Aeromedical Case Management Support

GENERAL

This is a combined synopsis/solicitation for commercial products or commercial services

prepared in accordance with the Revolutionary Federal Acquisition Regulation Overhaul (RFO)

part 12. This announcement constitutes the only solicitation. Offers are being requested and a

separate written solicitation will not be issued.

Solicitation number FA664326Q0004 is issued as a Request for Quote (RFQ) for non-personal

Aeromedical Case Management support services in accordance with the attached Performance

Work Statement (PWS).

This acquisition is set-aside for Small Business concerns (Total 100%). This solicitation

incorporates provisions and clauses by reference. The full text of provisions and clauses may be

accessed electronically at www.acquisition.gov.

RESPONSE TIMES

Quotations must be submitted electronically via email to the Contracting Officer at

bianncia.glay@us.af.mil no later than the date and time specified in this solicitation (07 August

2026, 4:00 PM EST). The email subject line shall read: “Quote Submission: Aeromedical Case

Management Support – [Insert Offeror Name]”.

Questions must be submitted electronically via email to the aforementioned Contracting Officer.

Note, questions must be submitted no later than Friday, 31 July 2026 by close of business.

PERIOD OF PERFORMANCE

The anticipated Period of Performance consists of a 12-month Base Period and four (4)

subsequent Option Periods.

QUOTATION SUBMISSION: Interested Offerors shall submit quotations in accordance with

the attached SF1449. Detailed quotation preparation instructions, submission requirements, and

evaluation procedures are contained in the Addendum to RFO 52.212-1, Instructions to

Offerors—Commercial Products and Commercial Services, and the Addendum to RFO 52.212-

2, Evaluation Factors for Award. Offerors are responsible for reviewing the complete solicitation

package and complying with all instructions and requirements contained therein.

BEST AND FINAL SUBMISSION: Offerors must submit their best and final quotation. The

Government intends to evaluate quotations and make award without negotiations. Accordingly,

offerors are encouraged to submit their most favorable technical and pricing terms in their initial

quotation.

DESCRIPTION

The Department of the Air Force, Air Force Reserve Command (AFRC), intends to award a

competitive commercial services contract for non-personal, administrative, and aeromedical case

management support for the Headquarters Air Force Reserve Command (HQ AFRC) Office of

the Command Surgeon. This acquisition is being conducted as a commercial services acquisition

using the policies and procedures of RFO Part 12.

The Contractor must provide a comprehensive, turnkey, non-personal services solution,

including all management, personnel, operational oversight, and other resources necessary to

execute high-volume medical case processing, accurate data entry into DoD/Air Force medical

systems of record (e.g., AIMWTS, ECT, PEPP), program administration, and unit-level customer

support for approximately 70,000 Air Force Reserve personnel. The contractor must manage all

workflows to consistently meet the performance thresholds established in the Services Summary

of the attached PWS, including all workload fluctuations up to the 15% surge threshold.

CONTRACT LINE-ITEM STRUCTURE

0001 - Aeromedical Case Management Support Services (Base Period) – 12 Months

1001 - Aeromedical Case Management Support Services (Option Year 1) – 12 Month

2001 - Aeromedical Case Management Support Services (Option Year 2) – 12 Month

3001 - Aeromedical Case Management Support Services (Option Year 3) – 12 Month

4001 - Aeromedical Case Management Support Services (Option Year 4) – 12 Month

* Note for all CLINs: The Contractor must provide a Firm-Fixed-Price (FFP) for one (1) month of

continuous support. The monthly price must encompass all labor, management, and operational oversight

necessary to successfully perform all tasks outlined in the attached PWS. Invoicing is authorized monthly

in arrears.

APPLICABLE SOLICITATION PROVISIONS AND CLAUSES

This solicitation incorporates all applicable solicitation provisions and contract clauses identified

in the attached Standard Form 1449 and any accompanying solicitation attachments. Offerors are

responsible for reviewing the complete solicitation package, including all incorporated

provisions and clauses.

ATTACHMENTS

1. RFQ – FA664326Q0004: COMBO

2. Aeromedical Case Manager – PWS

3. FA664326Q0004 Pricing Worksheet

4. Service Contract Act WD #2015-4495

5. Addendum to RFO 52.212-1 & 52.212-2