken.
1.06 Response Date and Location
Proposals must be submitted no later than 3:00 p.m., PST, November 5, 2026. For hard copy
submissions, Contractors/Offerors must submit 1 original and 2 copies of the proposal no more than 30
pages long, single-spaced, in a font no smaller than 12 point. Proposals shall be submitted in a sealed
envelope that has clear markings of the responding business name and address and clearly identifies the
contents as ENVIRONMENTAL TRUST Comprehensive Emergency Management Plan Update &
Environmental Engineering and Consulting Services. Proposals may be sent by electronic mail, regular,
or express mail (FedEx or UPS). All proposals and accompanying documentation will become the
property of the Tribes and will not be returned. Contractors accept all risk of late delivery of emailed
proposal regardless of fault. Proposals must be directed to Environmental Trust c/o Taressa Marchand
Tribal Response Specialist, PO Box 150 / 21 Colville Street, Nespelem, WA 99155. Emailed proposals
should be sent to Taressa.marchand.env@colvilletribes.com.
1.07 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Contractor and
are not be chargeable in any manner to the Tribes-no exceptions.
1.08 Site Visitations
A site visit is not required. By submitting his/her proposal, the Contractor acknowledges that he/she has
satisfied him/herself as to the nature of the work requested.
If you would like to request a site visit, please reach out to Taressa Marchand, Tribal Response
Specialist. Phone: (509) 634-2585 or email: taressa.marchand.env@colvilletribes.com
SECTION 2. TERMS AND CONDITIONS
2.01 Questions Regarding the RFP
Requests for interpretation/clarification of this RFP must be emailed to
Taressa.marchand.env@colvilletribes.com. Unauthorized contact with other tribal employees or by any
method other than email regarding this RFP may result in disqualification. All oral communications will
be considered unofficial and non-binding on the Tribes.
All questions must be submitted no later than 3:00 p.m., PST, October 29, 2026. All responses will be
emailed to Contractor no later than 4:00 p.m.PST of the next business day after receipt of the question.
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2.02 RFP Amendments
The Tribes reserves the right to request any respondent clarify its proposal or to supply any additional
material deemed necessary to assist in the evaluation of the proposal.
The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any time.
The Tribes also reserves the right to cancel or reissue the RFP. All such addenda will become part of the
RFP. It is the Contractor's responsibility to check the Tribes' website for the issuance of any
amendments prior to submitting a proposal response.
2.03 Withdrawal of Proposal
Provided notification is received in writing to the address provided in Section 1.05, proposals may be
withdrawn at any time prior to the proposal response due date and time specified. Proposals cannot be
changed or withdrawn after the time designated for receipt.
2.04 Rejection of Proposals
The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or
irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of
the Tribes.
2.05 Proposal Validity Period
Submission of a proposal will signify the Contractor's agreement that its proposal and the content
thereof are valid for 30 days following the proposal response deadline unless otherwise agreed to in
writing by both parties. The proposal may become part of the Contract negotiated between the Colville
Tribes and the successful Contractor.
2.06 Proposal Signatures
An authorized representative of the Contractor must sign proposals, with the Contractor's address and
telephone information provided. Unsigned proposals will not be considered.
2.07 Insurance Requirements
The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this
RFP insurance against claims for injuries or damages to property, which may arise from or in connection
with the performance of the work by the Offeror, his agents, representatives, employees or
subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed the
following unless otherwise approved by the Colville Tribes.
A. Minimum Insurance
1. Commercial General Liability coverage with limits not less than $1,000.000 per
occurrence / $2,000,000 annual aggregate.
2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per
accident/disease.
3. Business Automobile Liability coverage with limits not less than $1,000,000 per accident
for any auto.
4. Worker's Compensation coverage as required by the Industrial Insurance Laws of the
State of Washington/
B. Self-Insured Retentions
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Self-insured retentions must be declared to and approved in writing by the Colville Tribes.
C. Other Provisions
Commercial General Liability policies shall be endorsed to:
1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.
2. Provide that such insurance shall be primary as respects any insurance or self-insurance
maintained by the Colville Tribes.
3. Each insurance policy shall provide that coverage shall not be canceled except after thirty
(30) days written notice has be given to the Colville Tribes.
D. Acceptability of Insurers
Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.
E. Verification of Coverage
Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates of
insurance required herein. The certificates are to be received and approved by the Colville
Tribes before work commences. The Colville Tribes reserves the right to require complete,
certified copies of all required insurance policies at any time.
F. Subcontractors
Subcontractors hired pursuant to this RFP must provide coverage, which compiles with the
requirements state herein.
