Trilogy Reservoir and Booster Pump Station

TACOMA WATER
REQUEST FOR QUALIFICATIONS
TRILOGY RESERVOIR AND BOOSTER PUMP STATION
SPECIFICATION NO. TW26-0186F

City of Tacoma
Tacoma Water
REQUEST FOR QUALIFICATIONS TW26-0186F
Trilogy Reservoir and Booster Pump Station
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, Tuesday, November 10, 2026
Submittals must be received by the City's Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Bid Opening: Submittals must be received by the City's Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday's at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday's at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will be held 9:00 a.m., PST, Wednesday, October 7, 2026 via
TEAMS
Project Scope: This project will involve the design and construction of a 3-4 Million Gallon above-ground
reservoir intended to serve the 810 pressure zone and an approximately 3,000 gallon-per-minute below-ground
booster pump station to serve the 950 pressure zone.
Form No. SPEC-040C Revised: 10/02/2026

Estimate: $17,000,000.00 excluding applicable taxes
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Brandon Snow Contracting & Procurement Specialist, Sr by email to bsnow@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.TacomaPurchasing.org , specifies procedures
for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 10/02/2026

TABLE OF CONTENTS
SUBMITTAL CHECK LIST
1.0 INTRODUCTION
2.0 PROJECT DESCRIPTION
3.0 REQUEST FOR QUALIFICATIONS PROCESS
4.0 REQUEST FOR PROPOSALS
5.0 CONTRACT NEGOTIATION, AWARD, AND EXECUTION
6.0 RFQ GENERAL CONDITIONS
ATTACHMENTS
Attachment A Signature Page
Attachment B Index of Confidential and Proprietary Information
Attachment C Insurance Company Letter of Intent Regarding Required Insurance,
Insurance Requirements
Attachment D Surety Letter of Intent Regarding Performance and Payment Bonds
Attachment E Identification of Projects Table
Attachment F Draft Contract
Attachment G Draft General Terms and Conditions
Attachment H Reference Documents
Trilogy Reservoir and Booster Pump Station Request for Qualifications TW26-0186F
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SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Qualifications page.
The following items make up your complete electronic submittal package
(include all the items below):
Signature Page (Attachment A)
Index of Confidential and Proprietary Information (Attachment B)
Insurance Company Letter of Intent Regarding Required Insurance (Attachment C)
Surety Letter of Intent Regarding Performance and Payment Bonds (Attachment D)
Identification of Projects Table (Attachment E)
Content to be Submitted (Section 3)

1.0 INTRODUCTION
The City of Tacoma (City) is using a two-step process to select a Design-Builder for the Trilogy
Reservoir and Booster Pump Station (Project) utilizing the Design-Build (DB) project delivery
method authorized under RCW 39.10.
The City was granted project approval from the State of Washington Capital Projects Advisory
Review Board, Project Review Committee on September 24, 2026 to use the DB delivery
method. The specific method of DB for this project will be Progressive Design-Build (PDB).
This Request for Qualifications (RFQ) initiates the first step of the procurement process,
wherein the City will solicit, receive, evaluate and score Statements of Qualifications (SOQs)
from experienced and qualified Proposers (which may include joint ventures), as further defined
in Section 3.0 of this RFQ, and shortlist up to three (3) of the highest ranked Proposers
(Finalists) to participate in the next step of the process.
The second step will be a Request for Proposals (RFP) process, which is further described
below.
Prospective Design-Builders are responsible for all costs of preparing and submitting
qualifications and/or Proposals and participating in the DB RFQ/RFP process. Submittal and
evaluation criteria have been developed to specifically avoid the need for detailed design and
cost estimating as a part of the submittal and procurement process. Finalists submitting
responsive Proposals, who are not awarded a DB contract, will be paid an honorarium of
$5,000.00.
City personnel, with an Owner's Advisor, have formed a team to provide technical oversight and
DB support for the Project. The City desires to partner with the Design-Builder to execute the
Project, as described in the RFQ, and as will be described in the forthcoming RFP, and the final
DB Contract.
For clarity throughout the RFQ, the following terms and definitions apply.
City - The terms City, City of Tacoma, Owner, and Tacoma Water are synonymous and
interchangeable in respect to this RFQ.
Contract or Design-Build Contract or DB Contract - The Design-Build contract the City
anticipates executing through this procurement process, as provided under RCW 39.10.330.
Design-Build Team - The prime contractor, design consultants and subconsultants, and major
and specialty subcontractors, suppliers and others performing the work required by the Design-
Build contract documents.
Design-Builder or Contractor - The firm or joint venture awarded the Design-Build Contract.
Finalists - The short-listed Proposers after SOQ evaluation.
GMP - Guaranteed Maximum Price.
Key Personnel - Individuals fulfilling the roles identified in Section 3.8 and that must be
identified in Respondent's SOQ and committed to work on the Project if Respondent is selected
as the Design-Builder.
Proposers - The firms or joint ventures responding to the RFQ and/or RFP.
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2.0 PROJECT DESCRIPTION
2.1 Reasons for Using DB Delivery
The primary driver for selecting the PDB delivery method for this Project is to expedite the
overall project schedule. The Trilogy Reservoir and Booster Pump Station is one of multiple
Tacoma Water projects to support ongoing growth in southeast Pierce County. To meet
customer service requirements and improve water system resiliency in this region, the City
desires to complete the Project by 2030. PDB delivery will provide the following opportunities to
manage schedule risk:
* Pump Station equipment required for the project (e.g., pumps, electrical equipment including
transformers, Motor Control Centers (MCCs), and standby generators) are currently long
lead items. PDB delivery will provide the opportunity to utilize early works packages to select
and order equipment early, reducing the overall project schedule relative to design-bid-build.
* An integrated DB team can move more quickly through design and construction than under
other delivery methods.
* Early DB input to plan for constructability and construction sequencing will increase
accuracy of the Project construction schedule and avoid unforeseen issues that could result
in delays.
* The Contractor will have the ability to plan their use of the site and construction operations
more thoroughly and will have the opportunity to influence the design.
The City also anticipates obtaining the following additional benefits from using PDB delivery:
* Early DB constructability input, particularly related to a constrained site, will minimize the risk
of unexpected facility issues with critical drinking water infrastructure.
* Contractor input for novel approaches to startup, commissioning, and testing will benefit the
readiness of the new reservoir and pump station for operations.
* Enhancing collaboration that considers operations and maintenance preferences and other
projects in the area.
* PDB allows Tacoma Water to collaborate with the DB team to provide a design solution that
meets the project requirements, with opportunity for design-to-budget refinements to align
with the available budget.
* PDB allows Tacoma Water and the DB to come to certainty on cost of construction earlier
than either GC/CM or traditional D/B/B delivery methods.
* PDB reduces Tacoma Water's risk of added cost from change orders and allows faster
resolution of challenges during construction.
* PDB allows Tacoma Water to work collaboratively and transparently with the Contractor and
the design team to make educated/informed decisions on materials and systems based on
cost effectiveness, durability, and availability.
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2.2 Project Background and Scope
Tacoma Water serves as the water purveyor for the growing Tehaleh master planned
community south of Bonney Lake. As this area continues to grow, Tacoma Water needs to
expand its infrastructure to support the growth. An area of Tehaleh in the vicinity of Cascadia
Boulevard is currently in need of a reservoir and booster pump station. This project will involve
the design and construction of a 3-4 Million Gallon above-ground reservoir intended to serve the
810 pressure zone and an approximately 3,000 gallon-per-minute below-ground booster pump
station to serve the 950 pressure zone.
The subject site for this critical infrastructure is located along the west side of 181st Avenue
East in Bonney Lake, WA (Tax Parcel No. 7002741531).
Construction of the Trilogy Reservoir and Booster Pump Station and related improvements will
facilitate operations within the Tehaleh master planned community as described in the attached
Tehaleh Pressure Zone Study Summary (Attachment H). The potential arrangements of
facilities on the parcel identified for construction are described in the attached Cascadia
Reservoir Site Evaluation - Tech Memo (Attachment H) (note that the Trilogy Reservoir was
