2026 Casper Boulevard Tree Removals

REQUEST FOR PROPOSALS
2026 BOULEVARD TREE REMOVAL
THE CITY OF CASPER PARKS, RECREATION,
& PUBLIC FACILITIES DEPARTMENT
Date: September 8, 2026
Proposals are being requested from qualified contractors to Remove Boulevard trees.
Such proposals will be received by the City of Casper Parks, Recreation, & Public
Facilities Department (email To: khallock@casperwy.gov and Cc: jdockendorf@casperwy.gov),
until 4:00 p.m., Local time, Friday, October 16, 2026.
PROJECT DESCRIPTION
The project consists of removal, stump grinding, and cleanup of boulevard trees throughout
Casper.
SCOPE OF SERVICES
The Scope of Services shall, as a minimum, include the following:
1. Removal, stump grinding, and clean up of all trees as depicted in Attachment A -
Contractor Tree List attached.
2. 50% of removals, stump grinding, and cleanup must be completed by April 1, 2027.
3. Remaining 50% of removals, stump grinding, and cleanup must be completed by July 1,
2027.
FEE
In submitting a proposal for this project, the Contractor shall prepare and submit a FEE in an
email and attached as a PDF format To: khallock@casperwy.gov and Cc:
jdockendorf@casperwy.gov, one (1) detailed fee schedule. The budget for this project is $79,800.
The successful contractor's proposal should meet this budget. Proposals that exceed this budget
will not be considered, and each proposal's cost will be a weighted factor in selecting the
contractor.
The fee shall be based on estimated costs, time and material, including hourly rates for personnel,
and reimbursables.
The Contractor shall be responsible and responsive to the City in its requests and requirements
within the scope of this proposal and shall confer with and be guided by the directives of the City
through the office of the City Manager or her designated representative.
RFP - 2026 Boulevard Tree Removals, City of Casper
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TIMETABLE
Following is the tentative timetable for this RFP:
September 8, 2026 RFP Released
September 15, 2026 Trees circled in orange marking paint on ground around each tree
September 22, 2026 Written Question Deadline
September 25, 2026 Questions and Answers available on website by 5:00 p.m.
October 9, 2026 Proposals Due
October 14, 2026 Notice of Award
October 15 - 31, 2026 Contract Negotiation
November 17, 2026 Contract Authorization
November 18, 2026 Work Commences
April 1, 2027 50% of Work Completed
July 1, 2027 All Work Completed
The submittal of a proposal will be an indication that the Contractor has no problem in
keeping this schedule.
MEETINGS
The Contractor shall attend any special meetings with the City Manager or City staff, relating to
the performance of this contract, and shall provide the City with weekly written progress reports.
Progress reports shall include personnel utilization and associated time applied to the project, and
which trees have been completed.
CONTRACT
The Contractor will be required to sign a contract with the City relating to the work to be
performed. Such contract shall include, but not necessarily be limited to, the following articles:
method of compensation, time of performance, subcontracts, duties of the Contractor, termination
of the contract, ownership of material, changes, EEO, ADA, submission of material, and
obligations of the City.
SELECTION.
The selection of the contractor(s) will be based upon qualifications, which include project team
qualifications, team management, ability to perform the work, a demonstrated history in local
community performing similar field work and must be an ISA certified arborist licensed with the
City of Casper.
RFP - 2026 Boulevard Tree Removals, City of Casper
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Contractor(s) will be selected by City staff on the basis of the proposal submittals and
qualifications and fee.
The procedure for considering the priced proposal will be based on selection of the proposal(s)
received that best meet the above qualifications-based criteria. No prospective proposer shall
withdraw their proposal for a period of sixty (60) days after the deadline for proposal submittals.
In making a proposal, the Contractor hereby certifies that he has reviewed this RFP and is familiar
with all conditions contained therein.
City staff will review all proposals. Final selection of the Contractor will be made by the City
Manager or her designated representative.
GENERAL.
A. Additional Information.
In addition to the items addressed in the Scope of Services, the following information
relating to the Contractor's qualifications is required. The Contractor shall submit one (1)
copy of the non-priced PROPOSAL via email and in PDF format To:
khallock@casperwy.gov and Cc: jdockendorf@casperwy.gov.
