LOS ENCINOS ARTIFICIAL TURF FIELD IMPROVMENTS

ESMERALDA J. GARCIA, SENIOR BUYER - ejgarcia@mcallen.net

**Questions related to this project will only be acknowledged if submitted exclusively through the Clarifications tab within the bidding portal.**

BID NOTICE
Solicitation Type and Name: Invitation to Bid for Los Encinos Artificial Turf Field Improvements

Solicitation Number: 04-26-C25-1037

Summary of Work: The work consists of installation of a new 210-ft x 128-ft artificial turf sports field and associated chain-link fencing and concrete flat-work.

Bid Opening: Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, April 16, 2026 at 3:00 p.m., Central Daylight Time (CDT) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/85867135595?pwd=Vm5wNhnZgoqVQCjdmEHN2s8h28n9K6.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 858 6713 5595; Passcode: 176649.  Additional Zoom login/meeting information is available in the City’s bidding portal.  All bid responses are only to be submitted electronically only through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy and/or late bids shall not be accepted.

Pre-Submittal Conference: City of McAllen, City Hall, 2nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 on Tuesday, April 7, 2026 at 2:00 p.m. CDT. Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/86208380111?pwd=wHQ57JU4vaehmVwPumN86ISl3vVJUr.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 862 0838 0111; Passcode: 079530.  Additional Zoom login/meeting information is available in the City’s bidding portal.  All prospective respondents are encouraged to be in attendance.

To view this solicitation, access Plans and Specifications, and submit a bid response, you must first register in the City’s bidding portal at https://mcallen.procureware.com .  Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.  Potential bidders are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will enter into a contract with the City of McAllen. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows:  BID SECURITY FOR PROJECT NO. 04-26-C25-1037 LOS ENCINOS ARTIFICIAL TURF FIELD IMPROVEMENTS

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):  1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501
Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

The City of McAllen reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities, or to accept the Bid considered the best value to the City, and to hold the bids for a period of sixty (60) days without taking action.

Applicable Product Categories: 57894 Turf, Artificial, Indoor and Outdoor; 90917 Athletic Field Maintenance; 91356 Construction, Utility/Underground Projects; 91430 Concrete; 98815 Fence Installation, Maintenance and Repair; 98863 Park Area Construction/Renovation

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT