Pine View Cemetery Columbarium Wall Walkway

TOWN OF QUEENSBURY
PINE VIEW CEMETERY
COLUMBARIUM WALL WALKWAY
BID DOCUMENTS
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS
AFFIDAVIT OF NON-COLLUSION
CERTIFICATION OF COMPLIANCE WITH
THE IRAN DIVESTMENT ACT
BID PROPOSAL
BID SPECIFICATION
May 5, 2026
DEPARTMENT:
PURCHASING AGENT: Denise Johnson
Town of Queensbury
742 Bay Road
Queensbury, New York 12804
Telephone: (518) 761-8241
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NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Town of Queensbury is accepting bids for the
construction of a walkway at the Pine View Cemetery Columbarium Wall in accordance with the
specifications on file with the Town of Queensbury Purchasing Agent at the address listed
below.
The sealed proposals (no proposal shall be sent via facsimile) will be received by the
Purchasing Agent at the Accounting Office, Town of Queensbury, 742 Bay Road, Queensbury,
New York, until 2:00 PM on Wednesday June 3rd, 2026 and will be opened and read aloud. The
Purchasing Agent will then submit the Bids and the recommendation to the Town Board for
consideration and approval, if any, at its next regularly scheduled meeting.
The right is reserved to reject any or all Bids or to waive any informalities and any bids
and to accept any considered advantageous to the Town of Queensbury.
Warranties, if any, may be considered by the Town Board in making a final
determination as to whom to award the bid to.
No proposal may be withdrawn without the consent of the Town Board for a period of 45
days after the time for opening bids has passed.
The bid packet may be obtained at the Purchasing Agent's Office, 742 Bay Road,
Queensbury, New York 12804 during normal business hours any weekday until 2:00 PM,
Wednesday June 3rd, 2026 or on the town website www.queensburyny.gov.
Proposals must be made upon and in accordance with the form of proposal prepared and
obtainable from the Purchasing Agent, which formal proposal will contain accompanying
Instructions to Bidders and Specifications. All statements and requirements of the form proposal,
this advertisement, the Instruction to Bidders, Certification of Compliance with the Iran
Divestment Act and the Affidavit of Non-Collusion shall be deemed a part of the contract to
purchase entered into by the Town with the successful bidder.
BY ORDER OF THE QUEENSBURY TOWN BOARD.
Publication Date: May 12th, 2026
Denise Johnson
Purchasing Agent
Town of Queensbury
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INSTRUCTIONS TO BIDDERS
1. Receipt of Bids.
Sealed proposals will be received by the Queensbury Town Board at the Office of the
Purchasing Agent, Town Office Building, 742 Bay Road, Queensbury, Warren County, New York,
until 2:00 PM, Wednesday June 3rd. The Bids received will be opened and read aloud in the
Supervisor's Conference Room. The Purchasing Agent will submit the bid proposals to the Town
Board at its next regularly or specially scheduled Town Board Meeting, for its consideration and
approval, if any.
2. Payment Procedures.
Full payment for the construction of a walkway to the Columbarium Wall will be made within
30 days of receipt. The Town of Queensbury shall not be obligated to pay for the construction of the
walkway to the Columbarium Wall until the Cemetery Superintendent is satisfied with the
performance.
3. Procurement of Bidding Documents.
Specifications and bidding documents can be obtained at the Purchasing Agent's Office,
Town Office Building, 742 Bay Road, Queensbury, NY during normal business hours, commencing
immediately or retrieved on www.queensburyny.gov/Departments/Purchasing/Bids.
4. Explanation to Bidders.
Any explanation regarding intent and meaning of bidding specifications or other bidding
documents shall be requested in writing to Denise Johnson, Purchasing Agent, with sufficient
allowance of time for receipt and reply before the time of Bid opening. Any such explanations or
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interpretations shall be made in the form of addenda to the documents and shall be furnished to all
Bidders who shall submit all addenda with their bids. Oral explanations and interpretations made
prior to the Bid openings shall not be binding.
5. Bidders Understanding.
A. Inspection of Specifications - Bidders shall inform themselves of the
specifications.
B. Documents - Before submitting a proposal, each contractor shall familiarize
him/herself with the Bidding documents which include the Notice to Bidders,
Instructions to Bidders, Bid Proposal, Affidavit of Non-Collusion,
Certification of Compliance with the Iran Divestment Act and Specifications.