1. The contractor's name, address, and telephone number.
2. Types of services which your business is qualified to provide.
3. Names of key personnel, the experience of each available for this project, each key
personnel's proposed workload, and availability towards this project.
4. Names and addresses of outside Contractors or associates who will be retained for
assistance.
5. Number and type of current projects for which the contractor is the principal.
6. Recent list of completed projects most similar to this project, including key contacts
and references, approximate budget, and other pertinent information.
BOTH the FEE and PROPOSAL shall be labeled "2026 BOULEVARD TREE
REMOVAL", and BOTH shall be signed by an authorized representative of the Contractor
offering the work.
B. Addendum or Supplement to Request for Proposal.
In the event that it becomes necessary to revise any of this Request for Proposal (RFP), an
RFP - 2026 Boulevard Tree Removals, City of Casper
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Addendum to this RFP will be provided to each Contractor. The City reserves the right to
change submission date(s) for any reason, including an Addendum or Supplement to the
RFP.
C. Late Proposals.
Late proposals will not be accepted. It is the responsibility of the Contractor to ensure that
the proposal arrives prior to 4:00 p.m., Local Time, October 16, 2026.
D. Rejection of Proposals.
The City of Casper reserves the right to reject any or all submissions, to waive informalities
and minor irregularities in submissions received, and to accept any portion of a proposal
or all items if deemed in the best interest of the City of Casper.
E. Response Material Ownership.
All material submitted regarding this RFP becomes the property of the City of Casper and
will only be returned to the Contractor at the City's option. Responses may be reviewed by
any person after the final selection has been made. The City of Casper has the right to use
any or all ideas presented in reply to this request. Disqualification of a Contractor does not
eliminate this right.
F. Incurring Costs.
The City of Casper is not liable for any costs incurred by the Contractor prior to the
issuance of an agreement, contract, or purchase order.
G. Acceptance of Proposal Content.
The contents of the proposal of the successful Contractor may become contractual
obligations if the City of Casper wishes to execute a contract based on the submitted
proposal. Failure of the successful Contractor to accept these obligations in a purchase
agreement, purchase order, contract, or similar instrument may result in cancellation of the
award, and such Contractor may be removed from future solicitations.
H. Reference Checks.
The City of Casper reserves the right to contact any reference or any client listed in the
documents for information that may be helpful to the City in evaluating the Contractor's
performance on previous assignments.
RFP - 2026 Boulevard Tree Removals, City of Casper
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Attachment A
Contractor Tree List
Physical Address Tree ID Type of Tree
1003 S. Poplar St. 7176 Eastern Cottonwood (100% Dead)
1010 S. Boxelder St. 6280 Siberian Elm (grass boulevard, overhead powerlines)
1010 S. Boxelder St. 6285 Siberian Elm (grass boulevard, overhead powerlines)
1010 S. Boxelder St. 6279 Siberian Elm (grass boulevard, overhead powerlines)
1016 S. Boxelder St. 6287 Siberian Elm (grass boulevard)
1042 W. 12th St. 6351 Siberian Elm (grass boulevard)
1042 W. 12th St. 6351 Siberian Elm (100% Dead)(weed/grass boulevard)
