REBID CONTRACT PO FOR VEHICLE TIRES AND TO COVER EMERGENCY ROAD SERVICE FOR PGW VEHICLES AND EQUIPMENT NEEDING TIRE REPAIR OR REPLACEMENT, AS WELL AS REPAIRS REQUIRED ON STOCK TIRES

MICHAEL RICHMOND, BUYER

MICHAEL.RICHMOND@PGWORKS.COM

PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER FOR VEHICLE TIRES AND TO COVER EMERGENCY ROAD SERVICE FOR PHILADELPHIA GAS WORKS (“PGW”) VEHICLES AND EQUIPMENT NEEDING TIRE REPAIR OR REPLACEMENT, AS WELL AS REPAIRS REQUIRED ON STOCK TIRES TO BE PICKED UP AND RETURNED TO THE FLEET OPERATIONS STOREROOM, ON AN "AS NEEDED" BASIS.

*** BIDS WILL BE DEEMED NON-REPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET
- FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON MONDAY, OCTOBER 27, 2025.

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON MONDAY, NOVEMBER 3, 2025.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

PICK UP & DELIVERY ADDRESS AND HOURS:
FLEET OPERATIONS STOREROOM: 5000 SUMMERDALE AVENUE PHILADELPHIA, PA 19124. TIRES MAY BE PICKED UP AND DELIVERED DURING NORMAL BUSINESS HOURS:

INVOICE REQUIREMENT:
ALL EMERGENCY ROAD SERVICE INVOICES MUST INCLUDE THE DATE AND TIME OF SERVICE, PGW'S VEHICLE NUMBER, VEHICLE LOCATION, ACTION TAKEN AND ITEMIZED COSTS INCLUDING TIRE COST, SERVICE CHARGE AND ANY MISCELLANEOUS CHARGES.
IN THE SERVICE OF REPAIR/REPLACEMENT OF ANY PGW TIRE(S), NO CHARGES WILL BE ALLOWED FOR PACKING, SHIPMENT, HANDLING, OR FUEL SURCHARGES FOR ANY PICK-UP AND DELIVERY.
ALL OTHER INVOICE(S) MUST CONTAIN THE PGW PURCHASE ORDER NUMBER AND LIST ALL TRANSACTIONS APPLICABLE TO THE PO NUMBER. VENDORS SHOULD NOT AGGREGATE MULTIPLE PURCHASE ORDERS ON TO ONE INVOICE.

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF ONE (1) YEAR; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT THREE (3) ONE (1) YEAR PERIOD THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:

NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL.RICHMOND@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION.

FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:

IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.

FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABORM BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:

HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM

IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE CONTRACT PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.

IMPORTANT NOTICE:  PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES.

FOR ITEMS WHERE THE MANUFACTURER IS NOT SPECIFIED, PLEASE NOTE WHAT BRAND YOU ARE QUOTING IN THE “COMMENTS” SECTION.

STOCKING REQUIREMENTS THAT THE AWARDED VENDOR MUST KEEP IN INVENTORY AT ALL TIMES MAY BE IMPLEMENTED DURING THE COURSE OF THIS BLANKET. THESE STOCKING REQUIREMENT QUANTITIES MAY CHANGE OR BE ADJUSTED AS THE BUSINESS DETERMINES.

INSURANCE REQUIREMENTS:
BIDDERS ARE REQUIRED TO PROVIDE A CERTIFICATE OF INSURANCE IN ACCORDANCE WITH LIMITS OF LIABILITY STIPULATED IN THE ATTACHED INSURANCE SPECIFICATION.  (EVIDENCE OF CURRENT INSURANCE COVERAGE IS TO BE SUBMITTED WITH YOUR BID.)

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VERTERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD SHALL BE BASED ON THE LOWEST LUMP SUM RESPONSIVE BIDDER OF THIS RFQ.  THE INTENT OF PGW IS TO AWARD THIS BID TO A PRIMARY AND SECONDARY SUPPLIER.  PGW WILL ORDER PARTS AND SERVICES FROM THE PRIMARY VENDOR. IF THE PRIMARY VENDOR IS UNABLE TO PROVIDE THE REQUIRED PARTS BY THE REQUIRED DELIVERY DATE OR IS UNABLE TO RESPOND TO A REQUEST FOR EMERGENCY ROAD SERVICE, PGW WILL THEN CALL ON THE SECONDARY VENDOR. THE PURPOSE OF THE SECONDARY VENDOR IS TO PROVIDE ADDITIONAL ASSISTANCE TO PGW IN CASE OF INCREASED DEMAND OR THE FAILURE OF THE PRIMARY VENDOR TO PERFORM.
(2)  ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.

(3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ

(4)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980

(5)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

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