C. The failure or omission of any Bidder to receive or examine the Bidding
documents shall in no way relieve any Bidder from any obligation with respect
to his Bid. By submitting a Bid, the Bidder agrees and warrants that he/she
has examined the Bidding documents, that the specifications are adequate for
bidding purposes, and the required items can be provided under the
specifications.
D. No claim for extra charges will be allowed because of alleged impossibilities
or because of inadequate or improper specifications.
E. Bid Requirements.
1. Each Bidder shall submit one (1) properly completed and signed copy
of the following: Bid Proposal, Non-Collusive Affidavit, and
Certification of Compliance with the Iran Divestment Act.
2. Each bidder shall satisfy to the Queensbury Town Board his/her
ability, financial and otherwise, to so provide the items requested, if
requested by the Town Board.
F. Preparation of Bids.
1. The Bidder shall base his Bid on items complying fully with the
Bidding documents and in the event he names or includes in his/her
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Bid materials which do not conform, if awarded the contract he/she
shall be responsible for furnishing items which fully conform, at no
change in his/her contract price.
6. Submission of Bids.
A. Bids shall be submitted as directed in the invitation for bids. All Bids shall be
submitted on the form provided and all appropriate spaces shall be fully filled.
Proposals shall be submitted in an opaque, sealed envelope marked proposal
bearing the title of the work and the name of the Bidder. Bids may not be
faxed to the Town Offices.
B. A Bidder shall not include any retailer, occupation, or use taxes in his Bid.
Exemption certificates for these taxes will be furnished by the Town of
Queensbury.
C. Bids shall be submitted prior to the time fixed in the invitation for bids. Bids
received after the time so indicated shall be returned unopened.
D. Upon written request to the Bidder, Bids may be withdrawn at any time prior
to the expiration of the time for submitting Bids. Negligence on the part of
the Bidder in preparing his/her Bid shall not constitute a right to withdraw
his/her Bid subsequent to the Bid opening.
E. No proposal may be withdrawn without the consent of the Town for a period
of 45 days after the time for opening Bids has passed.
F. At the time and place fixed for opening Bids, the contents of all Bids will be
made public for the information of all Bidders and other interested parties who
may be present in person or by representative.
7. Rejection of Bids.
The right is reserved to reject any and all Bids or to waive any informality in any Bid and to
accept any considered advantageous to the Town of Queensbury.
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8. Warranties.
Bidders shall supply any and all warranties that apply to the purchase and such may be
considered by the Town in determining whether to accept any particular Bid, including a Bid which
is higher than another Bid in total sum.
9. Collusive Agreements.
Each person submitting a Bid to the Town of Queensbury for the item contemplated by the
Bidding documents shall execute an affidavit in the form herein provided, to the effect that he/she has
not colluded with any other person, firm, or corporation in regard to any Bid submitted. Such affidavit
shall be attached to the Bid. Failure on the part of the Bidder to observe these conditions shall be
cause for rejection of his/her Bid.
10. Certification of Compliance with the Iran Divestment Act
Each person submitting a Bid to the Town of Queensbury for the item contemplated by the
Bidding documents shall execute a certification in the form herein provided. Such Certification shall
be attached to the Bid. Failure on the part of the Bidder to observe these conditions shall be cause for
rejection of his/her Bid.
11. Statement of Bidder's Qualifications.
The Queensbury Town Board hereby reserves the right to request such qualifications of any
Bidder submitting a Bid as it deems appropriate concerning the Bidder's financial resources and
his/her organization and resources available for the delivery of the items contemplated. This
documentation however, need not be submitted with the Bid unless and until such time as required
by the Town of Queensbury.
12. Prevailing Wages
The Contractor will be required to comply with the New York State Department of Labor prevailing
wage rates for this project.
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13. Insurance
The Contractor shall furnish certificate(s) of Insurance acceptable to the Town as outlined
in the attached Standard Contract Insurance Requirements.
Standard Contract Insurance Requirements
INSURANCE
Contractor/vendor shall not commence work under this contract until he has obtained all insurance
required under the following paragraphs and such insurance has been approved by the Town of
Queensbury.
WORKERS' COMPENSATION INSURANCE
Contractor/vendor shall take out and maintain during the life of this contract, workers'
compensation insurance and employer's liability insurance for all of his employees employed at
the site of the project. WC Forms C105.2 is mandatory and, C105.32 or C105.51 can be supplied
if applicable. Statutory Limits to apply a waiver of subrogation shall be included on behalf of the
Town of Queensbury. All sub-contractors must provide certificates as well. Labor Law is not
Excluded.