2.08 Retainage/Performance Bond
Any contract negotiated in response to this RFP will require either a 25% retainage or a performance
bond. Any contract awarded with a value greater than $100,000 will require a performance bond.
2.09 Ownership of Documents
Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the property
of the Tribes. The Tribes may provide the Contractor with a limited license to use such material.
2.10 Hold Harmless
The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents,
and employees against any liability that may be imposed upon them by reason of the Contractor's failure
to provide worker's compensation coverage or liability coverage.
2.11 Limitations on Costs and Expenses
The Contractor's cost proposal may not include: any costs that can be described as overhead, including
secretarial, clerical, or file management work; on-line research services charges (in-house photocopying;
unnecessary express mail/overnight courier mailings); or for developing invoices for the Tribes.
2.12 Dispute Resolution and Venue
The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville
Tribal Court for any and all disputes that may arise from the Tribes engagement of the Contractor's
services, including the application of tribal law.
2.13 Appropriated Funds
Any contract awarded pursuant to this RFP is subject the Tribes' appropriation and budgetary process,
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which operates on a fiscal year from October 1 to September 30. Any required payments under the
contract are contingent on the availability of funds in the tribal treasury. As funds are appropriated
yearly any contract awarded would be for the remainder of the fiscal year, at which time it would be
renewable on a yearly basis.
2.14 Indian Preference
Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall comply
with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal
Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal
code is available at https://www.cct-cbc.com/current-code/.
2.15 Debarment
Selected Contractor must sign a Certification Regarding Debarment and Suspension (See Attachment
B).
2.16 Contract
The selected Offeror will be required to enter into the Colville Tribes' standard form contract which will
include a "no assignment" provision indicating that the Contract may not be assigned without written
consent of the Tribes. Any increase in contract price following execution of the contract requires a
written modification to the term to continue.
SECTION 3. REQUESTED SERVICES
3.01 Duration of Services
The Tribes anticipates that services for this work will be provided on an as-needed basis for the term of
the Contract to be issued pursuant to this RFP. The contract shall end on September 30, 2027.
However, if the work extends beyond this period, and as stated in Section 2.13, any agreement would be
year-to-year and require an agreed-upon modification to the term to continue.
3.02 Scope of Work
Project/Program Communication Costs: All activities identified in this Scope of Work shall include all
necessary project/program communications and coordination between the Contractor and the Colville
Tribes. Communications shall be considered part of the applicable activity and shall be included within
the established budget for that activity. This includes, as applicable, meetings, telephone calls, emails,
project updates, coordination regarding schedules and deliverables, review comments, follow-up
discussions, and other communications necessary to successfully complete the activity.
Monthly Progress Reports are mandatory and shall be submitted to the Colville Tribes for all active ac-
tivities under the contract. The Contractor shall submit a progress report at the end of each month sum-
marizing the status and progress of work performed during the month as well as anticipated activities
and work planned for the following month.
The successful Offeror shall provide the services described below. The work is divided into emergency
management planning activities and environmental engineering and consulting services. Each task has a
maximum budget. TERO fees shall not be estimated, calculated, or included by an Offeror in its Scope
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of Work, task budgets, cost proposal, or total proposed price. Any applicable TERO fee will be deter-
mined by the CTCR Tribal Employment Rights Office during processing of the contract after selection
of the successful Offeror and shall be due in full prior to commencement of work under the contract.
The combined maximum Scope of Work budget is $289,497.
A. Emergency Management Planning Activities - Not to Exceed $150,000
Task 1.
CEMP Basic Plan Update
Description: Review and comprehensively update CTCR's existing Comprehensive Emergency
Management Plan (CEMP) Basic Plan so it reflects current Tribal organization, authorities, emergency
management structure, Emergency Operations Center functions, roles and responsibilities,
communications, resource management, intergovernmental coordination, response, recovery, and
continuity considerations.
Deliverables:
* Draft updated CEMP Basic Plan for CTCR review.
* Final CTCR-approved CEMP Basic Plan incorporating comments and corrections.
* Editable Microsoft Word version and final PDF.
Task 2.
Emergency Support Functions (ESFs)
Description: Review existing Emergency Support Functions and revise, develop, and integrate ESFs
needed for CTCR. Each ESF shall identify primary and supporting Tribal departments/programs,
responsibilities, coordination procedures, resource considerations, and coordination with external
agencies, consistent with applicable Tribal authorities and recognized emergency management
structures.
Deliverables:
* Draft revised and/or newly developed ESFs.
* Documentation of assigned primary/support roles and coordination responsibilities.
* Final integrated ESFs in editable Microsoft Word and PDF formats.
Task 3.