referred to as the Cascadia Reservoir in planning documents). The City is interested in PDB
input to establish the size, layout, tank material of construction, and pump station configuration.
Project scope for the DB team may include, but is not limited to: validation of Owner's project
information and criteria; project scoping; design; cost estimating; life cycle and value analysis;
constructability analysis; scheduling/phasing; submitting for and obtaining required jurisdictional
inspections, approvals, and permits; subcontractor buy-out/bidding; materials and equipment
procurement; subcontractor and supplier scheduling and coordination; and construction of the
Trilogy Reservoir and Booster Pump Station.
2.3 Project Goals
The City has established the following Project Goals:
1. Efficient Scheduling and Sequencing. Before, during and after construction,
the DB Team will implement an efficient schedule for design, construction
sequencing and commissioning that will:
a. Minimize the impact on Tacoma Water operations and customers.
b. Implement a design and construction schedule that accounts for long lead
time procurement items.
c. Implement an effective permitting plan that minimizes the time to obtain a
permit and reduces the risk of delays in obtaining the permits.
2. Maximize the Project Budget. The DB Team will leverage the efficiencies of
the PDB process through innovative design to:
a. Provide an efficient and effective design that maximizes the scope, long-
term performance, and ease of operations and maintenance within the
City's established budget and minimizes operations and maintenance
costs.
b. Provide clear, transparent, timely, and accurate project costs that will allow
Tacoma Water to make timely decisions regarding the project and
communicate effectively with executive sponsorship and stakeholders.
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3. Exemplify Excellent DB Performance. The DB Team will develop and utilize
a collaborative relationship between the City, its stakeholders, and the DB
Team to meet or exceed the Project Goals and achieve the following objectives:
a. Appropriate decision making authority for on site personnel and an
expedited analysis/decision process so that decisions by the DB Team are
made in a timely fashion so as not to impact the project schedule or impede
daily operations.
b. Excellent and intentional communication and collaboration between the DB
Team and the City.
c. Transparent and collaborative processes (e.g., pricing, scheduling,
decision-making) for implementing the Project.
d. Minimize recordable safety incidents.
4. Quality. The Design Builder will employ a robust and effective Quality
Management Plan and demonstrate superior technical expertise of personnel
performing the work to achieve the following objectives:
a. Meet or exceed technical and quality requirements for the Project.
b. Development and implementation of a clear and thorough Quality
Management Plan that actively and transparently discovers, tracks, and
successfully resolves quality issues before they impact schedule and cost
for both design and construction.
c. The quality of materials, craftmanship, and design will be evident for years
into the future. Cost effectiveness will be measured based on a balance of
first-cost and long-term costs.
2.4 Project Funding
Tacoma Water funds our Capital Improvement Plan (CIP) with a combination of bonds, low-
interest loans, capital and operating reserves. The initial A/E design, PDB advisory services,
project management services and the Design Builder's preconstruction services for this project
will be funded with capital reserves. The remaining, post-GMP costs of PDB advisory services,
project manager/construction manager services, A/E design services and construction of the
project will be funded by a combination of low interest loan funding, anticipated revenue bonds,
and cash reserves.
2.5 Project Schedule
The following is the anticipated project schedule. The City intends to complete the Design
Builder selection process and execute a contract with the selected Design Builder in a timely and
efficient manner. The dates listed are preliminary and may be adjusted by the City during the
procurement or project execution phases. The City reserves the right, at their sole discretion, to
change the dates and times below.
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Key Milestones Target Date(s)
Step 1 - RFQ Phase
RFQ Released for Advertisement September 30, 2026
RFQ Pre-Proposal Meeting October 7, 2026 at 9:00 AM PDT
Deadline for Submitting Questions October 20, 2026 at 3:00 PM PDT
Last Day for City response to questions and to Issue
October 27, 2026
Addenda
Statement of Qualifications Deadline November 10, 2026 at 11:00 AM PDT
Notification of Selected Finalists December 4, 2026
Step 2 - RFP Phase
RFP Issued Week of December 7, 2026
One-on One (Proprietary) Meeting Week of January 4, 2027
Deadline for Submitting Questions Week of January 11, 2027
Last Day for City response to questions and to Issue
Week of January 11, 2027
Addenda
Proposal Deadline January 26, 2027
Interviews (optional) Week of February 8, 2027
Announcement of Highest Ranked Finalist Mid-February 2027
Design Build Contract and Phase 1 (Pre-GMP)
February - March 2027

Fee/Scope Negotiations
Tacoma Public Utilities Board Approval and DB
May 2027
Contract Execution (on or around)
Project Execution
Validation Period (0-10% Design) May - September 2027
Design Development (10-30% Design) September 2027 - January 2028
Design Development (30-60% Design) January - April 2028
Negotiate GMP Amendment May - June 2028
Tacoma Public Utilities Board Approval and GMP
August 2028
Amendment Executed (on or before)
Phase 2 Design (60-100% Design) April 2028 - August 2028
Construction August 2028 - October 2029
Substantial Completion October 2029
Commissioning and Startup November 2029 - December 2029
2.6 Project Environmental Review and Permitting
The City anticipates that a number of permits and approvals will be required for the Project;
major permits and approvals are summarized below. A comprehensive list of anticipated permits
will be developed during the Validation Period.
* Pierce County: A Conditional Use Permit is anticipated to be required for the Reservoir
property. A Cultural Resources Review may be required for the Reservoir property.
* SEPA: SEPA is anticipated to apply, and will be led by the City, with technical support from
the Design-Builder.
* Department of Health: An Engineering Design Review Report will be required prior to
construction of the infrastructure.
Trilogy Reservoir and Booster Pump Station Request for Qualifications TW26-0186F
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