1107 E. A St. 6094 Green Ash (grass boulevard)
1107 E. A St. 6100 Green Ash (grass boulevard)
1107 E. A St. 10765 Honeylocust (grass boulevard)
113 N. Kenwood 6151 Silver Poplar(weeds/dirt boulevard)
1130 Boxelder 6336 Siberian Elm (grass boulevard, overhead powerlines)
1135 W. 12th St. 6369 Eastern Cottonwood (100% Dead)(weed/grass boulevard)
1137 Cottonwood St. 9304 Siberian Elm (100% Dead)(weeds/dirt boulevard)
1140 W. 12th St. 9429 Eastern Cottonwood (100% Dead)(weeds boulevard)
1140 W. 12th St. 6355 Siberian Elm (100% Dead)(weeds boulevard)
1145 Cottonwood St. 6347 Siberian Elm (100% Dead)(rocky boulevard)
1146 S. Chestnut 7551 Siberian Elm (100% Dead) (weed/grass boulevard)
117 E. H St. 6215 Siberian Elm (grass boulevard)
1210 Cottonwood St. 6392 Siberian Elm (concrete boulevard)
1213 S. Cherry 6394 Silver Poplar (Large dead leads)
1220 S. Chestnut 9366 Eastern Cottonwood
1226 W. 12th St. 6358 Siberian Elm (100% Dead) (weed/grass boulevard)
1226 W. 12th St. 9428 Siberian Elm (100% Dead) (weed/grass boulevard)
123 N. Kenwood 6130 Eastern Cottonwood (70% Dead)(grass boulevard)
1246 S. Cedar St. 7824 Eastern Cottonwood (100% Dead)(weed boulevard)
128 S. Washington 8219 Siberian Elm (grass boulevard)
1316 E. 1st St. 6179 Green Ash (utlility hazards)
1316 E. 1st St. 6180 Siberian Elm (grass boulevard)
132 N. Elk 6111 Siberian Elm (100% Dead)(weeds/grass boulevard)
1337 S. Cherry 6422 Eastern Cottonwood (weed/grass boulevard)
143 N. Melrose St. 6097 Siberian Elm (80% Dead) (Concrete)
1439 W. Collins 6330 Silver Poplar (Large dead leads)(weeds/grass boulevard)
1443 S. Willow 9329 Siberian Elm (100% Dead) (rocky boulevard)
1443 S. Willow 6470 Siberian Elm (100% Dead) (rocky boulevard)
1443 S. Willow 6471 Siberian Elm (100% Dead) (rocky boulevard)
1443 S. Willow 6474 Siberian Elm (concrete at base)
1517 E. A St. 6044 American Elm (100% Dead) (grass boulevard)
160 N. Washington 6102 Siberian Elm (100% Dead)(grass boulevard)
241 - 251 N. Grant St. 5997 Honeylocust (grass boulevard)
244 S. Lincoln 10528 Tree recently topped (grass boulevard)
321 S. McKinley St. 10612 American Elm
321 S. McKinley St. 41938 Eastern Cottonwood (grass boulevard)

Attachment A
Contractor Tree List
321 S. McKinley St. 8439 Eastern Cottonwood (grass boulevard)
321 S. McKinley St. 10613 American Elm (grass boulevard)
321 S. McKinley St. 10614 Boxelder (grass boulevard)
325 N. McKinley St. 5977 Siberian Elm (dirt boulevard)
329 S. McKinley St. 8457 American Elm (weed/grass boulevard)
341 N. McKinley St. 10987 Siberian Elm (dirt boulevard)
343 S. Jefferson St. 8483 Siberian Elm (weed/grass boulevard)
405 E. 14th St. 8086 Siberian Elm (100% Dead)(dirt boulevard)
438 S. Kimball St. 6566 American Elm (grass boulevard)
441 E. 5th St. 9701 American Elm (grass boulevard)
444 S. Lincoln St. 8578 Siberian Elm (100% Dead)(grass boulevard)
451 N. Washington 5956 American Elm (grass boulevard)
527 W. CY Ave. 7506 Siberian Elm (100% Dead)(small square/dirt boulevard)
527 W. CY Ave. 7490 Siberian Elm (100% Dead)(grass boulevard)
537 W. CY Ave. 7521 Siberian Elm (100% Dead)(grass/dirt boulevard)
555 W. CY Ave. 7539 Siberian Elm (grass boulevard)
737 W. 10th St. 7183 Eastern Cottonwood (100% Dead)(weeds/grass boulevard)
737 W. 10th St. 9367 Eastern Cottonwood (100% Dead)(weeds/grass boulevard)
740 W. 10th St. 7126 Siberian Elm (100% Dead)(dirt boulevard)
740 W. 10th St. 7103 Siberian Elm (100% Dead)(weeds/dirt boulevard)
740 W. 10th St. 7098 Siberian Elm (100% Dead)(weeds/dirt boulevard)
915 S. McKinley St. 10599 Siberian Elm (river rock boulevard)
957 W. 10th St. 7121 Siberian Elm (100% Dead)