Hazard-Specific Annexes
Description: Review existing hazard-specific planning and develop or revise annexes for priority
hazards affecting the Colville Indian Reservation. Annexes shall identify operational considerations,
responsibilities, coordination requirements, and hazard-specific response procedures appropriate to
CTCR.
Deliverables:
* Draft hazard-specific annexes for identified priority hazards.
* Revisions based on CTCR review and coordination.
* Final integrated hazard-specific annexes in editable Microsoft Word and PDF formats.
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Task 4.
All-Hazards Tabletop Exercise Package
Description: Develop an all-hazards tabletop exercise package designed to test and validate the updated
CEMP and related planning components. The exercise shall be structured around CTCR operations and
applicable Homeland Security Exercise and Evaluation Program (HSEEP) principles.
Deliverables:
* Exercise objectives and scenario.
* Situation Manual and facilitator/participant materials.
* Evaluation materials and After-Action Report/Improvement Plan template.
* Final exercise package in editable and PDF formats.
Task 5.
Tribal THIRA
Description: Develop CTCR's first Tribal Threat and Hazard Identification and Risk Assessment
(THIRA) through a Tribal-specific process that identifies relevant threats and hazards, evaluates
impacts, and develops capability targets and identifies capability gaps.
Deliverables:
* Facilitated THIRA information-gathering/coordination process.
* Draft Tribal THIRA for CTCR review.
* Final Tribal THIRA documenting threats/hazards, impacts, capability targets, and identified gaps.
* Editable Microsoft Word and PDF versions.
Task 6.
Tribal COOP Plan
Description: Develop CTCR's first comprehensive Continuity of Operations (COOP) Plan addressing
continuity of essential functions and Tribal government operations during disruptions.
Deliverables:
* Draft COOP Plan addressing essential functions, orders of succession, delegations of authority,
continuity facilities, communications, vital records/systems, personnel considerations, and
reconstitution.
* Revisions based on CTCR review.
* Final Tribal COOP Plan in editable Microsoft Word and PDF formats.
Task 7.
Coordination Workshops
Description: Plan and facilitate coordination workshops with appropriate Tribal leadership,
departments/programs, responders, and external partners to gather information, clarify responsibilities,
identify planning gaps, validate assumptions, and support integration of the CEMP, ESFs, annexes,
THIRA, COOP, and exercise components.
Deliverables:
* Workshop agendas and coordination materials.
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* Facilitated workshops/meetings.
* Summary of key decisions, identified gaps, assigned responsibilities, and information requiring
incorporation into planning documents.
Task 8.
Final CEMP Integration
Description: Integrate all emergency management planning components developed under this Scope of
Work into a coordinated final planning package. Conduct final quality-control review and resolve
inconsistencies among documents.
Deliverables:
* Integrated final CEMP planning package.
* Final quality-control review and incorporation of CTCR comments.
* Final editable Microsoft Office files and PDF versions of all applicable planning products.
Task 9.
CEMP Project Travel
Description: Provide travel necessary for CTCR-approved meetings, workshops, interviews, exercises,
site visits, or other activities directly required to complete the emergency management planning work.
Deliverables:
* Travel only when necessary and approved for project performance.
* Travel documentation consistent with contract and CTCR requirements.
B. Environmental Engineering and Consulting Services - Maximum $139,497
Task 10.
Nespelem Post and Pole Post-Remediation Biannual Groundwater Monitoring and Testing -
Not to exceed $59,497
Description: Conduct post-remediation groundwater monitoring and testing on a biannual basis at the
Nespelem Post and Pole site (May and August). Work shall include review of historical site information,
remedial actions, prior groundwater data, and applicable monitoring requirements; groundwater level
measurements and sampling; field parameters; laboratory analysis; Quality Assurance/Quality Control
(QA/QC) and required data verification/validation; evaluation against applicable cleanup or regulatory
criteria and historical trends; and recommendations regarding continued monitoring, additional action,
or potential closure when supported by the data.
Deliverables:
* Review and use the applicable approved Quality Assurance Project Plan (QAPP) and prepare/
revise the Sample & Analysis Plan (SAP), Health and Safety Plan (HASP), Quality Assurance
Project Plan (QAPP) amendment/plan alteration, or other required quality documents as applicable
before environmental data collection.
* Two groundwater monitoring and testing events during the contract period, unless CTCR
authorizes a different schedule. There are 3 wells that will require monitoring and testing.
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* Field documentation, groundwater measurements, sampling records, chain-of-custody, maps/
coordinates, and photographs as applicable.
* Laboratory analytical reports, Quality Assurance/Quality Control (QA/QC) documentation, and
required data verification/validation.
* Groundwater monitoring reports evaluating results, trends, applicable criteria, and
recommendations.
