Inclusive Playground Design and Construction

Location:	New York
Posted:	Jul 10, 2025
Due:	Jul 21, 2025
Agency:	The New York State Contract Reporter
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

Issue Date: 07/10/2025

Contract Number:

Inclusive Playground Design and Construction
Description:

Request for Sealed Proposals (RFP)/Bids
Inclusive Playground Design and Construction
Issue Date: 06/20/2025

I. Introduction

The Village of Holley is seeking proposals from qualified contractors, landscape architects, or design-build teams to design and construct an all-inclusive playground that serves children of all ages and abilities. The Village’s vision is to create a welcoming recreational area that promotes inclusive play, accessibility, and community engagement.

II. Project Overview

The purpose of this project is to provide an accessible, sensory-rich, and inclusive playground space where children of all physical, cognitive, and sensory abilities can safely and comfortably interact, play, and develop. The finished playground should exceed minimum ADA compliance standards and incorporate best practices in universal design.

III. Project Goals

Provide a safe, stimulating play environment for children of all abilities.
Promote social inclusion and interaction among children with and without disabilities.
Incorporate features suitable for various age groups and developmental stages.
Ensure compliance with ADA standards and ASTM safety standards.
Use durable, low-maintenance materials suited for year-round outdoor use.

IV. Scope of Work

The selected proposer shall be responsible for:

Community Engagement & Design

Engage with Village officials and community stakeholders during the design phase.
Develop a site-specific playground design that reflects community input and needs.

Site Preparation

Perform grading, drainage planning, and any necessary demolition.
Install surfacing appropriate for accessibility (e.g., poured-in-place rubber, synthetic turf).

Playground Installation

Supply and install inclusive play equipment, ramps, sensory panels, swings, quiet areas, and other agreed features.
Ensure proper anchoring, safety surfacing, and perimeter treatments (e.g., fencing, {mulch borders-preferred}).
To be incorporated with current play area, (swings) and base to be mulch.

Amenities

Provide seating, shade structures, signage (including braille and visual cues), accessible pathways, and other site furnishings. Natural tones, not primary colors schemes.

Permitting and Compliance

Obtain necessary local and state permits.
Ensure adherence to all safety, building, and accessibility codes.

Timeline and Reporting

Propose a detailed project timeline and provide regular progress updates to the Village.

If your company has an option for a community build, please submit a bid in two ways: with the community build and then with contractor and install.

V. Proposal Requirements

Interested parties must submit:

Company profile and relevant experience with inclusive or ADA-compliant playgrounds
Concept design(s) or design approach narrative
Itemized cost estimate and payment schedule
Proposed timeline from design to completion
At least three references from similar projects
Proof of insurance and necessary licenses/certifications

VI. Evaluation Criteria

Proposals will be evaluated based on:

Demonstrated experience and expertise in inclusive playground design
Creativity, functionality, and inclusivity of proposed design
Cost-effectiveness and value
Timeline and ability to complete within projected schedule
Community engagement strategy
Staying within budget ceiling ($150,000.00)

VII. Submission Instructions

All sealed bids must be submitted by: 6/30/2025: 12PM

Sealed bids will be opened on 6/30/2025: 12:30PM

Village of Holley
Attn: Rainey Losee
1 Wright Street, Holley, NY, 14470

clerk@villageofholley.org

Questions may be directed to: Rainey Losee

585-638-6367 X 2

clerk@villageofholley.org

Late submissions will not be considered.

VIII. Disclaimer

The Village of Holley reserves the right to reject any or all proposals, to waive informalities, and to accept the proposal deemed most advantageous to the Village.

Due Date: 07/21/2025 12:00 PM

Contract Term:

Location: Andrew Cuomo Canalway Trail Holley New York

Ad Type: Requests for information (RFI) and Requests for Comment (RFC)

Primary Contact:

Holley, Village of
Office
1 Wright St
Rainey Losee
Clerk
1 Wright Street
Holley, NY 14470
United States
Ph: 585-638-6367 ext.2
Fax:
rlosee@villageofholley.gov

Secondary contact:

Holley, Village of
Office
1 Wright St
Rainey Losee
Clerk
72 Public Square
Holley, NY 14470
United States
Ph: 585-638-6367 ext.102
Fax:
rlosee@villageofholley.org