GENERAL LIABILITY INSURANCE
Contractor/vendor shall take out and maintain during the life of the contract, such bodily injury
liability and property damage liability insurance as shall protect him and the Town from claims
for damages for bodily injury including accidental death, as well as from claims for property
damage which may arise from operations under this contract, whether such operations be by
himself or by any subcontractor or by anyone directly or indirectly employed by either of them. It
shall be the responsibility of the contractor/vendor to maintain such insurance in amounts sufficient
to fully protect himself and the Town but in no instance shall amounts be less than those set forth
below. These amounts are specified only to establish the minimum coverage acceptable.
Bodily injury liability insurance in amounts not less than $1,000,000 (one million dollars) for
injuries, including wrongful death, to any one person(s). $2,000,000 (two million dollars)
aggregate.
Property damage liability insurance in an amount of not less than $1,000,000 (one million dollars)
for damages on account of any one occurrence.
Or combined single limit of liability in amounts of $1,000,000 (one million dollars) per occurrence
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and $2,000,000 (two million dollars) aggregate.
OTHER CONDITIONS GENERAL LIABILITY INSURANCE
1. Coverage shall be written on comprehensive general liability form.
2. Coverage shall include:
A. Contractual liability;
B. Independent contractors; sub-contractors
C. Products and completed operations.
D. Primary, Non-Contributory Coverage to Apply
E. A Waiver of subrogation shall be included on behalf of the Town of Queensbury
3. The "Town of Queensbury, 742 Bay Road, Queensbury, New York" shall be added to the
Comprehensive General Liability Policy as "Additional Insured."
AUTOMOBILE LIABILITY INSURANCE
Automobile bodily injury liability and property damage liability insurance shall be provided by
the contractor/vendor with a minimum combined single limit (CSL) of $1,000,000 (one million
dollars).
OTHER CONDITIONS OF AUTOMOBILE LIABILITY INSURANCE
1. Coverage shall include:
A. All owned vehicles;
B. Hired car and non-ownership liability coverage;
C. Statutory no-fault coverage.
UMBRELLA LIABILITY
1. Each Occurrence and Aggregate of $5,000,000 (five million dollars).
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CERTIFICATE OF INSURANCE
The Contractor/vendor shall file with the Town of Queensbury prior to commencing work under
this contract, a certificate of insurance to be delivered to the Town of Queensbury Town Clerk's
Office.
1. Certificate of Insurance shall include:
A. Name and address of insured
B. Issue date of Certificate
C. Insurance Company name
D. Type of coverage in effect
E. Policy number
F. Inception and expiration dates of policies included on certificate
G. Limits of liability for all policies included on certificate
H. Certificate holder shall be the Town of Queensbury, 742 Bay Road, Queensbury,
New York 12804 and named as additional insured.
2. If any of the contractors/vendor's policies of insurance are canceled or not renewed during
the life of the contract, immediate written notice of cancellation or non-renewal shall be
delivered to the Town no less than 30 days prior to the date and time of cancellation or
non-renewal. The Town shall be provided with a new certificate indicating the replacement
policy information as requested above.
INDEMNIFICATION CLAUSE
The Contractor/Vendor agrees to protect, indemnify and save harmless the Town of
Queensbury against any and all claims, suits and demands which the Contractor/Vendor and or the
Town of Queensbury may suffer because of the operation or actions of the Contractor/Vendor, its
agents or employees, including but not limited to its failure to properly perform the work under
the purchase order, its failure to maintain any policy of insurance required by this purchase order,
its failure or refusal to provide any forms, certificates or documentation required by this agreement
or law.
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AFFIDAVIT OF NON-COLLUSION
I, _________________________, being duly sworn, do depose and state:
1. That in connection with this procurement,
(A) The prices in this bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor; and
(B) The prices which have been quoted in this bid have not been knowingly disclosed by
the bidder and will not knowingly be disclosed by the bidder prior to opening directly or indirectly to
any other bidder or to any competitor; and
(C) No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
2. The undersigned further states:
(A) Affiant is the person in the bidder's organization responsible within that organization
for the decision as to the prices being bid herein and that Affiant has not participated, and will not
participate, in any action contrary to (1) (A) through (1) (C) above; or
(B) (1) Affiant is not the person in the bidder's organization responsible within that
organization for the decision as to the prices being bid herein but that Affiant has been authorized in
writing to act as agent for the persons responsible for such decision in certifying that such persons
have not participated, and will not participate, in any action contrary to (1) (A) through (1) (C) above,
and as their agent does hereby so certify; and
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