* Assessments, Cleanup, and Redevelopment Exchange System (ACRES) and Brownfields
Inventory Tool (BiT) data entry as applicable.
Task 11.
Nespelem Recycle Center Hazardous Materials Removal and Disposal -
Not to exceed $80,000
Description: Review available Phase II and site information and perform CTCR-authorized follow-up
characterization, removal, transportation, and lawful disposal of identified hazardous materials,
containers, wastes, and/or contaminated materials at the Nespelem Recycle Center.
Deliverables:
* Pre-removal review, site planning, material/container inventory, and characterization/waste
profiling as needed.
* Develop a Sample & Analysis Plan (SAP), Health and Safety Plan (HASP), Quality Assurance
Project Plan (QAPP) if required.
* Removal, segregation, over packing, labeling, staging, transportation, and lawful disposal/recycling
of CTCR-authorized materials.
* Before/during/after photographs and documentation of materials and quantities removed.
* Waste profiles, manifests, disposal certificates, and receiving-facility documentation as applicable.
* Confirmation/post-removal sampling when necessary to determine whether objectives have been
achieved or additional work is needed.
* Verification Report documenting the work performed, remaining concerns, applicable cleanup
criteria, confirmation data when collected, and whether the authorized response is complete or
additional investigation/monitoring/cleanup is recommended.
* Assessments, Cleanup, and Redevelopment Exchange System (ACRES) and Brownfields
Inventory Tool (BiT) data entry as applicable.
C. Environmental Services - General Requirements
Final reports and plans shall be provided in editable Microsoft Word and PDF formats; analytical/project
tables in Excel; and, when available and applicable, electronic laboratory data, GIS-compatible spatial
data, labeled photographs, and source records needed for CTCR's permanent project file.
D. Scope of Work Budget
Comprehensive Emergency Management Plan Update: $150,000
Environmental Engineering and Consulting Services: $139,497
TOTAL MAXIMUM SCOPE OF WORK BUDGET: $289,497
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Task/activity budgets are maximum available amounts and all project/program communication costs
must be included in each activities budget. TERO fees are not part of the Scope of Work budget and
shall not be included by Offerors in any task budget, cost proposal, or total proposed price.
3.03 Required Information
The Contractor's Proposal must include the following:
A. Title Page. Show Request For Proposal (RFP) subject, name of Contractor, address, telephone and
fax numbers, name of contact person and date of submission. (See Attachment A)
B. Transmittal Letter. A one- or two-page summary stating the Contractor's understanding of the work to
be done and making a positive commitment to perform the work.
C. Table of Contents. Provide a clear identification of the material by section and page number.
D. Profile of the Contractor. Include location of the Contractor's office(s), number of partners,
associates, and other professional staff. Describe the range of activities performed by your Contractor.
E. Approach. Provide a clear description of the Contractor's anticipated approach for providing these
services.
F. Contractor Organization and Management. Show the team proposed for the work identified, including
the identification of persons assigned to individual tasks, and, if applicable, the function and
responsibilities for major subcontractors.
G. Statement of Qualifications.
(1) Experience of Contractor: Provide a statement of the Contractor's experience in emergency
management planning and environmental monitoring, cleanup, and technical services
(2) Experience/Qualifications of Assigned Professionals: Provide resumes for the individuals who would
likely be assigned to this work including education, licensing information, background
accomplishments, relevant continuing professional education and any other pertinent information for
each of the key personnel to work on the project. Offerors must include a statement in the proposal to
the effect that "the key personnel assigned to this project as described in this proposal will not be
removed from the audit without prior approval of the Tribes' Contract Officer Representative."
H. Current Assignments. Provide a statement concerning the Contractor's ability to devote sufficient
time and resources to this type of work in relation to existing or anticipated assignments of the
Contractor.
I. Disclosure of Potential Conflicts of Interest. Provide a statement regarding any potential conflict of
interest issues the Contractor might have or encounter in providing these services to the Colville Tribes.
J. Detailed Cost Proposal. Provide a detailed statement of any and all costs for providing these services.
This statement must include proposed hourly rates for all persons employed by or contracting with the
Contractor to provide the work described herein, as well as rates for travel and other expenses when
travel is necessary. Offerors shall not estimate, calculate, or include TERO fees in the detailed cost
proposal. TERO fees will be determined by CTCR TERO after selection during contract processing.
SECTION 4. PROPOSAL EVALUATION
4.01 Evaluation Procedures
A Selection Committee will evaluate proposals. The selection will consider how well the Contractor's
proposal meets the needs of the Tribes as described in the Contractor's response to each requirement
listed in Section 3.03. In evaluating the proposals, the Tribes will use a criteria evaluation process.
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