Phase III Construction Engineering Services RFQ for Reinking Road & Damisch Road Roundabout Reconstr
| Location: | Illinois |
|---|---|
| Posted: | May 6, 2026 |
| Due: | May 20, 2026 |
| Agency: | Pingree Grove village |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Phase III Construction Engineering Services RFQ for Reinking Road & Damisch Road Roundabout Reconstr
|
| Category: | Request for Qualifications (RFQ) |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS DOCUMENTS
AND PROJECT SPECIFICATIONS
FOR
PHASE III CONSTRUCTION ENGINEERING SERVICES FOR
REINKING ROAD & DAMISCH ROUNDABOUT RECONSTRUCTION
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PHASE III CONSTRUCTION ENGINEERING SERVICES REQUEST FOR QUALIFICATIONS
(RFQ) FOR REINKING ROAD & DAMISCH ROAD ROUNDABOUT RECONSTRUCTION
RFQ #1
PROJECT BACKGROUND / DESCRIPTION
The Village of Pingree Grove is seeking Statements of Qualifications from professional engineering service
firms interested in providing construction engineering services for the Reinking Road and Damisch Road
Roundabout Reconstruction project in Pingree Grove, Illinois.
The project will span approximately 0.25 miles and is focused on the reconstruction of the existing Reinking
Road and Damisch Road roundabout located in downtown Pingree Grove. The existing roundabout will be
reconstructed to address the geometric deficiencies of the existing mini roundabout. Additionally, the
project will add pedestrian accommodations including new sidewalks and multi-use path including an at-
grade crossing of the Canadian Pacific Kansas City (CPKC) railway. The project will also include drainage
improvements, landscaping improvements, lighting improvements, signage and striping improvements, and
all incidental and collateral work necessary to complete the project as described herein.
The project will be constructed using a combination of Surface Transportation Urban (STU) funds and State
Motor Fuel Tax Funds. Phase III construction engineering services will be funded using both Surface
Transportation Urban funds and State Motor Fuel Tax Funds. The project will be placed on a state letting
with an anticipated letting date of September 18, 2026. Construction will not be expected to begin until
2027. Construction will be expected to be completed before the end of 2027. The preliminary estimated
cost of construction for the reconstruction of the roundabout and all related items is approximately
$3,800,000.
The anticipated date for firm selection is Monday, June 1, 2026, and the anticipated award date is Monday,
June 15, 2026. Instructions and specifications are available on the Village of Pingree Grove’s website.
https://www.villageofpingreegrove.org/bids.aspx.
The Village of Pingree Grove, Illinois reserves the right to reject any or all proposals and waive technicalities.
CONSTRUCTION ENGINEERING SERVICES
The requested engineering services and responsibilities may include but are not limited to the following:
Phase III Construction Engineering Services
1. The selected consultant will provide the Resident Engineer (RE) and necessary technicians
required to support construction engineering services. Provide quality control of the
construction through full-time inspection, interpretation, and enforcement of the contract
documents, IDOT Standard Specifications, and CPKC Guidelines. The RE and technicians
must be certified in IDOT Documentation.
2. The RE will serve as the Village’s liaison with the residents and local businesses and will
attempt to resolve all issues in the field.
3. Review and complete relevant tasks on IDOT’s Construction Inspector’s Checklist for
Contract Administration. Review the plans and contract documents in depth to understand
all aspects of the project and design intentions. Review existing record drawings as necessary
to understand the project site.
4. Prepare a project contact list with contact information for all contractors, subcontractors, and
suppliers for the project.
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5. Conduct a pre-construction meeting with the contractors, Village staff, utility company
representatives, CPKC staff, IDOT, and other project stakeholders.
6. Provide verification of the contractor’s construction staking and layout.
7. Coordinate and communicate project details, schedule, submittals, and final inspection with
Village staff.
8. Measure, compute, and document pay item quantities. The IDOT Construction & Materials
Management System (CMMS) is to be used to document the project. CMMS is the web-
based record keeping system created by IDOT to replace the Illinois Construction Records
System (ICORS). The consultant must be approved and trained in its use.
9. Maintain a daily record of the contractor’s activities throughout construction using field
books and a diary. The records should include sufficient information as to the nature and
cost of all plan changes and extra work orders. No project changes or extra work orders will
be authorized without prior approval from the Village Manager.
10. Prepare and submit all partial and final pay estimates, change orders, records,
documentation, and reports in the required number of copies.
11. Conduct weekly progress meetings between the Village, contractor, and any other necessary
sub-contractors and stakeholders. The RE will provide agendas and meeting minutes for all
attending parties. A weekly progress report will be provided to the Village at the progress
meeting.
12. Inspect, document, and inform the contractor and the Village of the adequacy of the
establishment and maintenance of traffic control. Perform all necessary traffic control
checks, document any deficiencies, and provide reports to the contractor and Village.
13. Enforce the Storm-Water Pollution Prevention Plan (SWPPP) to ensure compliance with the
IEPA NPDES Permit.
14. Assist in utility relocation coordination during construction.
15. Perform Quality Assurance (QA) Material Testing in conformance with IDOT requirements
for QC/QA Material Testing. A material testing sub-consultant may be used to fulfill this
role.
16. Develop and ensure completion of a punch list for all items of the project and the contractor’s
work.
