6100019340 Annual Contract for Electronic Medical Records Replacement System

6100019340 Annual Contract for Electronic Medical Records Replacement System

San Antonio Metropolitan Health District seeks proposals for an Electronic Medical Records (EMR) software replacement to reduce duplication, streamline reporting, and eliminate workarounds. The system should offer tailored forms/templates for staff, enabling efficient data collection during patient interactions and provide patients with a portal to manage appointments and view results. It must support reporting, trend analysis, and integrate with e-prescribing, Laboratory Information Management System, StarLIMS, and lmmTrac2, while complying with Texas DSHS reporting standards and HIPAA. Additionally, it should include billing, financial reporting, and insurance coding features.

Date Issued: March 10, 2026 . Due Date & Time: April 27, 2026, 11:00 a.m. Central Time.

Pre-Submittal Conference will be held at 2:00 p.m., Central Time, on March 24, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed here and enter access code to participate the day of the conference. Toll-Free Number: 1-415-655-0001 , Access Code: 2345 830 6257 , Meeting Password: COSA

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal

If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids).

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at http://www.sanantonio.gov/purchasing/SAePS.aspx. Questions regarding registration may be submitted to the SAePS Hotline at ( 210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.