17. Perform final inspection with Village staff, IDOT, the contractor, and all applicable parties.
Verify completion of all work, coordinate contractor close out, and provide a
recommendation of acceptance to the Village.
18. Provide two (2) hard copies and one (1) electronic copy of the construction drawings and
records detailing the “as-built” conditions.
MINIMUM QUALIFICATIONS
Only those firms which meet the following qualifications will be considered for selection:
1. Licensed to practice as a Professional Engineer in the State of Illinois.
2. Licensed to practice as a Land Surveyor in the State of Illinois.
3. Registered and authorized to do business in the State of Illinois.
4. IDOT Prequalified in the following categories:
(The Prime may satisfy some IDOT prequalification requirements through subconsultants if
necessary.)
a. Special Services – Construction Inspection
b. Special Services – Surveying
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SUBMITTAL REQUIREMENTS AND EVALUATION CRITERIA
Selection will be in accordance with IDOT’s State Required QBS Procedures using State, MFT or TBP
Funds to promote open competition by advertising, ranking, selecting, and negotiating contracts based on
demonstrated competence and qualifications for the type of engineering and design related services being
procured, and at a fair and reasonable price.
Firms are to submit a written Statement of Qualifications which presents the firm's qualifications and
understanding of the work to be performed. The evaluation criteria and weighting for this project is as
follows:
• Technical Approach (20%)
• Firm Experience (15%)
• Specialized Expertise (10%)
• Staff Capabilities (Prime/Sub) (30%)
• Workload Capacity (15%)
• Past Performance (10%)
A selection committee comprised of staff from the Village of Pingree Grove will evaluate all Statements of
Qualifications (SOQ). SOQs will be reviewed, evaluated, and scored using the criteria defined above. Based
on scores, firms will be selected for interviews. Interviewed firms will be evaluated and scored using the
criteria defined above and the highest scoring firm will be selected for contract negotiations. If a contract
cannot be successfully negotiated, the next highest scoring firm will be contacted for contract negotiations.
The contract award will be made by the Village of Pingree Board of Trustees, and their decision will be
final.
The following minimum information shall be provided in the Statement of Qualifications:
1. Name, size, and brief description of the firm, including the same information for any proposed
subconsultants. If subconsultants are anticipated, describe the role proposed for each firm or
consultant involved in the project, and the approximate percentage of work assigned to each.
2. Location of offices for the firm and for proposed subconsultants, and the office location responsible
for managing the project.
3. Name, address, e-mail, and phone number of a contact person responsible for and knowledgeable
of the submittal.
4. Resumes of key personnel anticipated being available for this project, including an organizational
chart showing their proposed role on the project and firm affiliation (if more than one firm is
involved). Resumes shall include related project experience and the individual’s role on each
project.
5. A project approach.
6. Descriptions of similar projects the firm has provided construction engineering services for within
the last seven (7) years. Provide client name and contact for each project. Please indicate the role
that key personnel played on each project.
7. Reference List which shall include client name, contact person, current telephone number, project
description and location, description of services provided, and key personnel involved.
8. Listing of current commitments and availability of firm and key staff members.
9. A summary of any specialized experience, qualifications, or unique capabilities applicable to this
project that you feel is important to the success of the project (please review the selection criteria
included in this document).
10. Cost control and project management approach.
11. Listing of firm IDOT prequalifications.
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VILLAGE RESPONSIBILITIES
The Village of Pingree Grove will perform or provide the following for selected firm.
1. The Village will provide the copies of preliminary construction plans and specifications.
2. The Village will attend project meetings to be held at the Village Hall. During each meeting, key
elements of the project shall be identified including progress, schedule, submittal review, value
engineering options and other relevant issues.
TENTATIVE SCHEDULE
The following projected timetable should be used as a working guide for planning purposes. The Village
reserves the right to adjust this timetable as required during the course of this statement process.
Action
RFQ Released
Questions Due to Village
Response from Village
SOQs Due
Interview Notifications
Interviews
Firm Selection
Anticipated Award Date
Anticipated Construction
Start
Anticipated Construction
Completion
Due Date
Wednesday, May 6, 2026
Wednesday, May 13, 2026
Friday, May 15, 2026
Wednesday, May 20, 2026
Wednesday, May 20, 2026
Friday, May 22 & Tuesday, May
26, 2026
Monday, June 1, 2026
Monday, June 15, 2026
Due Time
10:00 a.m. Central Time
5:00 p.m. Central Time
5:00 p.m. Central Time
11:00 a.m. Central Time
5:00 p.m. Central Time
TBD
7:00 p.m. Central Time
7:00 p.m. Central Time
June 2027
N/A
November 2027
N/A
Questions will be answered in the form of addenda and provided to all offerors as per State of Illinois
statutes. Questions shall be sent via email to Nick Partipilo at npartipilo@pingreegrove.org, with
“Reinking/Damisch Roundabout RFQ” clearly identified in the subject line. Questions sent outside of
email format or sent after Wednesday, May 13, 2026, at 5:00 p.m. Central Time shall not be answered in
the posted addendum. The addendum shall be available to the Village’s website at
https://www.villageofpingreegrove.org/bids.aspx on Friday, May 15, 2026, by 5:00 p.m. Central Time.
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